2004 Minutes

December 20, 2004 Regular Meeting

2004-12-20T19:30:00.000-08:00

The City Council met in regular session on December 20, 2004 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner
Brian Lorentz

Councilmember absent:
Jane Kissinger

City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the December 6th regular meeting were approved as presented by Councilman Lester second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.

VISITORS: Gerald Arnzen was present representing Brad Frei who is requesting water and sewer for a private residence located in the Area of Impact. The land Brad Frei is in the process of buying is located on the South West end of the City, behind Kings Discount Store and is approximately 14 acres in size. At this time he is requesting water and sewer for one residence only, but there is the possibility of other development. Councilman Lorentz felt that if the property was annexed it would make the decision easier to make. It was also suggested that he could ask to only annex the front 7 acres of the property that abuts Highway 95, and then request annexation for the other property as it was developed. Gerald explained that Brad is hoping to access the property from Highway 95; however, he hasn’t checked with the Transportation Department yet. If he isn’t granted access from Highway 95, then the property would need to be accessed from either Court Street or Elk Street. Mayor Vanderwall asked Gerald to talk to Brad to find out more information and the Council will take the request under advisement.

COMMITTEE REPORTS: The Planning and Zoning Minutes of December 8, 2004 were accepted on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

A motion was made by Councilman Zehner, second by Councilman Lorentz to accept the recommendation of Planning and Zoning to approve the conditional use application submitted by Dorothy Mendes, 316 West North 3rd Street, to operate as a manicurist in her home, with the hours of operation 8:00 a.m. to 9:00 p.m. and not to have more than two customers at anytime. Motion carried by a unanimous vote of the Council present.

The Snowhaven Minutes of December 15, 2004 were accepted on motion by Councilman Walker, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

Public Works Director Gortsema updated the Council on the Water Project. Avista has put in the new service at the Hall Street Pump Station. The motor control panel and pump were wired by the electrician but the new pumps still need to be wired. The SKADA system is up and running and just needs a little calibration. Spencer Well was test pumped on Friday and did as expected.

Hopefully the City will be able to advertise in January, but it may be February. Depending on the contractor, the project could take six to eight months.

NPDES PERMIT: Jim Kimball, J-U-B, had been trying to get a meeting scheduled with the City, DEQ, EPA and the Tribe to discuss the permit; however, EPA wants to re-evaluate the draft permit based upon the information in the fish study and the letters they’ve received. Jim believes this is positive for the City.

WORKSHOP ON BUY IN FEES: The Council met with J-U-B on December 13th to discuss buy in fees for water and sewer, plant capacity, modifications and the NPDES permit. The Council is reviewing the information provided by J-U-B and is getting closer to making a decision. Three developers were present during the workshop and were able to ask questions and make comments on the information.

ADA COMMITTEE MINUTES: Councilwoman DeHaas reported that the ADA Committee met and discussed some concerns in the City. Those concerns are untrimmed brush, site restrictions at intersections, signage on bathrooms, and uneven and icy sidewalks. Walter Steed will be present at the January 3rd meeting to discuss changes that are needed.

CONSENT AGENDA: Councilman Walker moved, second by Councilwoman DeHaas to accept the following items as part of the consent agenda.

A. Approve the applications submitted by the following businesses for pawn, secondhand and junk store licenses.

Ralph Martin d/b/a Martin’s Antiques
Milton Perry d/b/a/ B & B Bargain Store
Evelyn M. Ruttman d/b/a Country Collectibles & Antiques

B. Approve the Annual Street Finance report and authorize publication (copy attached and incorporated herein, page 213).

Roll call vote on the motion.

Councilwoman DeHaas - Yes
Councilman Walker - Yes
Councilman Lorentz - Yes
Councilman Lester - Yes
Councilman Zehner - Yes

The motion passed.

BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

Payroll Fund $ 58,657.27
General Fund $ 75,586.54
Street Fund $ 26,253.84
Library Fund $ 5,890.42
Library Memorial Fund $ 581.92
Insurance Fund $ 25,085.50
Recreation Fund $ 1,584.46
Snowhaven Fund $ 59,207.79
Medical Insurance Fund $ 13,549.53
Water Fund $102,899.30
Sewer Fund $ 37,261.39
Sanitation Fund $ 31,963.27

WEBSITE PROPOSAL: Chief Sedam asked the Council to approve his request to hire Mary Mangold (Wild Web West) to create a City website for $774.00. Because she wants to work with the City, Mary has waived her hosting fee for the first year. After the first year, the City will have a $19.00 per month hosting fee. Councilwoman DeHaas felt that it would be good for the City to have a website. This would allow ADA Minutes to be posted along with other valuable information. Councilman Lester also felt it would be beneficial to have a website to link to the City’s online code. The department heads have agreed to split the cost in thirds for the budget. On motion by Councilman Lester, second by Councilman Walker to go forward with a website with Wild Web West for $774.00 and have the department heads meet with Mary Mangold to get it set up. Motion carried by a unanimous vote of the Council present.

SNO-DRIFTERS SNOWMOBILE CLUB: The City received a request for an easement from Sno-Drifters. Earlier in the day, three Councilmembers went up on the hill with Bob Haefer to get a better idea of the location of the easement. After meeting, Bob decided to hold off on the request until Sno-Drifters decided on a definite route.

CALL FOR BIDS ON WATER VEHICLE: A motion was made by Councilman Lester, second by Councilman Zehner to call for bids on the budgeted water vehicle. Motion carried by a unanimous vote of the Council present.

REQUEST FOR CDBG FUNDS: On motion by Councilman Lester, second by Councilman Walker to authorize the mayor to sign pay request #7 for CDBG funds. Motion carried by a unanimous vote of the Council present.

SNOWHAVEN: Councilman Lorentz reported that the hill has no snow, yet even if there was enough, the tubing hill wouldn’t be ready to go. There is no electrical on the lift and the cable hasn’t been spliced. Councilman Lorentz explained that an electrical part had to be ordered before the wiring could be completed. The Council asked that Clerk Kennedy talk to Jim Kingma to find out the status of the lift and to have it completed as soon as possible.

ITEMS TO NOTE: Mayor Vanderwall asked for the Council to think about volunteering to be a representative for CEDA.

A copy of the RC&D Minutes of November 23, 2004 were distributed to the Council.

A workshop has been scheduled for January 10th at 7:00 p.m. to discuss and make a recommendation for water and sewer hookups.

The meeting adjourned at 9:00 P.M.

_________________________________
Terry Vanderwall - Mayor
ATTEST:

_________________________
Tonya Kennedy – City Clerk

December 6, 2004 Regular Meeting

2004-12-06T19:30:00.000-08:00

The City Council met in regular session on December 6, 2004 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner
Jane Kissinger
Brian Lorentz

City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the November 15th regular meeting were approved as presented by Councilwoman Kissinger second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

COUNCIL APPOINTMENT: Mayor Vanderwall asked the Council to approve his appointment of Brian Lorentz as a replacement for Mike McDonald until the next City Election in 2005. On motion by Councilman Walker, second by Councilman Lester to accept the appointment of Brian Lorentz to serve until January 1, 2006 when his term will expire. Motion carried by a unanimous vote of the Council present.

OATH OF OFFICE: At this time Brian Lorentz was sworn into office by Clerk Kennedy and the official oath was duly executed and filed. Councilman Lorentz was then presented with a Certificate of Appointment.

PUBLIC HEARING ON SNOWHAVEN TUBING HILL: At this time a public hearing was held for consideration of the proposed Snowhaven Tubing Hill Fees. The resolution listing the fee amounts was read by Clerk Kennedy. A citizen asked Board President, Jim Kingma how the hill will keep track of when someone’s hours expires. Jim explained that everyone will have a ticket with the time on it and the ticket will be checked before the person gets on the tubing lift. Jim also explained that the hill will have some rules that will need to be fine tuned before opening. Hearing no other comments, the hearing was closed.

RESOLUTION NO. 184

(Resolution No. 184 printed in its entirety on Page 232 in the Resolution Book)

The following resolution was introduced by Councilwoman Kissinger who moved for its adoption. Second by Councilman Lester.

A resolution of the City of Grangeville establishing certain Snowhaven Tubing Hill Fees. That the City Council of the City of Grangeville hereby resolves.

A roll call vote was duly taken with the following results:

Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Lester - Yes
Councilman Lorentz - Yes
Councilman Lester - Yes
Councilman Zehner - Yes

The motion passed. Mayor Vanderwall then declared Resolution No. 184 duly approved and adopted.

VISITORS: Bob Blewett was present to talk about the proposed subdivision on South Idaho. He submitted a sketch instead of a preliminary plat in hopes of receiving input from the Council on what they would like to see. He is planning approximately twenty lots with houses in the $150,000.00 range and would like to get input and concerns from area citizens. Bob asked the Council to schedule a meeting or two for public comment before he actually decides what he would like his preliminary plat to include. Some area citizens were present to voice concerns such as the impact on Idaho Avenue and drainage of the area. Attorney Albers explained it would be at the discretion of the Council to deviate from the normal procedure in City Code by hosting some public forums as requested by Bob. Councilwoman DeHaas felt that Bob should host his own meetings for public comment, and then return to the Council after he has the information he needs. Councilwoman Kissinger told Bob that his approach was different from any the Council has had. The developer usually does research to determine what type of subdivision they want to do and then set it out in a development. It is the developer’s job to create a preliminary plat and then make changes as necessary. Mayor Vanderwall felt that Bob should talk to Public Works Director Gortsema (appointed administrator for the project) and a lot of the questions would probably be answered.

Bob Blewett also talked about the proposed buy in fees and he would like the City to think about the bigger scope for the City and economy as a whole.

Mark Green was present to request water, sewer and garbage for Shamrock Development (north of the airport). In Phase I, he plans to have thirty-two 2.5 acre lots. Councilman Walker asked if he wanted to be guaranteed 32 lots and if he would have one hookup fee with all the lines in the development belonging to the development? Mark agreed that would be the request. If possible, he would also like to see the property annexed if it becomes contiguous. Mark restated that he’d like permission to hook up to the water and sewer and would like to see the fee structure when it is available. Mayor Vanderwall stated that Mark Green would be invited back to a future meeting, probably in January.

COMMITTEE REPORTS: On motion by Councilman Zehner, second by Councilwoman Kissinger that the Snowhaven Minutes of November 18, 2004 and December 1, 2004 be approved. Motion carried by a unanimous vote of the Council present.

Chief of Police Sedam summarized the monthly report, reporting that the department responded to 196 calls for service. There were 122 cases written, 45 arrests, 57 citations and 2 written warnings issued. The Police and Animal Control Report for November 2004 was accepted on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

Councilwoman Kissinger made a motion, second by Councilwoman DeHaas to accept the appointment of David Rauzi as a library trustee for five years and that the Library Minutes of November 18, 2004 be approved. Motion carried by a unanimous vote of the Council present.

Public Works Director Gortsema presented the Water Leak report for November 2004 and reported that the department repaired 15 leaks (173 year to date) and installed no new services.

The transmission main is almost complete for the Water Grant Project. The lines have been tested and flushed. At Spencer well, all three legs were grounded, so the pump will be pulled by Uhlenkott next week. The wire will need to be repaired before the pump can be lowered. One more switch needs to be installed at Myrtle Well and the pumps will need to be installed at Hall Street Pump Station. Public Works Director Gortsema explained that the City still hopes to bid the Water Bond Project in January but will not open them until February.

HANDBOOK CHANGES: Councilwoman DeHaas read the handbook change requests to the Council as listed below:
1. The PW Department requests returning to the former policy of paying 1.5 times the hourly rate for hours worked on a holiday.
2. The PW Department requests the addition of receiving 30 days vacation after 30 years of service.
3. The PW Department is opposed to using Veterans Day as the holiday for the Friday after Thanksgiving.
4. The PW Department recommends changing the words “sick leave” in the current sick leave section to the words ”personal day”. All other wording in the section would remain the same including the wellness program. This would allow someone who has limited or no vacation to use a personal day for whatever they choose without calling in sick when they really are not. Most organizations use the “personal day” system rather than the more restrictive “sick day” system.
5. The Fire Department via the PW Department recommends that for simplification the meal allowance be set at $30.00/day rather than the per meal dollar amounts as described in the current handbook.
6. City Hall would like to request that Columbus Day be established as a holiday. If this is not possible, then switch Columbus Day for Veterans Day.

Councilwoman DeHaas explained that the personnel committee met and made the recommendation that holiday pay be paid at 1 ½ times the hourly rate but to leave all other requests as they currently read in the handbook.

On motion by Councilwoman DeHaas, second by Councilwoman Kissinger to accept the recommendation of the personnel committee to have holiday overtime paid at 1 ½ times the regular rate for all hours worked on a holiday. Motion carried by a unanimous vote the Council present. No other changes were made.

Councilwoman Kissinger stated that it is the department heads responsibility to request handbook changes from their department staff. That request should occur in June so it can be included in the budget as necessary.

WALCO CONTRACT: On motion by Councilman Lester, second by Councilman Zehner to approve the Walco contract for refuse removal from October 1, 2004 through September 30, 2007. Motion carried by a unanimous vote of the Council present.

RYAN UHLENKOTT HOUSE AT 722 CUNNINGHAM: Attorney Albers advised the Council that there was an initial error in the letter sent out in June to Ryan, in that it didn’t include a copy of the dangerous building section of City Code. The Building Inspector and City Clerk provided a letter to the Council and City Attorney that is more specific. On motion by Councilwoman Kissinger, second by Councilman Lester to authorize Attorney Albers to write a letter to Ryan Uhlenkott and show there is just cause for the request submitted by the building inspector. Motion carried by a unanimous vote of the Council present.

INTERNATIONAL BUILDING CODE: The State adopted the 2004 International Building, Fuel and Mechanical Codes in March. The City Code already reads that successive versions of the codes would be effective on any date as made by the Idaho building code board. The City Clerk is waiting for a letter from Jack Rayne in case it has additional information on the Mechanical and Fuel Codes.

WATER PROJECT PAYMENT AND REQUEST FOR FUNDS: A motion was made by Councilwoman Kissinger, second by Councilwoman DeHaas to approve request #6 for CDBG funds in the amount of $185,911.68. Motion carried by a unanimous vote of the Council present.

On motion by Councilman Lester, second by Councilwoman DeHaas to approve Debco pay request #4 in the amount of $151,291.68. Motion carried by a unanimous vote of the Council present.

ENTRANCO FUND REQUEST: On motion by Councilman Lester, second by Councilman Zehner to pay Entranco $15,492.13 from the grant fund and $16,444.27 from the bond fund. Motion carried by a unanimous vote of the Council present.

FUEL AND ROCK BIDS: On motion by Councilman Lester, second by Councilman Walker to allow Public Works to call for fuel and rock bids. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: Councilwoman DeHaas informed the Council that the ADA Committee met over lunch and some recommendations will be forthcoming at a future meeting.

Councilman Lester noted that the sidewalk on Idaho Avenue has been completed and billed to the City as requested.

The fountain has been shut off at Heritage Square until the leak has been fixed.

Copies of the RC&D Minutes of October 28, 2004 were distributed to the City Council.

The Council has a workshop scheduled for December 13, 2004 at 7:00 p.m. to discuss the equity buy in study presented by J-U-B Engineering.

The meeting adjourned at 9:45 P.M.

_________________________________
Terry Vanderwall - Mayor
ATTEST:

_________________________
Tonya Kennedy – City Clerk

November 15, 2004 Regular Meeting

2004-11-15T19:30:00.000-08:00

The City Council met in regular session on November 15, 2004 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:
Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner
Jane Kissinger

City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the November 1st regular meeting were approved as presented by Councilwoman Kissinger second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING FOR CDBG WATER PROJECT: Walter Steed conducted a public hearing as required for the block grant. Mr. Steed explained that two public hearings must take place; one during the application phase and the second during the construction phase. Public Works Director Gortsema informed the public that the contractor had laid approximately 1600 feet of pipe. The generators are set and most of the wiring that can be done is done until after the pumps are completed. The project is between 70% and 80% completed with a completion date of mid December.

VISITORS: Ryan Uhlenkott reported back to the Council on his decision on the house located at 722 Cunningham. Ryan wanted to leave the structure until next spring when he could tear it down and re-build it at the same time. He feels he could start at the end of March and have it down by the end of April. Councilwoman Kissinger felt it would be better for the area to have a new structure if we can get a commitment from Ryan to start in March. On motion by Councilman Walker, second by Councilman Lester to allow Ryan to leave the structure until May 1st, at which time the structure needs to be down. Ryan also needs to cut the boards off that were installed when boarding up the front window so they are even with the edge of the house. Councilwoman DeHaas voting no. Councilwoman DeHaas stated that Ryan was originally notified in June and given a deadline of October 1st and then that was extended until October 15th. She wanted Ryan to agree to the terms of the motion in writing. Ryan had no problems agreeing to that. Councilman Lester also asked the glass be cleaned up on the property.

SNOWHAVEN BOARD AND JIM KINGMA: Jim Kingma explained to the Council that the board had been discussing a tubing hill for several years now. They would like to ask permission to purchase the lift and have it funded by private loans totaling $45,000.00. Mayor Vanderwall stated he would have liked to know ahead of time about the whole loan process instead of it coming up at the last minute when the lift needs to be approved. Jeff Kutner informed the Council that he had attended a board meeting in December a year ago and it was discussed to try to find private funding. They did end up finding three individuals who were willing to loan the money to Snowhaven. Attorney Albers also explained that the loan would have to be written similar to a municipal lease, where the City can not obligate more than one year at a time. If the City can not make a payment, then the lender would receive a secured interest in the equipment. Clerk Kennedy reported that she had talked to the auditor and the auditor recommends having Snowhaven borrow from one of the other City funds if at all possible, instead of borrowing from private citizens. Councilman Lester asked why the other purchaser did not take the tubing lift the board hopes to purchase. Todd Marek explained that they decided to go a different route and buy a “magic carpet” which is basically a large conveyor belt. On motion by Councilwoman Kissinger, second by Councilwoman DeHaas to loan Snowhaven $45,000.00 from the Timber Fund, to be used for the tubing hill. The loan would be repaid in five years at five percent interest. Motion carried by a unanimous vote of the Council present.

VISITOR: Todd Yocum, a Grangeville citizen was present to voice his concerns about the Crimson Ridge Development. He felt the buy-in costs, the water at 2.5 times the City rate and the sewer rates at 2 times the City rate were extremely high for the developers and felt mistakes had been made but also asked what the Council could do to correct it and start working with the developers again. He felt the development, which could include a donation of land to expand the golf course to 18 holes is important to the City. Mayor Vanderwall stated that he didn’t feel that there is a person on the Council that doesn’t want the project to go forward. The City is taking the necessary steps to determine those costs and where the City should go by having a workshop on Wednesday night. The citizens are the main concern of the Council. Todd asked the Council to make two motions: to contact Buy the Way and get back to the drawing table and to call a public hearing to get public input. Mayor Vanderwall responded that the Council is trying to protect the citizens of Grangeville because adding outside users could affect the plant. In doing that, the buy-in came up and now the City has hired J-U-B to have them complete a rate study. Jeff Kutner felt the City first has a responsibility to the citizens of Grangeville. He also stated that everyone else (other Cities) has development fees and the City agreed to give the developer 80 lots without a fee and the developer could always return to the City with a request. Councilwoman DeHaas stated that with the new permit for the sewer plant, the City may be required to pull out of Three Mile Creek which would cause major changes to the sewer plant. Because of this, the City needs to be cautious and move slowly. Mayor Vanderwall stated that no matter if someone is the Council, the developer or the citizen; everyone is in the same situation.

COMMITTEE REPORTS: The Snowhaven Minutes of November 3, 2004 were accepted on motion by Councilman Walker, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

WALCO REVISED CONTRACT: Attorney Albers provided a revised contract for the Council to review. The Council should let Albers know of any changes and then the contract will be discussed at the December 6th Council meeting.

BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilwoman Kissinger. Motion carried by a unanimous vote of the Council present.

Payroll Fund $ 36,982.41
General Fund $ 63,632.76
Street Fund $ 17,198.80
Library Fund $ 3,988.83
Insurance Fund $ 40,509.00
Recreation Fund $ 4,299.63
Snowhaven Fund $ 1,434.16
Medical Insurance Fund $ 25,250.01
Water Fund $387,594.24
Sewer Fund $ 30,128.92
Sanitation Fund $ 32,427.31

PLANNING AND ZONING APPOINTMENTS: Mayor Vanderwall asked that the Council approve his appointment of Dick Haener and Darcie Bentley to Planning and Zoning for three year terms. The Idaho County Commissioners approved the request for Darcie to represent the area of impact at the Commissioner meeting earlier in the day. On motion by Councilman Zehner, second by Councilman Lester to approve the appointment of Dick Haener and Darcie Bentley to the Planning and Zoning Commission for three year terms. Motion carried by a unanimous vote of the Council present.

CHANGE ORDERS #5 AND #6 FOR THE CDBG WATER PROJECT: Public Works Director Gortsema reviewed change orders #5 and #6. Change order #5 is for upgrades in the SCADA system. Change order #6 is to increase the size of the pump at Spencer well and to change the electrical service as required by Avista. On motion by Councilwoman Kissinger, second by Councilman Lester to approve change order #5 in the amount of $11,347 and change order #6 in the amount of $10,362.00. Motion carried by a unanimous vote of the Council present. Gortsema explained that the change order amounts are still less than 10% which is normal for a project of this size.

SCADA SYSTEM: Public Works Director Gortsema reported that there will be emergency equipment at Spencer Well and reservoirs and Myrtle Well; however, there is no way to communicate between the Public Works Shop and these areas except manually. By purchasing the SCADA system, everything can be switched on and monitored from the shop. On motion by Councilman Lester, second by Councilwoman Kissinger to purchase the SCADA system for Spencer Well and reservoirs, and Myrtle Well for approximately $15,000.00. Motion carried, Councilman Zehner voting no.

SEWER PROJECT, ATLAS RETAINAGE: On motion by Councilman Walker, second by Councilwoman DeHaas to pay the retainage to Atlas in the amount of $8,466.79. Motion carried by a unanimous vote of the Council present.

SIDEWALK WAIVER REQUESTS: On motion by Councilman Walker, second by Councilwoman DeHaas to grant an indefinite sidewalk waiver to Rick Peterson who is building on Highway 95 at the old Grangeville Meats location. Motion carried by a unanimous vote of the Council present.

BLEWETT AND ARNZEN SUBDIVISION ADMINISTRATOR: Mayor Vanderwall stated that he plans to appoint Public Works Director Gortsema as the administrator for the subdivisions proposed by Robert Blewett and Gerald Arnzen. On motion by Councilman Walker, second by Councilman Lester to allow the Mayor to appoint Public Works Director Gortsema as the administrator for the Blewett and Arnzen proposed subdivisions.

2005 SEWER PROJECT: Councilman Lester made a motion, second by Councilman Zehner to approve J-U-B services for the 2005 sewer project in the amount of $45,500.00. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: The Council will have a workshop on November 17th at 7:00 p.m. to discuss sewer rates and buy-in with J-U-B.

The meeting adjourned at 9:25 P.M.

_________________________________
Terry Vanderwall - Mayor
ATTEST:

_________________________
Tonya Kennedy – City Clerk

November 1, 2004 Regular Meeting

2004-11-01T19:30:00.000-08:00

The City Council met in regular session on November 1, 2004 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:
Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner
Jane Kissinger
Mike McDonald

City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the October 18th regular meeting were approved as presented by Councilwoman Kissinger second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.

VISITORS: Gerald Arnzen provided a letter and map with information on a subdivision he is planning northeast of the City. The land is in the area of impact but not adjacent to the City limits. It is 45 acres and he doesn’t plan to hook up to water or sewer and he doesn’t plan to create any new roads, although he may need a couple approaches from the Grangeville Highway District. Attorney Albers stated because it is in the area of impact, the subdivision ordinance and building permits apply. Mayor Vanderwall told Mr. Arnzen that the application would be taken under advisement.

Ryan Uhlencott was present at the request of the City Council to discuss his ideas for the repair of the house at 722 Cunningham. Ryan explained that he had bought the property with his business property. His goal with the house was to fix it up and then get rid of it. He planned to fix up the foundation but never got around to it this fall. Councilwoman DeHaas reported that kids are in and out of the house, the front door is open and windows are broke out and the glass is lying in the grass. Mayor Vanderwall asked Ryan what his plans were and when he could have those completed. Ryan didn’t know exactly since he wanted to talk to a contractor about fixing the house. On motion by Councilman Walker, second by Councilwoman Kissinger to have Ryan meet with the building inspector tomorrow and to have the house boarded up to his satisfaction. Then Ryan will return for the November 15th Council meeting with specific plans. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 295 calls for service. There were 128 cases written, 32 arrests, 51 citations and 12 written warnings issued. The Police and Animal Control Report for October 2004 was accepted on motion by Councilman Lester, second by Councilman McDonald.

Public Works Director Gortsema presented the Water Leak report for October 2004 and reported that the department repaired 7 leaks (158 year to date) and installed 5 services.

WATER PROJECT: The Water Grant Project is progressing with work on site at Harrison and Crooks Street. The supplier didn’t send the correct part, but it should arrive tomorrow so the contractor can have the line installed in the street and re-paved before the contractor continues work south toward the reservoirs.

Public Works Director Gortsema explained that most of pay request #2 and #3 from Debco is for materials stored on site and subcontractor work. On motion by Councilman Walker, second by Councilwoman Kissinger to ratify the signing of Pay Request #4 to CDBG which includes pay request #2 from Debco in the amount of $88,764.00. Motion carried by a unanimous vote of the Council present.

On motion by Councilman Lester, second by Councilman Walker to approve pay request #3 from Debco in the amount of $25,809.41. Motion carried by a unanimous vote of the Council present.

On the Water Bond Project, the generators will be delivered on Wednesday. The bid opening is tentatively set for January, with the walk through occurring in December. There have been setbacks for the surveyor since they need to wait for Qwest and Avista to locate the telephone and power lines.

EQUITY BUY IN: Public Works Director Gortsema informed the Council that Jim Kimball feels J-U-B should have the study completed ahead of the 90 day proposal, which is approximately December 22nd. Jim and the Lewiston staff plan to be in Grangeville to meet with staff next week during which time they will also discuss the draft NPDES Permit that was issued by EPA. Jim will return to meet with the Council the week of November 15th.

Richard Baines was present to ask if the buy-in would still be worked on for commercial lots, such as RVs and cabins. He was told that when the Council received the final report from J-U-B, it would be in the report.

RC&D FUND REQUEST: On motion by Councilman Walker, second by Councilwoman DeHaas to pay RC&D $155.00 in annual dues. Motion carried by a unanimous vote of the Council present.

PROPOSED DEVELOPMENT SOUTH OF IDAHO AVENUE AND HALL STREET BY ROBERT BLEWETT: Mayor Vanderwall commented that the City has been inundated with possible developments and wondered if the Council should put a hold on developments until the City has determined where they plan to go with the Equity Buy In. He then noted that the City was in receipt of a letter from Robert Blewett regarding a proposed development. Councilman Walker cited 11-3-2, that an administrator shall be appointed and then has 15 days to respond to the letter. On motion by Councilwoman Kissinger, second by Councilman Lester to notify Robert Blewett that the City is working on an Equity Buy In and the City has preliminary numbers, but that the finalized numbers would not be answered until the City has received the final report from J-U-B. Motion carried by a unanimous vote of the Council present.

Councilman Walker feels the Council should begin preliminary work of appointing an administrator. On motion by Councilman Walker, second by Councilman McDonald that the Mayor be allowed to appoint an administrator of his choosing. Motion carried by a unanimous vote of the Council present.

SNOW REMOVAL: Public Works Director Gortsema supplied the Council with a copy of Hailey’s snow removal ordinance and asked that they review it and consider something similar for the City of Grangeville. The City has had additional problems in the last few years since more people own 4-wheelers. People tend to push the snow on to the curb or into the street, rather than plowing the snow on to their own property. Councilman Lester asked that Gortsema meet with Attorney Albers to draft an ordinance for the Council’s review at the first meeting in December.

CRIMSON RIDGE DEVELOPMENT: Mayor Vanderwall informed the Public that Crimson Ridge had withdrawn their request for water and sewer services from the City. Richard Baines commented that the equity buy in fee would make lots cost prohibitive; therefore, he withdrew his request for sewer for his RVs and cabins. Councilman Walker stated that the City had hired J-U-B, so the City will have a justification if a buy in fee is established.

LETTER OF RESIGNATION, COUNCILMAN MCDONALD: Councilman McDonald submitted a letter of resignation since he is being deployed to Iraq. He stated that the City and community has been very supportive. Mayor Vanderwall thanked Councilman McDonald for his service to the City and asked that the Council regretfully accept his resignation. On motion by Councilman Zehner, second by Councilman Lester to accept Councilman McDonald’s letter of resignation. Motion carried by a unanimous vote of the Council present.

ADA COMMITTEE: A motion was made by Councilman Lester, second by Councilman Zehner to appoint Lynda Allen to the ADA Committee. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: The City Code is now online on Sterling Codifiers website. Copies of the Clearwater Resource Conservation and Development Council Minutes for September 23, 2004 were provided to the Council.

The meeting adjourned at 9:05 P.M.

_________________________________
Terry Vanderwall - Mayor
ATTEST:

_________________________
Tonya Kennedy – City Clerk

October 18, 2004 Regular Meeting

2004-10-18T19:30:00.000-07:00

The City Council met in regular session on October 18, 2004 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:
Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner
Jane Kissinger

Councilmembers absent:
Mike McDonald

City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the October 4th regular meeting were approved as presented by Councilwoman DeHaas second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

VISITORS: Patrick and Reyna Phillips, 314 West South 2nd Street, asked permission to cut down three trees next to their property line that are located in the alley. The Phillips recently tried to have the alley vacated; however, the Council denied the application on June 21, 2004. The Phillips reported that one tree comes into contact with a power pole and two trees block the alley. The branches from the third tree also hang into the street unless kept pruned. Reyna explained that they had their property surveyed and they planned to have the trees removed professionally. Councilman Walker didn’t feel trees that have been there for 25-30 years should be removed. Councilwoman DeHaas felt since the Council denied the request to vacate the alley, the alley needs to be open to the public. Councilman Lester was concerned whether Phillips knew for sure if the third tree they wanted to cut down was actually in the alley or on Winkler’s property line. On motion by Councilwoman Kissinger, second by Councilwoman DeHaas to allow the Phillips to remove the three trees in the alley after first having Public Works Director Gortsema measure the alley width (as recorded on the plat) from the Phillip’s surveyed line to make sure the three trees are in the alley. Motion carried by a unanimous vote of the Council present.

IDA-LEW FUNDING REQUEST: On motion by Councilwoman Kissinger, second by Councilman Lester to release the $3,000.00 budgeted for Ida-Lew funding. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: The Snowhaven Minutes of October 6, 2004 were accepted on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

ORDINANCE NO 778

(Ordinance No. 778 in its entirety on file in the City’s Ordinance File)

An ordinance of the City of Grangeville restriction and limiting the use of non-painted galvanized metal siding or roofing within the City of Grangeville; providing for the ordinance becoming effective upon its passage, approval, and publication.

Councilman Walker made a motion, second by Councilwoman Kissinger that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:

Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lester - Yes
Councilman Zehner - Yes

The motion passed.

On motion by Councilman Lester, second by Councilman Zehner, that the rules be suspended, the second and third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:

Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lester - Yes
Councilman Zehner - Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 778 duly approved and adopted.

EQUITY BUY IN: Public Works Director Gortsema has provided numerous documents to Jim Kimball of J-U-B to determine the valuation of the system. Jim has computed the depreciated value of the plant and is currently work on the collection system. He is also working on numbers for I & I (inflow and infiltration). His estimate for the sewer buy in at this time is $3,700.00, based on the City’s current permit.

BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilwoman Kissinger. Motion carried by a unanimous vote of the Council present.

Payroll Fund $ 36,797.48
General Fund $ 39,952.97
Street Fund $ 16,284.06
Library Fund $ 3,372.10
Recreation Fund $ 3,996.39
Snowhaven Fund $ 260.93
Medical Insurance Fund $ 1,085.88
Water Fund $113,883.39
Sewer Fund $ 23,654.94
Sanitation Fund $ 31,369.44

CALL TO DUTY FUND DAY PROCLAMATION: Mayor Vanderwall read the proclamation establishing October as the call to duty fund month to raise money to help troops fly home before deployment overseas and then asked for the Council’s approval. On motion by Councilwoman Kissinger, second by Councilman Walker to authorize the Mayor to sign the proclamation on behalf of the City. Motion carried by a unanimous vote of the Council present.

SIDEWALK WAIVER REQUESTS: On motion by Councilman Walker, second by Councilwoman DeHaas to grant an indefinite sidewalk waiver on both Mill and NezPerce Streets, to June Dewey at 303 NezPerce Street. Motion carried by a unanimous vote of the Council present.

On motion by Councilman Zehner, second by Councilman Lester to grant an indefinite sidewalk waiver on C Street to Shirley Crane at 433 North C Street since there are no other sidewalks in the area. Motion carried by a unanimous vote of the Council present.

Brad Lutz, 617 W. No. 2nd Street was going to attend the meeting to request a sidewalk extension since he was not able to have them installed by October 1, 2004. It was notated that construction is not completed at their home and equipment is still crossing the area where the sidewalk will be installed. Councilman Walker made a motion, second by Councilman Lester to grant Brad Lutz an extension and to have the sidewalks installed by September 1, 2005. Councilman Zehner felt that was too much time and would like the deadline to be June 1, 2005. Councilman Zehner amended the motion, second by Councilwoman DeHaas to have the sidewalks installed by June 1, 2005. The amended motion carried by a unanimous vote of the Council present. The Council then voted on the original motion. The motion carried by a unanimous vote of the Council present.

PURCHASE OF JD FRONT LOADER: Public Works Director Gortsema and Mike Curtiss reviewed estimates for three manufacturers: Case, John Deere and Cat. They have determined that the John Deere is the lowest price when comparing equal products; therefore, they recommend purchasing a 444J John Deere front loader, paying to receive the full warranty which will make the purchase price approximately $1,000.00 more than Case. The City will receive $20,000.00 in trade in for the old machine. On motion by Councilman Walker, second by Councilman Lester to authorize the purchase of a 444J John Deere front loader for $78,648.91. Motion carried by a unanimous vote of the Council present.

REVISED CHANGE ORDER #2: The City had originally approved changed order #2, which has been revised since a valve was eliminated. The change order is now $6,344.00 unless another change is made on the cost for the size increase of the cement slab. On motion by Councilman Lester, second by Councilwoman DeHaas to authorize Mayor Vanderwall to sign change order #2 with a maximum of $6,344.00. Motion carried by a unanimous vote of the Council present.

ADA COMMITTEE: Councilwoman DeHaas asked for ideas for another ADA Committee member. Councilman Lester suggested Donald Alm. Councilwoman DeHaas will talk to him to see if he’s interested.

TASERS FOR THE POLICE DEPARTMENT: On motion by Councilman Lester, second by Councilman Walker to authorize the purchase of seven tasers for the police department. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: Sterling Codifiers is in the process of getting the City code online as budgeted. A copy of a letter from Northwest Insurance Agency on the current ICRMP policy was dispersed to the Council.

The meeting adjourned at 8:35 P.M.

_________________________________
Terry Vanderwall - Mayor
ATTEST:

_________________________
Tonya Kennedy – City Clerk

October 4, 2004 Regular Meeting

2004-10-04T19:30:00.000-07:00

The City Council met in regular session on October 4, 2004 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:
Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner

Councilmembers absent:
Mike McDonald
Jane Kissinger

City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the September 20th regular meeting were approved as presented by Councilwoman DeHaas second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

VISITORS: Sue Kutner visited with Chief Sedam on closing a portion of West North 2nd in front of The Gallery on November 6th for a wedding reception. Chief Sedam recommended that Sue place a tent in the parking area in front of The Gallery for the wedding reception. The City would provide barricades to be used to close the road during the reception for approximately four or five hours on November 6th and then the barricades would be placed around the tent for the night. The tent would be removed on Sunday morning. On motion by Councilman Zehner, second by Councilman Lester to approve the recommendation of Chief Sedam for the request submitted by Sue Kutner. Motion carried by a unanimous vote of the Council present

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 176 calls for service. There were 132 cases written, 37 arrests, 67 citations and 7 written warnings issued. The Police and Animal Control Report for September 2004 was accepted on motion by Councilman Lester, second by Councilman Zehner.

Public Works Director Gortsema presented the Water Leak report for September 2004 and reported that the department repaired 28 leaks (151 year to date).

On motion by Councilman Lester, second by Councilman Zehner to accept the Library Minutes of September 22, 2004 and approve the daily schedule of 12:00 – 6:00 p.m. Monday through Friday. Motion carried by a unanimous vote of the Council present.

WATER GRANT PROJECT REPORT: Public Works Director Gortsema updated the Council on the water grant project. The pumps for Hall Street won’t be shipped until November 1st, which sets the project back 30 days. There was also a change in Change Order #2 that was approved last meeting. Change Order #2 will be modified so that valves will not be put on the suction side pump station at this time; rather the valves will be put in during the bond project which will significantly reduce the amount of the change order. The pipe crew should start next week on the transmission line.

Councilman Walker made a motion, second by Councilman Lester to ratify the signing and approve Pay Request #1 to Debco for $55,513.82. Motion carried by a unanimous vote of the Council present.

SIDEWALK INSTALLATION DEADLINE: A letter was sent out on March 8, 2004 to Andy Hairston informing him that sidewalks must be installed by October 1, 2004. Andy did not meet the deadline and he sent a letter to the Council requesting an extension until July 1, 2005. On motion by Councilman Walker, second by Councilman Lester to give Andy Hairston an extension on putting in sidewalks at 512 North State Street until July 1, 2005 and to attach a letter to the title of his property stating sidewalks must be installed and have it recorded at the County. Motion carried by a unanimous vote of the Council present.

A letter was sent to Daniel and Jennifer Kinnick at 308 North Idaho that gave them until June 1, 2004 to replace their sidewalks. Kinnicks moved out of the property prior to their deadline and it was discovered that Countrywide Home Loans had foreclosed on the property. A letter was sent to Countrywide on July 15, 2004 with a deadline of October 1, 2004 to have the sidewalks replaced; however, no action or correspondence was received. Councilman Walker made a motion, second by Councilman Lester to have the City contract to put in a sidewalk at 308 North Idaho and then enter a lien on the property. If a sidewalk can not be installed this fall, a letter will be attached to the title and recorded. Motion carried by a unanimous vote of the Council present.

CHANGE ORDERS #1, #3 AND #4: On motion by Councilwoman DeHaas, second by Councilman Lester to ratify the approval of Change Orders #1, #3 and #4. Motion carried by a unanimous vote of the Council present.

PURCHASE COPIER AND PHONE SYSTEM: Councilwoman DeHaas made a motion, second by Councilman Walker to authorize the City Clerk to purchase the copier and phone system as budgeted. Motion carried by a unanimous vote of the Council present.

SIDEWALK WAIVER REQUEST: Duane Parker, 331 South Florence, submitted a written request for a sidewalk waiver on Maple Street and Florence Street. Councilwoman DeHaas felt that even though the area is landscaped, sidewalks should be placed on both Maple Street and Florence Street. Councilman Lester felt that they should be placed on Maple Street only. Councilman Zehner felt that if the City would have required sidewalks on Florence and Boulevard instead of granting waivers, most of the block would now have sidewalks. On motion by Councilman Lester, second by Councilman Walker to grant an indefinite sidewalk waiver on Florence Street for Duane Parker, but sidewalks must be installed on Maple Street by October 1, 2005. The waiver is tied to whether Mr. Parker proceeds with the project and takes out a building permit. Motion carried, Councilwoman DeHaas voting No.

SURPLUS: On motion by Councilman Lester, second by Councilwoman DeHaas to surplus the Canon S450 color printer at the Library. Motion carried by a unanimous vote of the Council present.

SIDING AND ROOFING ALLOWED IN EACH ZONE: Attorney Albers had a draft ordinance prepared regarding galvanized metal for roofing and siding. Upon discussion, Albers will revise the ordinance for next meeting.

WRITE OFF/NON-COLLECTIBLE ACCOUNTS: Councilman Lester made a motion, second by Councilman Zehner to approve the write-offs dated October 2, 2004 in the amount of $1,012.73. Motion carried by a unanimous vote of the Council present.

CLERKS CONFERENCE UPDATE: Clerk Kennedy reported that the conference she attended had good information. Kennedy reported on two topics for the Council to consider. The first was that any meeting or workshop the Council holds needs to be a meeting or a special meeting with minutes taken. The Council already complies in the posting of the meeting and agenda; however, normal minutes are not taken since no decision is made. The handbook needs to be clarified, since the Council and department heads get paid for special meetings but not workshops. Attorney Albers suggested having different definitions in the handbook, such as regular meetings, special meetings and special workshop meetings. Councilwoman DeHaas felt the department heads should get paid for special workshop meetings where the Council may not. Kennedy will work with Councilwoman DeHaas to revise the handbook.

The second item was whether certain employees should be paid hourly or salary. According to the Fair Labor Standards Act there are certain qualifications that need to be met in order to be paid salary. Clerk Kennedy reported that the two employees that need to be considered are the clerk and pool manager. The pool manager doesn’t meet the minimum salary per week, while the clerk doesn’t meet the qualification that the majority of the work is spent supervising instead of day to day work. On motion by Councilman Walker, second by Councilman Lester to comply with FLSA and have the clerk changed to hourly pay. Motion carried by a unanimous vote of the Council present. The pool manager position will be reviewed prior to the pool season.

ITEMS TO NOTE: Crimson Ridge – Attorney Albers and Joe Wright have been working on a draft agreement between the City and Crimson Ridge. Albers recently received copies from the City of Kamiah on two sewer extensions where the State asked how the City had the right to provide service outside of their jurisdiction. Public Works Director Gortsema explained that Crimson Ridge proposed a revision of the line that is requiring additional research on his part. They are proposing having a pig loading station on the pressurized line instead of cleanouts. Gortsema has been researching this option and has received conflicting information. Because of these additional items to consider, the agreement is not ready to be signed.

The meeting adjourned at 8:40 P.M.

_________________________________
Terry Vanderwall - Mayor
ATTEST:

_________________________
Tonya Kennedy – City Clerk

September 20, 2004 Regular Meeting

2004-09-20T19:30:00.000-07:00

The City Council met in regular session on September 20, 2004 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:
Wes Lester
Bruce Walker
Jane Kissinger
Georgia DeHaas
James Zehner

Councilmembers absent:
Mike McDonald

City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the September 7th regular meeting were approved as presented by Councilwoman Kissinger second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.

VISITORS: Becky Robinson requested permission to place a 40” retaining wall in the South C Street right of way. Councilman Walker asked the width requirement for a sidewalk in the commercial zone. Public Works Director Gortsema stated the minimum width for sidewalks is 4 feet; however, there is not a different requirement for commercial versus residential. On motion by Councilwoman Kissinger, second by Councilman Lester to allow Becky Robinson to build a 40” retaining wall in the South C Street right of way and to have Becky sign an agreement as drawn up by Attorney Albers on the owner responsibilities. Motion carried by a unanimous vote of the Council present.

SIDEWALK WAIVER: Bill and Ruth Jacobs requested a sidewalk waiver at Jacobs Oil. They are building an addition for the business, but due to truck traffic at the plant it would be hard to maintain sidewalks. On motion by Councilman Lester, second by Councilwoman DeHaas to approve an indefinite sidewalk waiver on C and Pine Street for Jacobs Oil at 410 North C Street. Motion carried by a unanimous vote of the Council present.

Public Works Director Gortsema requested a sidewalk waiver at the Hall Street Booster Station. Councilman Lester made a motion, second by Councilman Zehner to grant an indefinite sidewalk waiver on East South 10th and South Hall Street to the City at the Hall Street Booster Station. Motion carried by a unanimous vote of the Council present.

ORDINANCE NO. 775

(Ordinance No. 775 in its entirety on file in the City’s Ordinance File)

An ordinance of the City of Grangeville amending section 7-1-25 of the Grangeville municipal code relating to solid waste collection rates; providing for the retention and the potential ability of the City Council to adopt future rates by resolution; providing initial rates for the mandatory use of mechanical residential carts as defined in section 7-1-1 of this title; providing for the City’s maintenance fee to be established by ordinance at the outset of the mandatory cart use; providing for the City’s amended rates by ordinance on this occasion; providing for the repeal of ordinances or parts of ordinances in conflict herewith; providing for the ordinance becoming effective upon its passage, approval, and publication.

Councilman Zehner made a motion, second by Councilman Lester that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:

Councilman Zehner - Yes
Councilman Lester - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes

The motion passed.

On motion by Councilman Lester, second by Councilwoman Kissinger that the rules be suspended, the second and third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:

Councilman Zehner - Yes
Councilman Lester - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 775 duly approved and adopted.

ORDINANCE NO. 776

(Ordinance No. 776 in its entirety on file in the City’s Ordinance File)

An ordinance of the City of Grangeville amending section 7-1-1 of the Grangeville municipal code relating to solid waste, including within that ordinance, which provides definitions for the solid waste title of the Grangeville municipal code. A further definition of mechanical container and residential 95 gallon cart; providing for the retention of the balance of the definitions in section 7-1-1; providing for the ordinance becoming effective upon its passage, approval, and publication

After the first reading, changes were made to clarify the carts are owned by Walco and provided to residences and businesses. Walco covers the expense, except during theft and fire. Discussion occurred over who should be responsible. Attorney Albers suggested if a theft occurred, Walco and the City could split the cost of replacement. No decision was made on theft and fire.

On motion by Councilman Lester, second by Councilman Zehner that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilman Zehner - Yes
Councilman Lester - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 776 duly approved and adopted.

YARD WASTE PROGRAM OFFERED BY WALCO: Walco presented a letter to Clerk Kennedy explaining the use of an extra cart for yard waste, as explained below, for those customers that do not want to use regular garbage cans or sacks.

1. Walco proposed a $20.00 fee for the 4 months of May to September which would be
billed and collected by Walco.
2. Walco would deliver carts on May 1st or before and pick up the carts on September 1st or
after.
3. If a customer orders a cart during the Yard Waste Season the fee will be $20.00 for the
cart.
4. The cart will be marked Yard Waste, either by a different color lid, sticker or both.
5. Walco will address any issues that may arise with an individual missing the Yard Waste
cart.
6. Walco will still accept bags and 32 gallon cans weighing no more than 40 pounds. All
brush and tree clippings must still be tied and bundled with no more than 3’ or 4’ lengths.

ORDINANCE NO. 777

(Ordinance No. 777 in its entirety on file in the City’s Ordinance File)

An ordinance of the City of Grangeville amending section 7-1-13 of the Grangeville municipal code requiring mandatory use of the residential mechanical carts within the City; providing for the continued use of manual containers (garbage cans) for yard waste and for other limited

purposes hereinafter defined; providing for the ordinance becoming effective upon its passage, approval, and publication.

Councilman Walker made a motion, second by Councilman Lester that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:

Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lester - Yes
Councilman Zehner - Yes

The motion passed.

On motion by Councilwoman Kissinger, second by Councilman Lester that the rules be suspended, the second and third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:

Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lester - Yes
Councilman Zehner - Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 777 duly approved and adopted.

Attorney Albers stated he would be drafting a new contract with Walco, based upon the ordinances adopted.

RESOLUTION NO. 183

(Resolution No. 183 printed in its entirety on Page 231 in the Resolution Book)

The following resolution was introduced by Councilwoman Kissinger who moved for its adoption. Second by Councilman Walker.

A resolution by the Mayor and City Council of the City of Grangeville, opposing the proposed settlement agreement to the Snake River Basin adjudication and the water claims of the Nez Perce Tribe.

A roll call vote was duly taken with the following results:

Councilman Zehner - Yes
Councilman Lester - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes

The motion passed. Mayor Vanderwall then declared Resolution No. 183 duly approved and adopted.

EQUITY BUY-IN, J-U-B, JIM KIMBALL: Mayor Vanderwall and Clerk Kennedy had a conference call with Jim Kimball asking him to get ready to start on the equity buy-in. Clerk Kennedy sent him some sewer information and Jim Kimball will be meeting with Public Works Director Gortsema on Wednesday, September 22nd at 9:30 a.m.

BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

Payroll Fund $41,357.16
General Fund $48,426.72
Street Fund $15,301.66
Library Fund $ 3,268.28
Recreation Fund $15,063.92
Snowhaven Fund $ 293.77
Medical Insurance Fund $14,103.78
Water Fund $82,036.88
Sewer Fund $20,289.97
Sanitation Fund $33,818.48

EMPLOYEE HANDBOOK MODIFICATION-HEALTH INSURANCE: Due to the changes in health insurance made by the health insurance committee, the handbook was modified to allow the City to pay the actual costs for an employee to have their family on a non-City policy. The employee can be paid up to a maximum of 70% of the cost to have the employee and family on the City’s policy. On motion by Councilman Walker, second by Councilwoman DeHaas to accept the revision to the handbook under Health Insurance. Motion carried by a unanimous vote of the Council present. The Council will have an employee breakfast on September 28th at 7:30 a.m. at Brodocks to discuss the changes in health insurance.

AUDIT PROPOSAL: The audit proposal is higher this year since GASB34 requirements must be met. The proposal is a “not to exceed $12,300.00”. According to Jo Bolen, the price will probably decrease next year. On motion by Councilwoman Kissinger, second by Councilman Zehner to accept the audit proposal, not to exceed $12,300.00. Motion carried by a unanimous vote of the Council present.

SIDING AND ROOFING ALLOWED IN EACH ZONE: Clerk Kennedy asked the Council to clarify whether galvanized siding is allowed within the City and if so, what zones. Councilman Lester feels that galvanized metal should not be allowed within the City because of its reflective characteristics. The airport has a new hanger and it reflects and could be a hazard to incoming and outgoing planes. Attorney Albers suggested changing the ordinance to allow repair of existing galvanized siding and roofing, but not allowing galvanized on new construction. On motion by Councilman Walker, second by Councilman Lester to have Attorney Albers modify the ordinance that addressed galvanized siding and roofing and change it to require colored siding and roofing in all zones. Motion carried by a unanimous vote of the Council present.

HALL STREET BOOSTER STATION ROOF: Public Works Director Gortsema explained when the new chlorination room is built, the new roof won’t match the existing roof. For $600.00 the entire building can be roofed to match. A change order will be coming before the Council at a future meeting.

WATER GRANT PROJECT, CHANGE ORDER #2, HALL STREET BOOSTER STATION: Public Works Director Gortsema explained three changes that resulted in an increase of $12,500.00. Councilwoman Kissinger made a motion, second by Councilman Lester to approve Change Order #2, especially as relating to valves, in the amount of $12,500.00. Motion carried by a unanimous vote of the Council present.

Gortsema also requested he be allowed to approve change orders when less than $5,000.00 as the Council had granted previously. On motion by Councilwoman Kissinger, second by Councilwoman DeHaas to allow Gortsema to approve change orders up to $5,000.00. The change order would then be on the next agenda for the Council to ratify. Motion carried by a unanimous vote of the Council present.

ENTRANCO SUPPLEMENT TO CONTRACT FOR EXTRA WORK: As discussed earlier when the generators were moved from the water grant to the water bond, engineering work would be added to the grant. The budget with the Department of Commerce has already adjusted and now the City has received the contract from Entranco. On motion by Councilman Walker, second by Councilwoman Kissinger to authorize the Mayor to sign the Entranco supplement to the contract for extra work. Motion carried by a unanimous vote of the Council present.

JIM AND SERENA BROGAN-REQUEST FOR COMPENSATION: Jim Brogan at 1013 Scott Street, had standing water in his back yard that the City originally thought may be a sewer backup. The City ran the main and didn’t find any blockage. The City recommended that Brogan have a plumber run his service line. Brogan found that his line was clean and worked on digging up his sewer line (not at the request of the City). Brogan dug out the entire service line and didn’t find a leak. In the process he tore up a large amount of his yard and landscaping. During a visit to the property, the City also thought there was a possibility that the pond was being overfilled and flooding the yard. The City ended up finding out that the water came from a 2” City water line (which was not shown on any maps) that was looped from a recently abandoned 2” City water line that had been cut and capped.

On motion by Councilman Lester, second by Councilwoman Kissinger to pay Jim and Serena Brogan $960.48 as requested for their costs in trying to find the cause of the water in their yard. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: The Council received copies of the August 26, 2004 Clearwater RC&D Council Minutes.

Clerk Kennedy will be at the Clerk’s conference in Boise, September 22nd-24th.

The meeting adjourned at 9:20 P.M.

_________________________________
Terry Vanderwall - Mayor
ATTEST:

_________________________
Tonya Kennedy – City Clerk

September 7, 2004 Regular Meeting

2004-09-07T19:30:00.000-07:00

The City Council met in regular session on September 7, 2004 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:
Wes Lester
Bruce Walker
Jane Kissinger
Georgia DeHaas
James Zehner

Councilmembers absent:
Mike McDonald

City employees present were Water Superintendent Curtiss, Chief Sedam, City Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the August 23rd regular meeting were approved as presented by Councilwoman Kissinger second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING: At this time the public hearing was held for consideration of the proposed budget for the fiscal period October 1, 2004 – September 30, 2005. Mayor Vanderwall also asked for any comments on the approximate 7% increase in garbage rates. There being no comments or objections the hearing was declared over and the following Ordinance was read.

ORDINANCE NO. 773

(Ordinance No. 773 in its entirety on file in the City’s Ordinance File)

An Ordinance entitled the annual appropriation ordinance for the fiscal year beginning October 1, 2004, appropriating the sum of $7,499,202.00 to defray the expenses and liabilities of the City of Grangeville for said fiscal year; authorizing a levy of sufficient tax upon the taxable property and specifying the objects and purposes for which said appropriations are made.

Councilman Walker made a motion, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilman Zehner - Yes
Councilman Lester - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 774 duly approved and adopted.

VISITORS: Annelle Urbahn asked for permission to use Heritage Square for a Flea Market, with craft and food vendors, in place of Oktubberfest. The insurance would be provided by the Chamber and they hope to have it possibly over the softball tournament the first weekend in October.

The Merchants also plan to gear up around November 18th for a Christmas “Old Fashioned-Shop at Home” theme and hope to hang more lights at Heritage square during this season.

The Elks would like to request permission to close South Street on September 19th for the Elks Picnic. On motion by Councilwoman Kissinger, second by Councilman Zehner to allow the Elks to close South Street, from Meadow to the Cash and Carry entrance on September 19th from noon until 6:00 p.m. for the Elks Picnic. Motion carried by a unanimous vote of the Council present.

The verbal request to put in a retaining wall at the Ernie’s Steakhouse was postponed until the next meeting since a drawing was not submitted for review. Becky Robinson will be contacted so she can attend the next meeting.

Juanita Tinsman updated the Council on the Skatepark, which had its 1 year anniversary celebration this summer. The newest piece of equipment is very popular and highly used. Juanita plans to step down as Co-chairman but will still be involved at the park. She plans to look into funding to roof the courts to help with the longevity of the equipment. Brian Barnes had received one quote for $30,000.00 for the roof and Juanita will continue to look into ideas for funding the project. The final report to the Tony Hawk Foundation was submitted, which completes the requirements of the grant.

Juanita also asked for clarification of exotic animals, since her son runs the pet store in town. According to the State, exotic animals are animals not raised in captivity. Councilwoman DeHaas researched information on the internet on various snakes, and pythons and boas are listed as “pet shop” animals. Attorney Albers stated that the main issue of the definition is if it is inherently dangerous. He feels the size of the reptile or animal needs to be considered to determine this. Small animals being sold out of the store are probably not inherently dangerous at this time, but may as they get larger. Juanita was informed that they are doing nothing wrong right now.

SIDEWALK WAIVER: On motion by Councilman Zehner, second by Councilwoman DeHaas to grant Bryon Greig an indefinite sidewalk waiver at 720 North D Street. Motion carried by a unanimous vote of the Council present.

Councilman Walker made a motion, second by Councilwoman DeHaas to grant Mike Suhr a sidewalk waiver on D Street in conjunction with the sidewalk wavier that was granted at 406 Pine Street on July 6, 2004. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 174 calls for service. There were 118 cases written, 31 arrests, 67 citations and 6 written warnings issued. The Police and Animal Control Report for August 2004 was accepted on motion by Councilman Walker, second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.

Water Superintendent Curtis presented the Water Leak report for August 2004 and reported that the department repaired 22 leaks (124 year to date) and 4 leaking services.

BOA CONSTRICTOR IN THE CITY LIMITS: Chance Ervin explained that he brought pictures of the cage and how it can be locked. He also has information on the snake from when he bought it at a pet store in 1992 in Clarkston. Councilwoman DeHaas feels that the City should allow him to keep the snake; however if it is brought on City property or the school, the City must be notified. Councilman Zehner doesn’t feel that the snake should be treated any differently than large dogs. Animals are prohibited in the City Parks and he feels that all animals should be treated the same. Councilwoman Kissinger has reservations and one of those is the snake around small children. She wants the cage locked when Chance is not with the snake.

On motion by Councilman Walker, second by Councilman Lester to allow Chance to have the snake on property under his control, that the cage must be locked when he is not there, and that it is not allowed on public property without a request from another individual and then he must receive permission from the Chief of Police before taking it out. Chance must also sign an agreement. Councilwoman DeHaas and Councilman Zehner feel the motion is too restrictive. Motion failed, Councilman Walker and Councilwoman Kissinger voting Yes.

Councilwoman DeHaas made a motion, second by Councilman Zehner to allow Chance Ervin to have the snake in the City; that he obey all the restrictions in the parks and must have a special request from another individual or organization and then permission from the Chief of Police to display the snake on any City property. Councilwoman Kissinger feels the cage needs to be locked. Chance stated that he didn’t have a problem locking the cage when he’s gone.

Councilman Walker amended the motion, second by Councilwoman Kissinger to have the cage locked when Chance is not there. Motion carried by a unanimous vote of the council present. The Council then voted on the original motion. Motion carried by a unanimous vote of the Council present.

FIRE PROTECTION MUTUAL AID AGREEMENT WITH COTTONWOOD: On motion by Councilman Walker, second by Councilman Zehner to adopt the Fire Protection Mutual Aid Agreement with Cottonwood. Motion carried by a unanimous vote of the Council present.

EQUITY BUY-IN PROGRAM FOR WATER AND SEWER: The Council discussed ideas on an equity buy-in program and why it may be needed. Councilman Lester explained that funds generated from the equity buy-in would go toward upgrades to the water or sewer systems, not general maintenance. Most Cities have a program in place and the Council feels a program is needed. Councilman Walker felt that this was a planning stage toward future growth of the system so expansion or a new system could be funded. The money saved wouldn’t be enough to fund the entire project; however it may be enough match for a grant or something similar. Mayor Vanderwall stated that money was budgeted in the 2004-05 budget to develop an equity buy-in program. It will take at a minimum of 90 days to complete.

Dave Wimer asked if the buy-in would need to be paid upfront or as the lots are developed. Councilman Lester felt that Dave’s situation was different since he is out of the City limits and area of impact. He is not required to get building permits; therefore, it would be hard to know when those lots are developed. Councilwoman DeHaas would like to see the buy-in occur as the lot is developed. Councilman Walker explained that the City has talked to J-U-B (Kimball Engineering) and they have recommended $2,500.00 for sewer as an estimate for the buy in until the actual numbers are determined. If the amount is higher, the developer would be charged the difference but if it’s lower, the developer would receive a refund. Councilman Zehner felt that $2,500.00 is too high. Kevin Tomlinson asked if an amount needs to be determined right now since no one is ready to connect and probably wouldn’t be for more than 90 days. Councilwoman Kissinger felt that cabins and RV spaces may need to have a different formula than residential lots.

Richard Baines felt that the $2,500.00 per lot is outrageous, especially if he had to pay the fee for each RV spot and cabin. Councilman Walker was offended that he thought it was outrageous. The Council has professional people that are being consulted for information and they are trying to protect the plant and the community yet try to accommodate what the developers want to do. Mayor Vanderwall also stated that the citizens would want their government to research before making a decision. Councilman Lester stated that Buy-The-Way came to the Council April 29th and they don’t have an answer on their subdivision yet. Grangeville is not the first City to establish a program and other Cities probably have a formula for RV spaces and cabins.

Councilman Lester made a motion, second by Councilman Kissinger to move forward with an equity buy-in program for water and sewer and hire J-U-B (Kimball Engineering) to provide a formula to determine the monetary amount of the buy-in. Motion carried by a unanimous vote of the Council present.

Councilman Lester made a motion, second by Councilman Walker to set the buy-in for water and sewer at $2,000.00 each for anyone that needs to hook up prior to having the actual numbers. If the actual comes in less, the developer would receive a refund and if it is more, the developer would be billed the additional costs. Councilman Lester explained the $2,000.00 comes from the estimate from Bob and Gil Walker of $4,000.00 for water and sewer both. Councilwoman Kissinger felt the developments need to be approved in Phases to make it more feasible for the developers and that it may need to be revisited whether those lots inside the City need to pay the buy-in fee. Councilman Lester responded that Camas Gravel has done their development on the West end of town in phases and the City hasn’t had a problem doing that. Councilwoman DeHaas felt the buy-in should be paid when the lots come into service. The motion passed, Councilman Zehner and Councilwoman DeHaas voting no.

CRIMSON RIDGE DEVELOPMENT (FORMALLY KNOWN AS BUY-THE–WAY DEVELOPMENT) RECOMMENDATION: A committee made up of Mayor Vanderwall, Councilmen Lester and Walker, Attorney Albers and Public Works Director Gortsema made a recommendation to guarantee a total of 100 lots for Phase I, 80 of which without an equity buy-in and 20 lots with an equity buy-in. Crimson Ridge has decided to request Sewer only. They will retain ownership and maintain the sewer infrastructure inside their property, which includes the sewer lines, lift stations, pumps, generators and electricity. Councilwoman Kissinger stated that she was originally opposed to granting 80 lots with no equity buy-in; however she researched her records and found a draft agreement that listed 80 lots and she felt that number was fair. Councilman Zehner stated he would like to abstain since he is related to a developer. On motion by Councilwoman Kissinger, second by Councilman Walker to excuse Councilman Zehner from voting. Motion carried by a unanimous vote of the Council present.

Councilwoman Kissinger made a motion, second by Councilman Lester to accept the committee recommendation for Crimson Ridge, specifically to guarantee a total of 100 lots for Phase I, 80 lots without an equity buy-in and 20 lots with an equity buy-in and to have Attorney Albers
establish the agreement and apply for the right of way with the State of Idaho. Motion carried, Councilman Zehner abstained.

Dave Wimer wanted to clarify that Crimson Ridge will have one hookup charge. Councilman Lester explained that was the case since the developers decided to retain ownership of their line; therefore having only one hookup to the City’s line.

RICHARD BAINES SEWER REQUEST: Richard Baines stated that after hearing the approval for Crimson Ridge, he would like to state that his request is to pay the connection fee and request a waiver of the buy-in fee. Councilman Walker considered his request and since it came in so close to Crimson Ridge, he would be willing to waive the buy-in on 9 residential lots but he is not ready to make a decision on the commercial lots. This allows Richard 80% of his lots without the buy-in which was the approval for Crimson Ridge. Richard asked what needed to be done so a decision could be made on the commercial lots. Councilman Lester felt that J-U-B Engineering should know the percentage for cabins or RV spaces and be able to determine what the City should charge. Mayor Vanderwall stated that the City could make a call to J-U-B to find out additional information on cabins and RV spaces.

Councilman Walker made a motion, second by Councilman Zehner to guarantee Richard Baines 11 residential lots, 9 lots without an equity buy-in and 2 lots with an equity buy-in based upon the plat he submitted. Motion carried by a unanimous vote of the Council present.

ENTRANCO INVOICE: On motion by Councilman Walker, second by Councilwoman DeHaas to approve the payment of $22,677.50 for Entranco. Motion carried by a unanimous vote of the Council present.

ORDINANCE NO. 774

(Ordinance No. 774 in its entirety on file in the City’s Ordinance File)

An Ordinance of the City of Grangeville providing off street parking requirements for multi unit buildings such as duplexes or apartment buildings; providing the ordinance to become effective upon its passage, approval, and publication; providing for the repeal of ordinances or parts of ordinances in conflict herewith.

Councilman Lester made a motion, second by Councilwoman Kissinger that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilman Zehner - Yes
Councilman Lester - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 774 duly approved and adopted.

RESOLUTION NO. 182

(Resolution No. 182 printed in its entirety on Page 230 In the Resolution Book)

The resolution adopting the Equal Employment Opportunity Policy Statement was introduced by Councilwoman Kissinger, who moved for its adoption. Seconded by Councilwoman DeHaas.

A roll call vote was duly taken with the following results:

Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lester - Yes
Councilman Zehner - Yes

The motion passed. Mayor Vanderwall then declared Resolution No. 182 duly approved and adopted.

CHANGE MONTHLY SALARY PAY TO BI-WEEKLY: The employee insurance committee met to make changes to reduce insurance costs. One of the changes is to have a deduction for a portion of the employees health insurance on each bi-weekly paycheck; therefore changing the monthly pay to bi-weekly. On motion by Councilwoman DeHaas, second by Councilman Zehner to change the employee handbook to pay the salary employees bi-weekly. Motion carried by a unanimous vote of the Council present.

WORKSHOP: A tentative workshop was scheduled for September 13th at 7:00 p.m. to discuss the garbage contract and rates, inviting Sidney Walker to attend at 7:30 p.m.

LETTER FROM ROBERT BLEWETT: Mayor Vanderwall noted the receipt of the letter from Robert Blewett regarding new sewer connections.

HOLMAN PROPERTY: Attorney Albers explained that Ordinance #279 annexing the Holman property April 16, 1953 was found and forwarded to Holman’s attorney, John Haley. He will review the ordinance with a map and the case will no longer go to court since Holman’s were already annexed into the City as Zone B.

ATTORNEY MEETING: Attorney Albers requested the City pay his $25.00 registration fee to attend an ICRMP Civil Attorney Training in Lewiston on September 30th. Councilwoman Kissinger made a motion, second by Councilman Lester to pay the $25.00 registration fee for Attorney Albers to attend. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: The Council was notified of the Complaint and Demand of a Jury Trial for the sewer claim of Phil Mason.

The Council received copies of the July 22, 2004 Clearwater RC&D Council Minutes.

Councilman Walker stated he was not in favor of the Snake River Basin Adjudication Agreement and it will be on the September 20th agenda.

The meeting adjourned at 10:10 P.M.

_________________________________
Terry Vanderwall - Mayor
ATTEST:

_________________________
Tonya Kennedy – City Clerk

August 23, 2004 Regular Meeting

2004-08-23T19:30:00.000-07:00

184. August 23, 2004

The City Council met in regular session on August 23, 2004 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:
Wes Lester
Bruce Walker
Jane Kissinger
Georgia DeHaas
James Zehner

Councilmembers absent:
Mike McDonald

City employees present were Public Works Director Gortsema, Chief Sedam and Clerk Kennedy.

The meeting was called to order and the minutes of the July 19th regular meeting and August 11th special meeting were approved as presented by Councilwoman DeHaas second by Councilwoman Kissinger. Motion carried by a unanimous vote of the Council present.

VISITORS: Jim Chmelik attended the meeting to ask the Council to review information on the Snake River Water Agreement and if the Council chooses, to adopt a resolution opposing the proposed settlement agreement with the Nez Perce Tribe. The Council will take the request under advisement for the September 7th meeting

Jackie Brooks asked for a clarification on the number of dogs she can have at her home. She has three dogs of her own; however her daughter (who has a medical prescription for her dog) and son-in-law live in the same building and have two dogs of their own. The home has complete living quarters upstairs and downstairs and the daughter rents one floor. She wants to know if that counts as separate premises so they can all keep their dogs. Councilman Walker made a motion, second by Councilman Lester to postpone a decision until next meeting when the Council can consult with the Attorney Albers. Motion carried by a unanimous vote of the Council present.

Christine Reuter has helped organize a non-denominational group for Mothers with small children. The group would like to be able to use the covered area under Heritage Square on September 11th from 9:00 a.m. until approximately 1:00 p.m. and be covered for liability under the Chamber of Commerce. They plan to have a baked food and yard sale. On motion by Councilman Kissinger, second by Councilwoman DeHaas to allow Moms Heart to Heart to have a baked food and yard sale on September 11th from 9:00 a.m. until they conclude around 1:00 p.m. Motion carried by a unanimous vote of the Council present.

Hunter Edwards, representing Richard Baines was present to request outside City sewer hookup and request that the City apply for a Highway 95 easement. Hunter explained the Richard is creating a subdivision and would like to request 20 hookups to the City sewer. There would be approximately 9-15 residential hookups and the remaining would be commercial hookups. Councilman Walker felt that information was vague and he wanted to know what they were really doing. Richard Baines explained that he hopes to have 11 houses (the current house on the property and the one he plans to build for himself and then sell 9 additional lots for homes), 20 RV spaces and 30 cabins. There would be a recreation building/bathhouse for overnight guests. Councilwoman Kissinger stated that a decision could not be made until Public Works Director Gortsema has a chance to review the information and a later agenda item on a moratorium on outside hook-ups would need to be discussed.

Adam Aiken has a home at 405 Washington. He was repairing the garage and working with the building inspector on whether to fix or tear down the wall that had problems. According to Adam, the building inspector said it would be better to tear down the wall and then rebuild it, which would be fine since it was an existing structure. Adam applied for a building permit and it was notated on the permit that he couldn’t rebuild his garage because it was only 3 feet from the property line. Adam proposes to have an open carport approximately 14 feet by 30 feet in size and would like the Council to consider his request to build the carport since the building inspector gave him inaccurate information. On motion by Councilman Lester, second by Councilwoman DeHaas to approve the carport for Adam Aiken on the current foundation. Motion carried by a unanimous vote of the Council present.

SIDEWALK WAIVER: Randy Smith requested a sidewalk waiver at 315 North D Street. On motion by Councilman Walker, second by Councilman Zehner to grant Randy Smith an indefinite sidewalk waiver at 315 North D Street. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 176 calls for service. There were 145 cases written, 35 arrests, 72 citations and 10 written warnings issued. The Police and Animal Control Report for July 2004 was accepted on motion by Councilwoman Kissinger, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

Public Works Director Gortsema presented the Water Leak report for July 2004 and reported that the department repaired 24 leaks (102 year to date) and 5 leaking services. Gortsema reported that the Sewer Project is completed and he was pleased with Atlas’s work. They have a pay request in the bills.

The Library Minutes dated July 1, 2004 were accepted on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

Payroll Fund $ 46,534.92
General Fund $ 39,724.64
Street Fund $ 44,069.07
Library Fund $ 3,105.73
Recreation Fund $ 25,366.36
Snowhaven Fund $ 1,516.02
Medical Insurance Fund $ 12,548.05
Water Fund $ 99,646.42
Sewer Fund $134,564.98
Sanitation Fund $ 34,633.05

MORATORIUM ON OUTSIDE HOOK-UPS FOR WATER AND SEWER: During budget workshops, the Council discussed an equity buy in program since the City had received multiple inquires for outside water and sewer hook-ups. In order to get a program in place, it will take approximately 90 days. Councilman Walker feels that a moratorium of six months may be needed until a decision is reached on the equity buy in. Councilwoman DeHaas is no expert, but feels that six months is too long; that the Council needs to get on the situation and get it resolved. She doesn’t feel that a moratorium is needed. Councilman Lester feels that with the DEQ issues at the plant the City may be adding to the problem and not trying to fix it. Councilwoman Kissinger would prefer to have the moratorium be open ended and then try to make a decision as soon as possible.

Richard Baines asked the Council to consider how a moratorium would affect developments and his in particular. He stated that if the Council has a moratorium, his employees would be laid off and the project would halt. He has a plan that would bring revenue to the City and the Council should consider that when making a decision.

Councilman Lester suggested an alternative to a moratorium and that would be to pick an estimated buy in amount until the actual number is determined. Then the developer would pay more if the amount increased or receive a refund if the amount decreased. No decision was reached on creating a moratorium.

DEBCO CONTRACT: On motion by Councilman Kissinger, second by Councilman Zehner to authorize the Mayor to sign Debco’s contract and the Notice to Proceed. Motion carried by a unanimous vote of the Council present.

THE HONG FA: Councilman Lester made a motion, second by Councilman Zehner to approve the beer and wine by the drink license for The Hong Fa Restaurant pending State approval. Motion carried by a unanimous vote of the Council present.

GENERATOR BIDS: Public Works Director Gortsema explained that Smith Detroit Diesel Allison, Inc. had included tax in their bid; therefore, their correct bid for three generators is $91,968.09. On motion by Councilman Lester, second by Councilman Zehner to award the bid to Smith Detroit Diesel Allison, Inc. for $91,968.09 and authorize the Mayor to sign the notice of award. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: Kooskia Mayor Schurbon sent a letter concerning the Snake River Basin Adjudication Agreement and the resolution adopted by Kooskia, as discussed Jim Chmelik early in the meeting.

The meeting adjourned at 9:40 P.M.

_____________________
Terry Vanderwall - Mayor
ATTEST:

_________________________
Tonya Kennedy – City Clerk

August 11, 2004 Special Meeting

2004-08-11T19:52:00.000-07:00

The City Council called a special session on August 11, 2004 at 7:00 A.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided.

Councilmembers present:
Wes Lester
James Zehner
Bruce Walker
Georgia DeHaas

Councilmembers absent:
Michael McDonald
Jane Kissinger

City employees present were Public Works Director Gortsema, City Attorney Albers, Chief Sedam and Clerk Kennedy.

The meeting was called to order to discuss items on the posted special meeting agenda.

ENTRANCO CONTRACT FOR THE WATER PROJECT: Due to the change in the scope of the block grant project by removing the generators and adding Entranco services, the Department of Commerce required an addendum to Entranco’s contract. On motion by Councilman Walker, second by Councilman DeHaas to adopt the addendum and authorize the mayor and city clerk to sign the amended contract with Entranco. Motion carried by a unanimous vote of the Council present.

TENTATIVE BUDGET FOR 04-05: On motion by Councilman Walker, second by Councilman Lester to adopt the tentative budget for 2004-05 and authorize publication of the “Notice of Hearing” on the budget. Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 7:05 A.M.

_____________________
Terry Vanderwall – Mayor

ATTEST:

_________________________
Tonya Kennedy – City Clerk

July 6, 2004 Regular Meeting

2004-07-06T19:30:00.000-07:00

The City Council met in regular session on July 6, 2004 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:
Wes Lester
Bruce Walker
James Zehner
Mike McDonald
Jane Kissinger
Georgia DeHaas

City employees present were Public Works Director Gortsema, City Attorney Albers and Clerk Kennedy. Chief Sedam was absent.

The meeting was called to order and the minutes of the June 21st regular meeting were approved as presented by Councilwoman Kissinger second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.

The minutes of the June 28th workshop were approved as presented by Councilwoman Kissinger, second by Councilman McDonald. Motion carried by a unanimous vote of the Council present.

VISITORS: Jim Rehder attended the meeting to introduce himself as an Idaho County Commissioner Candidate. His goal is to work with local governments and to have a cooperative relationship with them.

Mike Suhr submitted a written request for an indefinite sidewalk waiver at 406 Pine Street. Councilman Lester made a motion, second by Councilman Zehner to grant Mike Suhr an indefinite sidewalk waiver since there are no other sidewalks in the block. Motion carried by a unanimous vote of the Council present.

Wanda Keefer of CEDA reviewed the goals and accomplishments of CEDA in the last few years and reported that membership dues will be increasing from $850.00 to $925.00. Dues have not changed for at least 15 years. One of the projects that she is making good progress on is the grant for the kiosk at Eimers Park. Councilwoman DeHaas responded to Wanda, stating that a large number of people use Eimers Park and she thinks it’s a great thing to have and that the kiosk needs to be completed.

Buy-The-Way Development: Mayor Vanderwall explained that there have been many discussions on the location of water and sewer lines for the development. Public Works Director Gortsema has agreed to be the lead between the Council and the Developers. With Council approval, Mayor Vanderwall appointed Councilmen Lester and Walker, Gortsema and himself to a committee that would meet with the developers and make a recommendation to the Council at the next meeting. Councilwoman Kissinger made a motion, second by Councilman Zehner to approve the appointment of Mayor Vanderwall, Councilmen Lester and Walker and Public Works Director Gortsema to a committee, which would work with the developers and report back on July 19th. Motion carried by a unanimous vote of the Council present. Developer Dave Wimer was present to answer any questions and to help maintain an open dialog.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 176 calls for service. There were 106 cases written, 32 arrests, 76 citations and 22 written warnings issued. The Police and Animal Control Report for June 2004 was accepted on motion by Councilman Lester, second by Councilwoman Kissinger. Motion carried by a unanimous vote of the Council present.

Public Works Director Gortsema presented the Water Leak report for June 2004 and reported that the department repaired 25 leaks (78 year to date) and 1 leaking service. On motion by Councilman Lester, second by Councilman McDonald to accept the Water Leak report for June 2004. Motion carried by a unanimous vote of the Council present.

Public Works Director Gortsema updated the Council on the Sewer Project. Work is progressing and the contractor is now at the corner of C Street and Washington. They are a little behind schedule due to the rock, however Gortsema hasn’t had any complaints and they are doing a good job. There will be a change order to raise the grade on Washington, but it will probably result in no change in price because instead of paying for rock excavation, the City will be paying for an additional two manholes. A progress meeting will be held Thursday at 10:00 a.m. at City Hall.

Public Works Director Gortsema updated the Council on the Water Project. Spencer Well has been TV’d and he doesn’t anticipate any problems. Bob Walker has reviewed the video and has come up with suggestions and has included those in the addendum. The bids will be opened on July 13th.

CAMAS DINER: On motion by Councilman Lester, second by Councilman McDonald to approve the beer and wine by the drink license for Chae McCallum d/b/a Camas Diner. Motion carried by a unanimous vote of the Council present.

FIRE DEPARTMENT MUTUAL AID AGREEMENT: Attorney Albers explained that the agreement has been distributed to the Rural Fire District and they are also interested in having an agreement with Cottonwood. City of Cottonwood’s Attorney Joe Wright hasn’t gotten back to Albers on the agreement of the City Fire Department at this time.

CHIP SEAL BIDS: Two bids were received for the chip seal project as listed below:

Poe Asphalt Paving Inc. $24,600.00 $1.23/square yard
Conmat $20,800.00 $1.04/square yard

Councilman Lester made a motion, second by Councilwoman Kissinger to accept Conmat’s bid for $20,800.00. Motion carried by a unanimous vote of the Council present.

DONATION: Councilman Lester made a motion to donate $100.00 to the Idaho Elks Rehabilitation Hospital, $100.00 to the Syringa General Hospital Foundation and to have a brick engraved “In Memory of Dr. Jack Soltman”. Councilwoman Kissinger would really like to see the entire donation sent to the hospital since Dr. Soltman devoted so much of his life to the hospital. Councilwoman DeHaas felt the same as Councilman Lester, because he had worked with both agencies. Motion carried by a unanimous vote of the Council present.

SIDEWALK WAIVER: Councilman Lester explained that this sidewalk waiver request from Butch and Dorothy Walker at 916 South C Street was at the request of the Sidewalk Committee. They had done some work previously and didn’t have a sidewalk waiver. Councilman Lester made a motion, second by Councilman Zehner to grant an indefinite sidewalk waiver to Butch and Dorothy Walker at 916 South C Street. Motion carried by a unanimous vote of the Council present.

MEETING CHANGE: Councilwoman Kissinger made a motion, second by Councilwoman DeHaas to move the August meetings to August 9th and 23rd. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: Copies of the Walco Tonnage Reports for January 2004 - June 2004 were given to the Council for review.

The budget workshops are scheduled for July 22nd, 26th and 27th at 6:00 p.m.

The meeting adjourned at 8:15 P.M.

_____________________
Terry Vanderwall - Mayor
ATTEST:

_________________________
Tonya Kennedy – City Clerk

June 21, 2004 Regular Meeting

2004-06-21T19:30:00.000-07:00

The City Council met in regular session on June 21, 2004 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:
Wes Lester
Bruce Walker
James Zehner
Mike McDonald
Jane Kissinger
Georgia DeHaas

City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the June 7th regular meeting were approved as presented by Councilwoman Kissinger second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING: A public hearing was called to hear comments on the application submitted by Patrick and Reyna Philips to vacate the alley located in Block A of Sophia Schmadeka’s Addition. The petitioners would like the alley vacated for privacy and they would like to fence their property. Councilwoman Kissinger doesn’t understand privacy as a reason for vacating the alley since most people put up a fence on their own property to gain privacy. Attorney Albers looked at the original plat from 1898, which had four lots. Since the original plat, two tax numbers have been created and the dimensions of the lots have changed. In order to know the property lines, the owners would need to have a survey. There is currently a utility easement on the Philips property. When the Philips fence their property, they would have a gate for access to the utility poles since actual alley access is unavailable due to some large trees. Councilman Walker pointed out that only a survey could show where the property lines were located and asked the Philips if they would be willing to have a survey. They answered yes.

Mayor Vanderwall then read the letter of protest submitted by Scott Winkler. Mr. Winkler stated he’d like it to remain City property for emergency access to the property and a thoroughfare so children can use it to walk to school. He also stated having the alley in place lays to rest any personal squabbles over the property lines, fences and trees. Councilman Walker had three findings of fact for not approving the application (for detailed record see Tape #180).

1. Mr. Winkler submitted a protest.
2. There is a utility easement for the power poles.
3. The City doesn’t know where the property lines are.

Attorney Albers then read the draft ordinance to vacate the above alley.

An Ordinance of the City of Grangeville, Idaho County, Idaho, providing for the vacation of a dedicated alley running east and west, essentially bisecting Block A of the Sophia Schmadeka’s Addition to the City of Grangeville; providing authority for the Mayor and City Clerk to sign quitclaim deeds of one-half of the alley to the adjacent owners on each side of the alley thus closed; providing for the ordinance becoming effective upon its passage, approval, and publication; and, providing for the payment of expenses relating to said vacation to be paid by the petitioners in relation to such requested vacation.

Councilwoman DeHaas made a motion, second by Councilman Lester that the first reading be approved and the ordinance pass to the second reading.

Councilwoman Kissinger stated she would like to cooperate with the Philips, but she has reservations about vacating alleys for the convenience of expanding property. Councilwoman DeHaas stated a similar alley was vacated on North 6th Street and where this vacation is not affecting anything and it’s for the good of the owners, she doesn’t see a problem. Councilman McDonald is concerned about approving the request since there is an objection. Councilman Walker would like to accommodate the applicant, however out of three immediate owners there is one for the vacation, one against and one didn’t respond. Councilman Lester and Zehner agree with Councilwoman Kissinger and are not for alley closures. Councilwoman DeHaas explained that approving the first reading allows the vacation to be on the table for further discussion, rather than killing it immediately.

A roll call vote was duly taken with the following results:

Councilman Zehner - No
Councilman Lester - No
Councilman McDonald - Yes
Councilman Walker - No
Councilwoman Kissinger - No
Councilwoman DeHaas - Yes

Motion defeated. The request by the Philips for an alley vacation was denied.

VISITORS: Candace Johnston requested to have Lake Street closed from 11am-12am at the Catholic School on July 3rd for the school’s 50th Reunion. The school plans to have activities most of the day. On motion by Councilwoman Kissinger, second by Councilman Zehner to grant the Catholic School permission to close Lake Street on July 3rd from 11am to 12am. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Councilman Zehner made a motion, second by Councilman Lester to accept the Snowhaven Minutes of June 2, 2004 and to appoint Tomianne Whitten to the Snowhaven Ski Board. Motion carried by a unanimous vote of the Council present.

Chief Sedam submitted a copy of the Police Department Operations Order for Border Days to the Council for review.

Public Works Director Gortsema updated the Council on the Sewer Project. North 6th Street is completed, and work is progressing on C Street, slowly due to rock. The contractor is a good outfit, cleans up after themselves and is very conscientious. A progress meeting will be held Thursday at 10:00 a.m. at City Hall.

Bob Walker was present to answer any questions on the Water Project. He explained that the specifications and plans for the Department of Commerce project are completed and the bids will be opened July 13th. Tomorrow is the 1:30 pre-bid meeting for contractors at City Hall. The addendum is on its way to DEQ since it was changed from having a reservoir to having standby generators. Spencer Well will be TV’d tomorrow to determine why the pump can not be lowered.

SIDEWALK AT 308 NORTH IDAHO (KINNICK): Public Works Director Gortsema had sent a letter to Daniel and Jennifer Kinnick explaining that their sidewalk needed to be repaired by June 1st. The property has now been taken over by Countrywide Home Loans. Attorney Albers explained that a letter should be sent to Countrywide to start the process over since they have never been notified. On motion by Councilman Walker, second by Councilman Kissinger to send a letter to Countrywide telling them that the entire sidewalk needs to be repaired by October 1st. Motion carried by a unanimous vote of the Council present.

BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

Payroll Fund $53,822.38
General Fund $59,595.72
Street Fund $26,902.80
Library Fund $ 4,855.67
Recreation Fund $ 9,886.10
Snowhaven Fund $ 967.12
Medical Insurance Fund $12,975.81
Water Fund $23,696.99
Sewer Fund $28,058.79
Sanitation Fund $32,326.79

HIPPA WORKSHOP: On motion by Councilwoman Kissinger, second by Councilman Lester to allow Chief Sedam to attend the HIPPA workshop in CDA on June 25th for $205.00 with all expenses paid as allowed in the employee handbook. Motion carried by a unanimous vote of the Council present.

2002-03 AUDIT: Most of the Council met with Jo Bolen for an audit exit and the City received a good bill of health. On motion by Councilman Lester, second by Councilman McDonald to accept the 2002-03 audit. Motion carried by a unanimous vote of the Council present.

MEETING CHANGE: Due to a July 5th holiday, Councilman Lester made a motion, second by Councilman Zehner to move the first meeting in July to July 6th. Motion carried by a unanimous vote of the Council present.

FACILITY TOUR: Mayor Vanderwall stated that some of the Council has not been on a Facility Tour, therefore for those that want to attend, a tour will start at the Public Works Shop on June 24th at 7:00 a.m.

ERNIE’S STEAKHOUSE: On motion by Councilwoman Kissinger, second by Councilman Zehner to approve the liquor and beer by the drink license for Ernie’s Steakhouse LLC d/b/a Ernie’s Steakhouse and 41 Club. Motion carried by a unanimous vote of the Council present.

Councilman Zehner made a motion, second by Councilman McDonald to approve the catering permit for Ernie’s Steakhouse LLC d/b/a Ernie’s Steakhouse and 41 Club for July 2nd – July 4th. Motion carried by a unanimous vote of the Council present.

BEER GARDEN: Councilman Lester made a motion, second by Councilman McDonald to approve the beer garden applications for the horse sale on June 26th and the rodeos on July 2nd – 4th. Motion carried by a unanimous vote of the Council present.

CHIP SEAL BIDS: Since the chip seal project is under $25,000.00 this year, notices will be mailed to those vendors that have requests for work on file. The project will most likely consist of the Blewett Subdivision. No streets will be chip sealed that are scheduled to be torn up for the water or sewer projects. Councilman Walker made a motion, second by Councilman Lester to call for chip seal bids. Motion carried by a unanimous vote of the Council present.

FIRE HAZARD LETTERS: Councilman Walker made a motion, second by Councilman McDonald to send out fire hazard letters. Motion carried by a unanimous vote of the Council present. The Ordinance Officer will provide a list to City Hall of those lots that constitute a fire hazard.

WORKSHOP: Mayor Vanderwall plans to have a workshop on June 28th at 7:00 p.m. to visit with the developers of Buy-The-Way and then discuss the City Zoning Map with Hunter Edwards.

ANIMAL ARK: Councilman Lester reported that the committee met and developed a draft agreement, however due to surgery, Dori Dixon can’t meet until the July 19th meeting.

ITEMS TO NOTE: Copies of the Clearwater RC&D Minutes of May 27, 2004 were given to the Council for review.

David Rauzi reported that he called in a water leak on Sunday and was impressed with the response time of the public works department.

The meeting adjourned at 8:50 P.M.

_____________________
Terry Vanderwall - Mayor
ATTEST:

_________________________
Tonya Kennedy – City Clerk

May 3, 2004 Regular Meeting

2004-05-03T19:30:00.000-07:00

The City Council met in regular session on May 3, 2004 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:
Wes Lester
Bruce Walker
James Zehner
Georgia DeHaas
Mike McDonald
Jane Kissinger

City employees present were Public Works Director Gortsema, City Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the April 19h regular meeting were approved as presented by Councilwoman Kissinger second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.

VISITORS: David Harper and other members of the Grangeville Swim Team Board consisting of Joan Haaland, Sonya Turner, Leslie Wright (not present) presented a backboard and accessories to the Grangeville Swimming Pool from the Swim Team Board. With the new board, the City now has two boards to use if necessary in water rescue.

Jeff Kutner provided a report to the Council on Ida-Lew and CEDA. CEDA has been looking at their budget and comparing membership fees to their expenses. They are trying to get a business back in Moscow that had moved to Pullman since Moscow didn’t have a building available. On Ida-Lew the State is extending the funding of the economic development specialist for three more years, however a new application must be submitted with an MOU from each supporting entity. The application must be received by the State on May 28th.

Shirley Crane asked to have her temporary construction permit extended by another 180 days. They are working with Baker Trucking since runoff from the Baker property floods their property. They are hoping Baker’s will install a drainage ditch to alleviate the flooding. On motion by Councilwoman Kissinger, second by Councilman Lester to grant a 180 extension to Shirley Crane at 433 North C Street. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 136 calls for service. There were 103 cases written, 36 arrests, 79 citations and 27 written warnings issued. The Police and Animal Control report for April 2004 was accepted on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

Public Works Director Gortsema presented the Water Leak report for April 2004 and reported that the department repaired 11 leaks (36 year to date) and 3 leaking services.

WORKSHOP REPORT: Mayor Vanderwall explained that the Council had met with some developers requesting the possibility of having water and sewer provided to a subdivision southwest of town. The developers will be at the next meeting.

ORDINANCE NO. 770

(Ordinance No. 770 in its entirety on file in the City’s Ordinance File)

An Ordinance of the City of Grangeville modifying Section 8-5-4 of the Grangeville Municipal Code; providing for a clarification of the respective responsibilities of the City and property owners connecting to the City water system; providing authority to the Public Works Superintendent to propose a policy to the City Council for the orderly administration of this ordinance; providing for the repeal of ordinances or parts of ordinances in conflict herewith; providing for the ordinance becoming effective upon its passage, approval, and publication.

Councilwoman DeHaas made a motion, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third reading be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman McDonald - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 770 duly approved and adopted.

ORDINANCE NO. 771

(Ordinance No. 771 in its entirety on file in the City’s Ordinance File)

An Ordinance of the City of Grangeville amending Section 8-5-4(E)(6) and (7) of the Grangeville Municipal Code relating to sewer connection charges; adding new language to said section which defines the respective responsibilities of property owners and the City when new sewer connections or sewer retapping is required; authorizing the Public Works Superintendent of the City of Grangeville to establish a sewer connection policy, for implementation of said Ordinance; providing for the ordinance becoming effective upon its passage, approval, and publication.

Councilwoman DeHaas made a motion, second by Councilwoman Kissinger that the first reading be approved, that the rules be suspended, the second and third reading be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman McDonald - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 771 duly approved and adopted.

RESOLUTION NO. 181

(Resolution No. 181 printed in its entirety on Page 229 in the Resolution Book)

The following resolution was introduced by Councilwoman Kissinger who moved for its adoption. Second by Councilman Lester.

A resolution of the City of Grangeville providing authority for the fees charged by the Grangeville City Library and changing the fees for any used books.

A roll call vote was duly taken with the following results:

Councilman Zehner - Yes
Councilman Lester - Yes
Councilman McDonald - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes

The motion passed. Mayor Vanderwall then declared Resolution No. 181 duly approved and adopted.

BLOCK GRANT: Mayor Vanderwall was notified by phone by the Department of Commerce that the City was awarded a $500,000.00 block grant for the Water Project.

ANIMAL ARK DONATION: Clerk Kennedy reported that the last Animal Ark Contract was signed in 1991. Chief Sedam did some research and provided information to the Council on how many of the cats and dogs went to animal ark in the last three years.

Total Dogs Total Dogs to Total Cats Total Cats to
Picked Up Animal Ark Picked Up Animal Ark
2002 = 72 2002 = 28 2002 = 57 2002 = 40
2003 = 50 2003 = 23 2003 = 49 2003 = 47
2004 = 13 2004 = 8 2004 = 5 2004 = 5

Councilman Walker made a motion, second by Councilman Lester to have Mayor Vanderwall appoint a committee to review and develop a contract within 45 days. Motion carried by a unanimous vote of the Council present. Councilwoman Kissinger would like to see Chief Sedam involved in developing the contract and have Animal Ark review it before it comes back to the Council. Mayor Vanderwall directed the Building and City Property Committee to report back on June 21st.

ASSISTANT FIRE CHIEFS: Mayor Vanderwall stated that the fire department elected Bob Mager 1st Assistant Fire Chief and John Sangster 2nd Assistant Fire Chief. Mayor Vanderwall would like to make that appoint official with the approval of the Council. On motion by Councilman Lester, second by Councilman McDonald to approve the Mayor’s appointment of Bob Mager 1st Assistant Fire Chief and John Sangster 2nd Assistant Fire Chief. Motion carried by a unanimous vote of the Council present.

WINDOWS AND SIDEWALK EXCLUSION: Clerk Kennedy explained that building permits used to not be required for windows; however with the change to the International Codes they are required. She asked the Council if they wanted windows to be treated the same as reside or reroof, which excludes them from sidewalk construction. Councilman Walker feels that the City should encourage owners to upgrade their homes. Councilman Lester feels that windows are maintenance and upkeep items for a home. On motion by Councilman Walker, second by Councilman Lester to have Attorney Albers amend section 8-1-1 to exclude reroof, reside and windows, whether individually or a combination of the three. Motion carried by a unanimous vote of the Council present.

SEWER LINE PROJECT: The sewer line bids were opened on April 28th with bids listed below.

Atlas Sand & Rock $170,029.50
M.L. Albright & Sons $244,961.00
Crea Construction $222,335.00
Debco Construction $199,603.00

Public Works Director Gortsema explained that the amount budgeted would not cover the complete bid amount, however the City wouldn’t be using the $30,000.00 match money budgeted for the Facility Plan, so he would like to use approximately half of that to complete the entire project. On motion by Councilwoman Kissinger, second by Councilman Lester to award the bid to Atlas for $170,029.50 to include all four schedules of the sewer line project. Motion carried by a unanimous vote of the Council present.

Public Works Director Gortsema also informed the Council that with the review of the bid documents, project engineer Cory Baune found a discrepancy in the bid documents submitted by Atlas Sand and Rock, Inc. A $.50 line discrepancy occurred and that although the addendums were acknowledged on the bid documents a copy of the addendums were not included. Councilwoman Kissinger moved, second by Councilman Lester that the bidder is in substantial compliance with bid requirements. Motion carried by a unanimous vote of the Council present.

SPRING CLEAN UP WEEK: On motion by Councilman Zehner, second by Councilman Lester to declare May 24th-28th spring clean up week. Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:50 P.M.

_____________________
Terry Vanderwall - Mayor
ATTEST:

_________________________
Tonya Kennedy – City Clerk

April 19, 2004 Regular Meeting

2004-04-19T19:30:00.000-07:00

The City Council met in regular session on April 19, 2004 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:
Wes Lester
Bruce Walker
James Zehner
Georgia DeHaas
Mike McDonald
Jane Kissinger

City employees present were Public Works Director Gortsema, City Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the April 5th regular meeting were approved as presented by Councilwoman DeHaas second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Public Works Director Gortsema updated the Council on the Water Project. Mayor Vanderwall, Councilman Walker and Public Works Director Gortsema go to Boise on Thursday to do the block grant presentation for the Department of Commerce. Terracon is in Grangeville drilling test holes in the streets to determine the extent and type of rock that may be encountered during the project.

CROSS CONNECTIONS: Councilwoman Kissinger felt that the Council should proceed. Public Works Director Gortsema explained that the plumbing inspector only enforces the code on new construction. It would be the City’s responsibility to make sure the devices are tested. Councilwoman Kissinger moved to have the changes made in the draft ordinance incorporated into final form and have the ordinance presented to the Council. Motion died for lack of a second. Councilman Lester questioned how the City would oversee the project, how long the residences would have to install the device and who will take priority? Public Works Director Gortsema responded that for priority, high hazard would be first, which is usually commercial. Councilwoman DeHaas asked if it’s a future possibility that the City might not be eligible for grants. Gortsema responded that that type of decision hasn’t been made. Mayor Vanderwall thinks it’s a mistake not to proceed. No action was taken.

BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman McDonald. Motion carried by a unanimous vote of the Council present.

Payroll Fund $40,664.40
General Fund $47,720.76
Street Fund $17,372.93
Library Fund $ 3,900.28
Insurance Fund $17,428.00
Recreation Fund $ 2,707.89
Snowhaven Fund $ 5,661.81
Medical Insurance Fund $12,647.56
Water Fund $42,541.15
Sewer Fund $30,588.07
Sanitation Fund $36,349.96

SIDEWALK WAIVER: On motion by Councilwoman DeHaas, second by Councilman Zehner to grant JEM Machine an indefinite sidewalk waiver on their property between the Truck Route and the Airport Road. Motion carried by a unanimous vote of the Council present.

2004-2005 BUDGET HEARING: Clerk Kennedy explained to the Council that they could have the budget hearing at a special meeting on August 30th or the regular meeting of September 7th. On motion by Councilwoman Kissinger, second by Councilman Walker to set the 2004-2005 budget hearing for the September 7th regular meeting. Motion carried by a unanimous vote of the Council present.

POOL/HANDICAP ACCESSIBILITY: Mayor Vanderwall had a request from a citizen that the City purchase an econo-lift to allow disabled persons access to the pool. The equipment is approximately $1200.00 and was not budgeted in the current fiscal year. Councilwoman Kissinger would like Clerk Kennedy to check with other City Pool’s to see if they have similar equipment and how it works. Councilwoman DeHaas felt it could be considered for next budget year.

ANIMAL ARK DONATION: Animal Ark requested the $500.00 budgeted donation from the City. Councilman Walker doesn’t know what the contract states, however he feels all dogs should be vaccinated and those within the City should be licensed when they are placed outside of Animal Ark. It was suggested that maybe Animal Ark could notify the City with the owner name so the City could track and make sure they are licensed. Councilman Walker made a motion, second by Councilman Zehner to give Animal Ark a $500.00 donation and review the contract at a later date. Motion carried by a unanimous vote of the Council present.

WATER AND SEWER POLICY: Public Works Director Gortsema explained that the City has had a policy on connections, however it has never been formally adopted by the Council and he would like to see it adopted. Attorney Albers felt the ordinance should be modified to reflect some of the policy. On motion by Councilman Walker, second by Councilman Lester to direct Attorney Albers to amend the ordinance on service connections. Motion carried by a unanimous vote of the Council present. Councilwoman Kissinger made a motion, second by Councilman Lester to postpone adoption of the water and sewer policy until the ordinance has been adopted. Motion carried by a unanimous vote of the Council present.

SURPLUS: On motion by Councilman Zehner, second by Councilwoman Kissinger to declare the 1983 Ford surplus. Motion carried by a unanimous vote of the Council present.

MAILBOX AND CURBSIDE SIDEWALKS: Public Works Director Gortsema had an inquiry about the legality of placing a decorative 2’x2’ mailbox in a curbside sidewalk. Gortsema feels that a sidewalk should be poured behind the mailbox to ensure a 4’ sidewalk. Councilman Lester feels the City has the same problem with fire hydrants and power poles in the sidewalks. Mayor Vanderwall feels it needs to be addressed since many sidewalks are inaccessible due to obstructions. Councilwoman Kissinger made a motion, second by Councilwoman DeHaas instructing Attorney Albers and Public Works Director Gortsema to draft an ordinance to be added to the sidewalk section of the code, for the Council’s review. Motion carried by a unanimous vote of the Council present.

DONATION CROSS: The cross on the hill is in need of repair. Sno-Drifters is willing to do the work to repair the cross, however they don’t have the funds and are asking for donations. On motion by Councilwoman DeHaas, second by Councilwoman Kissinger to donate $1,000.00 for the repair of the cross. Motion carried by a unanimous vote of the Council present.

RESOLUTION NO. 181 LIBRARY FEES: Councilwoman Kissinger questioned the section of the resolution on reasonable replacement costs and asked that Clerk Kennedy check with Linda to make sure the resolution is worded correctly. The resolution will be reviewed next meeting.

ITEMS TO NOTE: Councilwoman Kissinger informed the Council of the May 11th public hearing on the Camas Prairie Rest Area in Craigmont. Mayor Vanderwall and Councilwoman Kissinger plan to attend.

Chief Sedam reported the department has stepped up enforcement on Main Street and will continue to do so until traffic flow is at a reasonable rate.

The Council was given copies of the minutes from Clearwater RC&D Meeting on March 25, 2004.

The meeting adjourned at 8:35 P.M.

_____________________
Terry Vanderwall - Mayor
ATTEST:

_________________________
Tonya Kennedy – City Clerk

April 5, 2004 Regular Meeting

2004-04-05T19:30:00.000-07:00

The City Council met in regular session on April 5, 2004 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:
Wes Lester
Bruce Walker
James Zehner
Georgia DeHaas

Councilmembers absent:
Mike McDonald
Jane Kissinger

City employees present were Public Works Director Gortsema, City Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the March 15th regular meeting were approved as presented by Councilwoman DeHaas second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

VISITORS SIDEWALK WAIVER: Merl Hamilton couldn’t make the meeting, however the Council reviewed his request for a sidewalk waiver at 210 Hill Street where he is building his pole building. On motion by Councilman Lester, second by Councilman Zehner to approve an indefinite sidewalk waiver at 210 Hill Street for the pole building construction. Motion carried by a unanimous vote of the Council present.

Kathy Parsells was not able to make the meeting, however the Council reviewed her request to locate a portable car cover at 1109 South Hall. According to Public Works Director Gortsema, the cover would be located in the City right a way. It would abut the existing garage and extend 20 feet west. On motion by Councilman Lester, second by Councilman Walker to grant a waiver to allow Kathy Parsells to have a portable car cover at 1109 South Hall and to have Attorney Albers draft an agreement to be recorded. Councilman Zehner questioned the need to have a time limit and he suggested 5 years. The motion was amended to grant the waiver for a time period of 5 years. Motion carried by a unanimous vote of the Council present.

Juanita Tinsman, representing the Grangeville Skatepark Committee was present to review some upcoming projects and to request approval to purchase additional equipment. The Committee has raised approximately $2,500.00 from the sale of See’s Candy, with approximately $650.00 outstanding. The City account has $4,500.00 that can be spent on new equipment which takes into account holding $2,000.00 for maintenance items. Juanita requested permission to order the combo box for $6,440.00. The Committee is also looking at having a Community Rally, holding some fundraisers to continue to raise money for the upkeep of the Skatepark and to possibly have a 1 year celebration this summer. Councilman Lester made a motion, second by Councilman Zehner to authorize the purchase of equipment for the Skatepark. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Public Works Director Gortsema presented the Water Leak report for March 2004 and reported that the department repaired 11 leaks (25 year to date) and 2 leaking services.

Chief of Police Sedam summarized the monthly report, reporting that the department responded to 163 calls for service. There were 120 cases written, 40 arrests, 82 citations and 21 written warnings issued. The Police and Animal Control report for March 2004 was accepted on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present. Chief Sedam reported that he had all of his officers but one attended a hazmat class. Officer Hewson started POST on Monday and should graduate around June 14th.

The Library Board minutes of March 25, 2004 were accepted on motion by Councilman Walker, second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.

CROSS CONNECTIONS: Public Works Director Gortsema gave the Council additional information to consider if the cross connection ordinance is adopted. Copies of a press release, brochures and other samples were given to the Council. Mayor Vanderwall stated that the cross connection ordinance would be discussed at the next meeting when a full council is present.

HERITAGE SQUARE STRIPING: Public Works Director Gortsema asked the Council whether Heritage Square should be striped. Councilwoman Kissinger had responded earlier to Gortsema and stated she didn’t feel the lot should be striped. Councilman Zehner agreed. Councilmen Walker and Lester and Councilwoman DeHaas feel that the issue should be whether the City wants the parking utilized. If so, then the lot needs to be striped. Mayor Vanderwall doesn’t want the lot striped. After discussion, it was decided that the lot should not be striped.

SEASONAL PARK HELP: Public Works Director Gortsema asked for approval to hire seasonal parks help, at least 18 years of age during the summer for approximately four months. Gortsema hopes to keep 3 men on water leaks during the summer which leaves the parks department short a person. On motion by Councilman Walker, second by Councilwoman DeHaas to allow Gortsema to hire seasonal help for parks. Motion carried by a unanimous vote of the Council present.

CABLE TELEVISION FRANCHISE: On motion by Councilman Lester, second by Councilman Zehner to approve the transfer of the Cable Television Franchise from USA Media Group to Cequel III Communications and authorize the Mayor and City Clerk to sign the authorization. Motion carried by a unanimous vote of the Council present. (Resolution #180)

SEWER LINE PROJECT: According to Public Works Director Gortsema, the construction plans have been approved by DEQ and the City is ready to call for bids. The pre-bid walk through would be on April 20th, with the bid opening April 28th. Gortsema hopes to have a recommendation at the first meeting in May. He is bidding the project in four separate bids in case the amount is higher than the amount budgeted. If that is the case, the City can choose which bids to accept and then proceed with the project. On motion by Councilman Walker, second by Councilman Lester to call for sewer project bids. Motion carried by a unanimous vote of the Council present.

301 E NORTH 6TH STREET: Councilman Zehner had a citizen complaint about the clutter on the property at 301 E North 6th Street, owned by Albert Ruzicka. Attorney Albers explained the two choices the City could take to remedy the situation. The City could treat it as a criminal matter and have the Chief give him a notice to clean up or the Chief could give formal notice to clean up and if he doesn’t then have him charged as a criminal. The Chief would take pictures and then Mr. Ruzicka would have a timeframe in which to clean up.

Councilman Zehner made a motion, second by Councilman Lester to have a letter sent by the Police to start the process. Motion carried by a unanimous vote of the Council present.

CHAMBER OF COMMERCE: The Chamber of Commerce sent a letter requesting a donation from the City in the amount of $3,500.00. The City budgeted $3,000.00 for the Chamber during the budget process. On motion by Councilwoman DeHaas, second by Councilman Zehner to disperse $3,000.00 to the Chamber of Commerce. Motion carried by a unanimous vote of the Council present.

FISCHER APPEAL: According to Attorney Albers, Melinda Fischer signed the agreement that Albers drafted and it has been recorded. Albers has received notification from the Supreme Court that the appeal was dismissed.

Mayor Vanderwall stated that he thought traffic was moving too fast in town, especially on Main Street.

EXECUTIVE SESSION: On motion by Councilman Zehner, second by Councilman Lester to go into Executive Session according to Section 67-2345(c). A roll call vote was duly taken with the following results:

Councilwoman DeHaas - Yes
Councilman Walker - Yes
Councilman Lester - Yes
Councilman Zehner - Yes

Motion passed.

A motion was made by Councilman Lester, second by Councilman Zehner to come out of Executive Session. A roll call vote was duly taken with the following results:

Councilwoman DeHaas - Yes
Councilman Walker - Yes
Councilman Lester - Yes
Councilman Zehner - Yes

Motion passed.

On motion by Councilman Walker, second by Councilman Lester to try to negotiate an easement with Kevin Tomlinson and Mike Countryman for the water project. Councilman Zehner announced he had a conflict of interest and would abstain from voting since he is related to Tomlinsons. Motion passed. Zehner abstained.

The meeting adjourned at 8:40 P.M.

_____________________
Terry Vanderwall - Mayor
ATTEST:

_________________________
Tonya Kennedy – City Clerk

March 15, 2004 Regular Meeting

2004-03-15T19:30:00.000-08:00

The City Council met in regular session on March 15, 2004 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:
Mike McDonald
Wes Lester
Bruce Walker
James Zehner
Jane Kissinger
Georgia DeHaas

City employees present were Water Superintendent Curtiss, City Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the March 1st regular meeting were approved as presented by Councilwoman Kissinger second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.

VISITORS SIDEWALK WAIVER: Tony Sabatino explained that he is building an addition at 514 North B Street. He plans to put sidewalks in on B Street but would like to request a waiver on 5th Street. On motion by Councilman Walker, second by Councilman Lester to approve an indefinite sidewalk waiver on 5th Street for Tony Sabatino. Motion carried by a unanimous vote of the Council present.

FIRE DEPARTMENT AND MUTUAL AID AGREEMENT WITH COTTONWOOD: Fire Chief Williams has been in contact with Cottonwood Fire Chief Behler over the years about a possible mutual aid agreement. Chief Williams feels that the agreement is nice and could help to promote community good will. If the City is in favor, he would recommend sending only 1 vehicle and at the most 4 firefighters, depending if we have enough firefighters available that day. Chief Williams gave Attorney Albers a copy of the generic agreement he had brought with him. On motion by Councilwoman Kissinger, second by Councilman Walker to have Attorney Albers draw up an agreement for the City’s review. Motion carried by a unanimous vote of the Council present.

Chief Williams also gave a brief fire report for 2003, stating the department had 34 responses and only 10 within the City limits.

LARRY DASENBROCK: Mr. Dasenbrock was present to let the Council know that he was running for County Sheriff again and to thank the City for their cooperation during his current term.

COMMITTEE REPORTS: The Snowhaven Minutes of March 3, 2004 were accepted on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present. Snowhaven’s last day was March 14, 2004.

WATER DEPOSITS: Councilwoman DeHaas and Councilman Zehner felt the deposit should be left alone. Councilman Walker stated that when you compare the average write offs of $1,200.00 to the amount the City bills, the write offs are very small. He feels the City staff should be complimented. MaryAnn Davidson explained that although she is concerned about her tenants she doesn’t want the City to lose money.

P & Z AND THE AREA OF IMPACT: Last March, the City wrote the County a letter asking them to consider allowing people that own property (instead of residing) in the Area of Impact to serve on P & Z as the area of impact representative. When Attorney Albers discussed this with Attorney Wright, Attorney Wright didn’t feel this was an option. Councilman Walker feels that another letter should be sent to the County as a final notice. Councilwoman Kissinger feels the City might get a better response by attending a Commission meeting and being listed on the agenda. A motion was made by Councilman Walker, second by Councilman Lester to have Attorney Albers send a letter to the Commissioners and letting them know the City would attend a meeting if they would like the City to. Motion carried by a unanimous vote of the Council present.

BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman McDonald, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

Payroll Fund $42,242.44
General Fund $46,448.25
Street Fund $23,008.49
Library Fund $ 3,473.81
Recreation Fund $ 2,464.43
Snowhaven Fund $13,785.90
Medical Insurance Fund $11,700.98
Water Fund $22,113.92
Sewer Fund $21,478.22
Sanitation Fund $31,542.91

SIDEWALK AT 608 W. NORTH 2ND DAVE STEWART: Dave Stewart received a letter from Clerk Kennedy letting him know that he had to put sidewalks in on North 2nd Street to where it connects with A Street. Mr. Stewart questioned the letter since he did install a sidewalk on North 2nd, just not all the way to the corner and that they City had originally told him he didn’t need to go to the corner. Councilman Lester feels the sidewalk on North 2nd needs to be completed and the small section on North A needs to be fixed. Councilman Walker doesn’t feel that the City has the burden to pay for the entire amount to have the sidewalk installed on North 2nd Street. He feels that the City could furnish the materials for the new sidewalk on North 2nd Street and Mr. Stewart should replace the sidewalk on A Street since it is in disrepair. Councilman Lester feels that he should have to repair and not replace the sidewalk on A Street since there are other areas in town that are much worse. Councilman Walker made a motion, second by Councilman Lester that Mr. Stewart provide the labor on the sidewalk on North 2nd Street and the City will pay for materials (cement and rebar). The sidewalk would need to connect with the existing sidewalk on A Street and a handicap access would be placed on North 2nd Street. Councilman Zehner was opposed to the City spending money on the sidewalk. Councilman Lester didn’t feel that the handicap access could be made to work correctly. A roll call vote was taken with the following results:

Councilwoman DeHaas - No
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman McDonald - Yes
Councilman Lester - No
Councilman Zehner - No

Mayor Vanderwall broke the tie, voting No.

Councilman Walker made a motion, second by Councilman Lester that Mr. Stewart provide the labor to install the sidewalk on North 2nd Street, the City would pay for materials (cement and rebar), and the sidewalk would need to connect with the existing sidewalk on A Street. Motion passed, Councilman Zehner voting No.

FIRE CHIEF RESIGNATION: Mayor Vanderwall read the resignation submitted by Fire Chief Dave Williams. Mayor Vanderwall thanked Dave Williams for his 24 years of service. On motion by Councilman Lester, second by Councilman Zehner to accept the resignation of Dave Williams as fire chief, effective March 31, 2004 and to accept the recommendation of Dan Tackett as the new fire chief. Motion carried by a unanimous vote of the Council present.

CROSS CONNECTION WORKSHOP: A cross connection workshop was scheduled for March 22, 2004 at 7:00 P.M.

SURPLUS: On motion by Councilman Lester, second by Councilwoman Kissinger to declare the Animal Control pickup surplus. Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:35 P.M.
_____________________
Terry Vanderwall - Mayor
ATTEST:

_________________________
Tonya Kennedy – City Clerk

March 1, 2004 Regular Meeting

2004-03-01T19:30:00.000-08:00

The City Council met in regular session on March 1, 2004 at 7:30 P.M. in the Council Chambers of City Hall.

President Walker presided.

Councilmembers present:
Mike McDonald
Wes Lester
James Zehner
Jane Kissinger
Georgia DeHaas

Mayor Vanderwall absent.

City employees present were Public Works Director Gortsema, City Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the February 17th regular meeting were approved as presented by Councilman Lester second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

VISITORS: Holly Cotton, explained that last year the City participated in Arbor Day with the Idaho County Soil and Water Conservation District and planted 5 trees at the Elementary-Middle School. She asked if the Council would be interested in setting a date for Arbor Day and applying for the $150.00 Arbor Day Grant. On motion by Councilwoman DeHaas, second by Councilman Zehner to declare April 30th as Arbor Day for the City of Grangeville. Motion carried by a unanimous vote of the Council present. Councilwoman Kissinger made a motion, second by Councilman Lester to apply for a $150.00 Arbor Day Grant. Motion carried by a unanimous vote of the Council present. President Walker then read and signed the Arbor Day Proclamation.

Shaun Maxey reported that Ida-Lew presented Small Business Workshops in Kooskia and Grangeville for business interested in the development of a new product. Mr. Maxey also gave the Council copies of Senate Bill #1384 which could affect the rail line between Cottonwood and Grangeville. After he learns more about the bill, he will give an update to the Council.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 157 calls for service. There were 124 cases written, 43 arrests, 75 citations and 14 written warnings issued. The Police and Animal Control report for February 2004 was accepted on motion by Councilman Lester, second by Councilman McDonald. Motion carried by a unanimous vote of the Council present.

Public Works Director Gortsema presented the Water Leak report for February 2004 and reported that the department repaired 12 leaks (14 year to date). Councilwoman Kissinger made a motion, second by Councilman Lester to accept the February 2004 Water Leak Report. Motion carried by a unanimous vote of the Council present.

Councilman Lester explained that the Sidewalk Committee met and looked at the sidewalks and reviewed the Sidewalk Status Report. The Council reviewed the list of recommendations as submitted by the Sidewalk Committee and shown below.

Dave Stewart (608 W. North 2nd ): Must install a sidewalk on W. North 2nd and fix a section
of the sidewalk on A Street by 10/1/04.

Sharon Horne (423 North A): Must install a sidewalk on A Street by 10/1/04. A
waiver was granted on 4th Street until the property at 506
W. North 4th is developed.

Rose Mangini (418 E. North 4th): A waiver was granted on E. North 4th Street until the
street is improved.

Cliff McLean (403 North State): A waiver was granted on E. North 3rd Street until the
street is improved.

Billy Wikoff (315 North State): A waiver was granted on E. North 3rd Street until the
street is improved.

Andy Hairston (512 North State): Must install a sidewalk on 5th Street by 10/1/04.

Butch Walker (916 South C): Must install sidewalks or request a waiver by 10/1/04.

Jennifer Kinnick (302 North Idaho): Must repair the sidewalk on Idaho by 6/1/04.

Frank Moody (506 W. North 4th): Must remove the shrubs from the City right of way by
6/1/04.

On motion by Councilman Lester, second by Councilwoman Kissinger to accept the Sidewalk Committee’s recommendation to send letters to those on the list. Motion carried by a unanimous vote of the Council present.

B & B BARGAIN SIDEWALK: President Walker explained that Mr. Perry had previously asked Mayor Vanderwall to have until the end of February to clear his sidewalk. He wanted to be able to clear 6 feet of his sidewalk but use the remaining 3 feet to display items. President Walker stated what has been cleaned up is a vast improvement. Councilman Lester agrees with President Walker but feels the sidewalk needs to be cleared completely. If Mr. Perry wants to use the sidewalk during the day but has it cleared every night then he’s ok with that. On motion by Councilman Lester, second by Councilwoman DeHaas to send B & B Bargain a letter to have the sidewalk completely cleared by March 15th. As allowed by ordinance he can put out limited items during the day, but they must be removed at night. Motion carried by a unanimous vote of the Council present. President Walker directed Attorney Albers to write the letter.

P & Z: There is a P & Z training in Post Falls on March 13th from 9am – 3pm that Hunter Edwards, Paul Eimers and Wilmer Seaver would like to attend even though there was no travel budgeted for P & Z. Councilwoman DeHaas felt that the P & Z members should be encouraged to attend, and that the City should pay registrations and meals for three people, one transportation and no lodging. The Council was in agreement. On motion by Councilwoman DeHaas, second by Councilman Zehner to authorize three P & Z members to attend the training in Post Falls, with the City paying the registration and meals for three people and mileage for one. Motion carried by a unanimous vote of the Council present.

WATER DEPOSITS: Mary Ann Davidson asked if the City is looking at raising commercial or residential water deposits. She objects because the deposit was just raised and it’s a significant amount for a renter to come up with. She feels the City should look at the collection procedures and also wants to know if the majority of the accounts that are written off are renters or owners. President Walker would like to see the commercial deposit increased. Councilwoman DeHaas said as a landlord, she’d like to see the $100.00 deposit remain the same. Councilman Lester pointed out that through research from Clerk Kennedy, most Cities that responded have the landlord be responsible for the bill and not the renter. Clerk Kennedy looked at write offs for 2001 (12 rent, 4 own) and 2002 (17 rent, 2 own) and the majority were renters. Clerk Kennedy will take a look at the collection procedures to determine if the timeline could be shortened on collections.

SCOTT STREET PROPERTY: The property previously owned by Charlie Quick at 1325 Scott Street is now in Fannie Mae’s possession. Attorney Albers explained that the building on the property is in the Monroe Street Right of Way (Monroe Street has not been developed). A solution to the problem, is to have Fannie Mae petition to vacate 5’ to the North and South (total of 10’) of Monroe Street, reducing the right of way to 50’. Adjoining property owners would then receive 5’ of land along the undeveloped Monroe Street. Fannie Mae would be responsible for the actual costs of publication and certified mailings and the City would do the legal work involved. Fannie Mae would then need to agree to have the property remain with one owner. On motion by Councilman Lester, second by Councilman McDonald to have Attorney Albers and Public Works Director Gortsema make an offer to Fannie Mae that the City would do all the legal work as long as they paid the actual costs and signed an agreement upfront that allowed the Council to exercise their right to vote based upon the outcome of the public hearing. Motion carried by a unanimous vote of the Council present.

BLOCK GRANT APPLICATION STATUS: Walter Steed is preparing the addendum to the Block Grant Application and in the meantime a conference call was held with the Department of Commerce, Entranco, Mr. Steed and representatives from the City. Public Works Director Gortsema explained that the Department of Commerce has concerns and is asking questions that are not normally asked until after the application is approved. The City is working towards answering those questions and submitting the addendum. It is fortunate that Mr. Steed is on the City’s staff and was prepared during the conference call to answer the questions from Commerce.

The Department of Commerce gave the City a couple suggestions, one of which is to withdraw the application and re-submit it in the next year after the majority of the bond project is completed. The City decided to proceed with the grant in the current year and is providing the requested information.

EXECUTIVE SESSION: On motion by Councilman McDonald, second by Councilman Zehner to go into Executive Session according to Section 67-2345 (f). A roll call vote was duly taken with the following results:

Councilman Zehner - Yes
Councilman Lester - Yes
Councilman McDonald - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes

Motion passed.

A motion was made by Councilwoman Kissinger, second by Councilman Lester to come out of Executive Session. A roll call vote was duly taken with the following results:

Councilman Zehner - Yes
Councilman Lester - Yes
Councilman McDonald - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes

Motion passed.

On motion by Councilman Lester, second by Councilman Zehner to approve granting the conditional use for Melinda Fischer for housing 12 dogs in accordance with the Agreement Granting Conditional Use as prepared by Attorney Albers. Motion carried. Councilman McDonald voting No.

Attorney Albers explained that last meeting he was authorized to visit with Attorney Linda Pall. According to the agreement, Ms. Fischer can’t keep dogs in any way that may cause a nuisance. The appeal will be dropped with the signing of the agreement. Councilwoman Kissinger noted that if the dogs create a nuisance, then the Council can correct the problem as defined in Idaho State Law.

ITEMS TO NOTE: The Council received a copy of the items listed below for their review.

Walco Tonnage Reports: October 2003 – December 2003
Clearwater RC&D Minutes – January 22, 2004
North Central Idaho Jurisdictional Alliance Minutes – January 22, 2004

The meeting adjourned at 9:15 P.M.
_____________________
Bruce Walker - President
ATTEST:

_________________________
Tonya Kennedy – City Clerk

February 17, 2004 Regular Meeting

2004-02-17T19:30:00.000-08:00

The City Council met in regular session on February 17, 2004 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided.

Councilmembers present:
Bruce Walker
Mike McDonald
Wes Lester
James Zehner

Councilmembers absent:
Jane Kissinger
Georgia DeHaas

City employees present were Public Works Director Gortsema, City Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the February 2nd regular meeting were approved as presented by Councilman Lester second by Councilman McDonald. Motion carried by a unanimous vote of the Council present.

VISITORS: Juanita Tinsman, co-chairperson for the Skatepark Committee attended the meeting to inform the Council of the goals of the Committee for this year. Some of the new equipment has bubbles; however Ryan Neptune will replace it as soon as the weather is fair. The Committee is fundraising currently with Sees Candy and hopes to bring in approximately $1600.00. The youth are also volunteering time at events for the Merchants Committee. The Committee hopes to proceed with Phase III which is to purchase a Combo Box for approximately $6300.00. They hope to be able to place an order in mid March so the equipment is installed before school gets out for the summer. The Committee plans to leave $2000.00 in the skatepark account for maintenance and use the donations and other fundraisers to pay for the equipment. The Committee also hopes to have a one year celebration in July.

NATIONAL GUARD: The National Guard did a presentation on upcoming activities to Grangeville. The 116th Engineer Battalion deploys to Grangeville to train in Stability Operation and Support Operation. April 26th-29th approximately 100 people will be in Grangeville staying in hotels. Then April 29th-May 2nd approximately 450 people will be receiving training with 100 people remaining for cleanup May 2nd – May 4th. The National Guard asked for permission to use the Rodeo Grounds, Meadow Street and the Archery Range from April 29th – May 2nd. On motion by Councilman Walker, second by Councilman McDonald to approve the use of the Rodeo Grounds, Meadow Street and the Archery Range from April 29th – May 2nd for National Guard training. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 130 calls for service. There were 106 cases written, 29 arrests, 74 citations and 14 written warnings issued. The Police and Animal Control report for January 2004 was accepted on motion by Councilman McDonald, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

The Snowhaven minutes were accepted on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present. Councilman McDonald invited those that would like to attend, to a Public Meeting at the Elks on February 18th for input on how to fund the tubing hill.

B & B BARGAIN SIDEWALK: When talking to Mayor Vanderwall, Mr. Perry asked to have until the end of the month to clear his sidewalk. He would like to be able to clear 6 feet of his sidewalk but use the remaining 3 feet to display items. Councilman Walker thought the City should wait for the next meeting since he asked to be given until the end of the month. He doesn’t know what the City is getting into with everyone else, if the City allows Mr. Perry to keep items out 24 hours a day. Councilman Lester feels that Mr. Perry could put items out during the day, but that they should be taken in at night. If he wants to leave items out all of the time, then a formal decision needs to be made by the Council. Attorney Albers stated that decision would then result in an agreement similar to a temporary fence agreement. Councilman Lester also asked Attorney Albers if the City allowed him to leave things out and then something fell over and hurt someone, would the City be liable. Attorney Albers felt if that situation happened, the City would probably be sued along with Mr. Perry.

LETTER OF RECOMMENDATION: Public Works Director Gortsema looked at a copy of the grant application submitted by Idaho County Soil & Water Conservation District. The City had previously agreed to submit a letter of support. After reading the application, Gortsema explained to the Council that it refers to salmonid spawning in Threemile Creek. If the City writes a letter of support, he would recommend that the City take exception to the remark on salmonid spawning and attach a copy of the study the City had completed. On motion by Councilman McDonald, second by Councilman Walker, to direct Gortsema to draft a support letter, taking exception to the paragraph that refers to salmonid spawning. Motion carried by a unanimous vote of the Council present.

BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

Payroll Fund $56,183.68
General Fund $45,193.39
Street Fund $32,432.61
Library Fund $ 3,946.26
Recreation Fund $ 635.94
Snowhaven Fund $12,344.69
Medical Insurance Fund $12,051.26
Water Fund $45,663.27
Sewer Fund $21,967.63
Sanitation Fund $34,212.52
LID#3 $55,800.00

SNOWHAVEN TREE HEALTH HARVEST: Councilman McDonald informed the Council that some of the trees at Snowhaven need to be removed due to mistletoe, dead tops or just being in the way. It is estimated approximately two truckloads would be harvested. The trees will be marked and then the board will proceed.

RESOLUTION NO. 179

(Resolution No. 179 printed in its entirety on Page 225 in the Resolution Book)

The following resolution was introduced by Councilman Walker who moved for its adoption. Second by Councilman Lester.

The City Council of the City of Grangeville hereby resolves: Residential Anti-Displacement and Relocation Assistance Plan (Under Section 104(d) of the Housing and Community Development Act of 1974, as amended).

A roll call vote was duly taken with the following results:

Councilman Walker - Yes
Councilman McDonald - Yes
Councilman Lester - Yes
Councilman Zehner - Yes

The motion passed. Mayor Vanderwall then declared Resolution No. 179 duly approved and adopted.

WATER DEPOSITS: Since the water rates have increased $15.00 per month, Clerk Kennedy provided information to the Council on the possibility of increasing the water deposit required for renters. Attorney Albers reported that in Kamiah the landlord receives and is responsible for the bill. Clerk Kennedy was asked to contact Kamiah to receive more information on their process. During discussion, it was stated that increasing the deposit to $150.00 would be very hard on renters.

ORDINANCE NO. 767

(Ordinance No. 767 in its entirety on file in the City’s Ordinance File)

An Ordinance of the City of Grangeville providing for the amendment of Section 10-3-3 of the municipal code of the City of Grangeville to provide clarification that said section was intended
to relate to aerials and antennas affixed to the tops of buildings within the City; providing for the repeal of Ordinances or parts of Ordinances in conflict herewith; providing for the Ordinance becoming effective upon its passage, approval and publication.

Councilman Lester made a motion, second by Councilman McDonald that the first reading be approved, the rules be suspended, the second and third reading be waived and the Ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilman Zehner - Yes
Councilman Lester - Yes
Councilman McDonald - Yes
Councilman Walker - Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 767 duly approved and adopted.

When Clerk Kennedy has the ordinance codified, a letter of explanation should be sent to Sterling explaining it should be referred to as aerials and antennas and not building height.

ORDINANCE NO. 768

(Ordinance No. 768 in its entirety on file in the City’s Ordinance File)

An Ordinance providing for the amendment of Section 10-4A-4-D(1)(a); providing for a change in the number of square feet allowed in a detached residential storage building; providing a change from the measurement scheme from interior floor area to exterior square footage; providing for the retention of the balance of Section 10-4A-4; providing for the repeal of Ordinances or parts of Ordinances in conflict herewith; providing for the Ordinance becoming effective upon its passage, approval and publication.

Councilman McDonald made a motion, second by Councilman Lester that the first reading be approved and the Ordinance pass to the second reading. A roll call vote was duly taken with the following results:

Councilman Zehner - Yes
Councilman Lester - Yes
Councilman McDonald - Yes
Councilman Walker - Yes

The motion passed.

Councilman Lester made a motion, second by Councilman Zehner that the rules be suspended, the second and third reading be waived and the Ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilman Zehner - Yes
Councilman Lester - Yes
Councilman McDonald - Yes
Councilman Walker - Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 768 duly approved and adopted.

ORDINANCE NO. 769

(Ordinance No. 769 in its entirety on file in the City’s Ordinance File)

An Ordinance amending Section 10-4A-3 of the Grangeville Municipal code by adding a provision relating to the maximum height of commercial buildings; providing the remainder of the building height provision to remain in tact within residence Zones A and B; and providing no height limitations in the Industrial zone; providing for the Ordinance becoming effective upon its passage, approval and publication.

Councilman McDonald made a motion, second by Councilman Lester that the first reading be approved and the Ordinance pass to the second reading. A roll call vote was duly taken with the following results:

Councilman Walker - Yes
Councilman McDonald - Yes
Councilman Lester - Yes
Councilman Zehner - Yes

Councilman Lester made a motion, second by Councilman Zehner that the rules be suspended, the second and third reading be waived and the Ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilman Walker - Yes
Councilman McDonald - Yes
Councilman Lester - Yes
Councilman Zehner - Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 769 duly approved and adopted.

RESOLUTION NO. 178

(Resolution No. 178 printed in its entirety on Page 224 in the Resolution Book)

The following resolution was introduced by Councilman Walker who moved for its adoption. Second by Councilman Lester.

A Resolution of the City of Grangeville providing for an increase in certain Snowhaven fees.

A roll call vote was duly taken with the following results:

Councilman Zehner - Yes
Councilman Lester - Yes
Councilman McDonald - Yes
Councilman Walker - Yes

The motion passed. Mayor Vanderwall then declared Resolution No. 178 duly approved and adopted.

JERRY CERQUETTINI: Public Works Director Gortsema informed the Council that Sam Manifold had resigned with his last day February 27th. Gortsema would like to recommend hiring Jerry Cerquettini. Jerry worked for the City in 1996 and 1997 before moving to California to work in the family business. He was a good employee and he’s essentially trained. Councilman Walker made a motion, second by Councilman Lester to accept the recommendation to hire Jerry Cerquettini. Motion carried by a unanimous vote of the Council present.

Mayor Vanderwall asked that a letter be sent to Sam Manifold wishing him well.

EXECUTIVE SESSION: On motion by Councilman Walker, second by Councilman Lester to go into Executive Session according to Section 67-2345(f). A roll call vote was duly taken with the following results:

Councilman Zehner - Yes
Councilman Lester - Yes
Councilman McDonald - Yes
Councilman Walker - Yes

Motion passed.

A motion was made by Councilman McDonald, second by Councilman Walker to come out of Executive Session. A roll call vote was duly taken with the following results:

Councilman Zehner - Yes
Councilman Lester - Yes
Councilman McDonald - Yes
Councilman Walker - Yes

Motion passed.

Councilman Walker made a motion, second by Councilman McDonald to allow Attorney Albers to negotiate on the City’s behalf on the Melinda Fischer Case. Motion carried by a unanimous vote of the Council present.

On motion by Councilman Walker, second by Councilman Lester to have Chief Sedam file a small claims suit against Monte Matthews for a prorated portion of the signed contract, based on the time served as determined by Chief Sedam. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: A draft of the Cross Connection Ordinance was given to the Council to review and return comments to Public Works Director Gortsema.

The meeting adjourned at 9:35 P.M.
_____________________
Terry Vanderwall - Mayor
ATTEST:

_________________________
Tonya Kennedy – City Clerk

February 2, 2004 Regular Meeting

2004-02-02T19:30:00.000-08:00

The City Council met in regular session on February 2, 2004 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided.

Councilmembers present:
Bruce Walker
Jane Kissinger
Mike McDonald
Wes Lester
Georgia DeHaas
James Zehner

City employees present were Public Works Director Gortsema and Clerk Kennedy.

The meeting was called to order and the minutes of the January 20th regular meeting were approved as corrected by Councilwoman Kissinger second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING: At this time a public hearing was held to allow comment on the proposed lesson fee increase at Snowhaven. With no public comment, the hearing was declared closed. A resolution to adopt the new fees will be prepared for the next regular meeting.

VISITORS: Paula Ewald presented the Council with the updated GEM Team plan highlighting two areas of the strategic plan as telecommunications and open communication by updating the Council quarterly on the GEM Teams efforts. The Council is invited to attend any GEM Team meetings. These meetings are held the 2nd Tuesday of the month at Brodocks at 7:00 A.M.

Scott Wasem and Holly Cotton presented the Council with a copy of the 319 Grant application on Butcher Creek and Three Mile Creek Watershed that the Idaho County Soil & Water Conservation District submitted. Even though they’ve submitted the application, they would like the City to consider submitting a letter of support. On motion by Councilwoman Kissinger, second by Councilwoman DeHaas that the City support the grant effort and have the Mayor write a letter of support for the Idaho County Soil & Water Conservation District. Motion carried by a unanimous vote of the Council present.

Jeff Kutner reported to the Council on CEDA and Ida-Lew. The CEDA meeting mainly consisted of the audit report, which shows a $38,000.00 operating loss due to administering grant programs, most of which are the Bicentennial contracts. Ida-Lew is still working on a couple projects that may affect the railroad between Grangeville and Cottonwood.

COMMITTEE REPORTS: Councilwoman Kissinger stated that the board is working on an Emergency Closure Policy that will be presented to the City Council. This policy would be for late closure nights when the weather is bad and no one is coming into the Library. Mayor Vanderwall stated that City Hall remains open to the public even if no one drops in. On motion by Councilwoman Kissinger, second by Councilman McDonald to accept the Library Board Minutes of January 22, 2004. Motion carried by a unanimous vote of the Council present.

Public Works Director Gortsema presented the Water Leak report for January 2004 and reported that the department repaired 2 leaks (2 year to date).

BUILDING HEIGHT REQUIREMENTS: The Building and City Property Committee talked to the Fire Marshall who explained that any commercial building over 30 feet must have a sprinkler system installed. For this reason, the committee didn’t feel they could have a height restriction based upon fire codes. The building inspector explained how buildings are measured (as explained in the International Building Code), therefore the committee doesn’t recommend making any additions to City Code on how to measure. Councilman Lester made some calls to Moscow and Lewiston and although the height requirements in Lewiston vary between 35’and 65’, Moscow has a 40’ maximum for commercial buildings. The committee recommends a 40’ height maximum for commercial buildings. Councilman Walker made a motion, second by Councilman Lester to have Attorney Albers draft an ordinance to have a 40 foot maximum building height in the commercial zone. Motion carried by a unanimous vote of the Council present.

ENTRANCO CONTRACT FOR WATER BOND PROJECT: Public Works Director Gortsema explained that that scope and fees are included in the contract with the amount listed at $394,663.94. On motion by Councilwoman Kissinger, second by Councilman Lester to authorize the Mayor to sign the contract for the water bond project with Entranco. Motion carried by a unanimous vote of the Council present.

ENTRANCO CONTRACT FOR WATER GRANT PROJECT: Public Works Director Gortsema explained that that scope and fees are included in the contract with the amount listed at $82,487.38. On motion by Councilman Lester, second by Councilman Zehner to authorize the Mayor to sign the contract for the water grant project with Entranco. Motion carried by a unanimous vote of the Council present.

LIQUOR LICENSE FOR THE ELKS: On motion by Councilman Lester, second by Councilwoman Kissinger to approve the application submitted by BPOE #1825 Inc. d/b/a Grangeville Elks Lodge #1825 for a beer and liquor license pending State approval. Motion carried by a unanimous vote of the Council present.

RFP FOR WASTEWATER TREATMENT PLANT FACILITY PLAN: Public Works Director Gortsema talked to Kevin Gardes and he recommends waiting to make a decision until we see how high DEQ ranks the City on the application for a 50% grant for our TMDL planning study.

MEETING CHANGE: A motion was made by Councilman Lester, second by Councilman Zehner to change the February 16th meeting to Tuesday, February 17th due to President’s Day. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: Clerk Kennedy reported that the auditors finished up without any problems. Jo also talked to Mayor Vanderwall and told him everything was in good order.

Public Works Director Gortsema gave the Council a handout on CMOM Regulations and let them know he would be attending training in the future.

Discussion ensued on the plumbing code and the question was asked whether the new plumbing inspector would enforce the code for a back water valve. Public Works Director Gortsema will draft a letter to the inspector asking him to inspect and enforce the code.

The meeting adjourned at 8:30 P.M.
_____________________
Terry Vanderwall - Mayor
ATTEST:

_________________________
Tonya Kennedy – City Clerk

January 20, 2004 Regular Meeting

2004-01-20T19:30:00.000-08:00

The City Council met in regular session on January 20, 2004 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided.

Councilmembers present:
Bruce Walker
Jane Kissinger
Mike McDonald
Wes Lester
Georgia DeHaas
James Zehner

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the January 5th regular meeting were approved as presented by Councilwoman Kissinger second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.

NEW POLICE OFFICER: Chief Sedam introduced Brian Hewson as the newest City Police Officer, stating he feels that Brian will be a fine asset to the department. Mayor Vanderwall welcomed Brian as a new staff member.

COMMITTEE REPORTS: On motion by Councilwoman Kissinger, second by Councilman McDonald to approve the Planning and Zoning Minutes of January 6, 2004 and January 9, 2004 as presented. Motion carried by a unanimous vote of the Council present.

BENTLEY TEMPORARY VARIANCE: Councilman Walker made a motion, second by Councilman Lester to grant Mr. Bentley a five year temporary variance to allow a singlewide in the Area of Impact in Zone A. Motion carried by a unanimous vote of the Council present. Councilman Walker felt that when Mr. Bentley moved the home to the property he wasn’t aware of the ordinance and had been there about two months before anyone said anything to him. He talked to the County and was poorly informed about the procedure that should have been followed. The sewer pond was expanded and he had contacted the health inspector on the pond. Mr. Bentley has had costs associated with moving the home and a business here and he probably has a five year business plan. At the end of the five years, he can make his decision, possibly based on how his business is operating. At that point he can decide to remove or replace the singlewide. Mr. Bentley has followed all the rules and procedures as requested by the City.

The Snowhaven Minutes from January 7, 2004 were approved on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present. Councilman McDonald advised the Council that Snowhaven is in the process of accepting credit cards through Sterling Savings Bank with the equipment on a seasonal rate.

SIDEWALK UPDATE: Councilman Lester explained that the sidewalk list has been updated by City Hall into an easier format for review. After the snow melts, he will proceed to review the list.

WATER PROJECT: Public Works Director Gortsema explained that Walter Steed met with the Department of Commerce and they are questioning whether a transmission main is really any different than a distribution line. The Department of Commerce is disappointed that the tank was removed since it was a nice package project and they are also concerned that one contractor could be working on a transmission main and another contractor could be working a block away on a distribution line and get paid less. They don’t want any complaints filed. Entranco provided additional information to Walter about how they are different so he can talk to the Department of Commerce and explain. At this point Walter has everything he needs and will wait to see if the City makes the short list which will be decided January 21st.

CROSSWALK ISSUE: Attorney Albers talked to Judge Griffin and he felt you could sue the State in small claims. If the Council chose to proceed, he would meet with Public Works Director Gortsema to complete the small claims form. Councilman Walker felt that the City is correct in asking the State for payment, however he also felt the State could make the City’s life more difficult. Councilwoman Kissinger agreed that it is probably not work pursuing. On motion by Councilman Lester, second by Councilwoman Kissinger to drop the crosswalk issue with the State of Idaho. Motion carried by a unanimous vote of the Council present.

CONSENT AGENDA: Councilwoman Kissinger moved, second by Councilwoman DeHaas to accept the following items as part of the consent agenda.

A. Approve the applications submitted by the following business for liquor license, wine and/or
beer license by the drink and/or by the package pending State approval.

Askers Harvest Foods d/b/a Askers Harvest Foods
Cash & Carry Foods, Inc. d/b/a/ C & C Express
George McCallum d/b/a Camas Café
Brenda & Doug McRoberts d/b/a Camas Lanes
Copperhood Pizza d/b/a Copperhood Pizza
Sunset Marts Inc. d/b/a Sunset Mart #12
Cash & Carry Foods Inc. d/b/a/ Grangeville Cash & Carry
Beth & Mike Sturdevant d/b/a Grangeville Pizza Factory
Cenex Harvest States d/b/a Primeland Cooperatives
Richard & Linette Pearson d/b/a Oscars Restaurant
Ceressero Corp. d/b/a Palenque Mexican Restaurant
Rae Brothers Sporting Goods d/b/a Rae Brothers Sporting Goods
Jimmie W. Henderson d/b/a the Establishment
Sue Kutner d/b/a The Gallery
Kimberly Ann Eliott d/b/a Triangle Tavern
JAPO d/b/a Zip Trip #21

Roll call vote on the motion.

Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman McDonald - Yes
Councilman Lester - Yes
Councilman Zehner - Yes

The motion passed.

BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilwoman Kissinger. Motion carried by a unanimous vote of the Council present.

Payroll Fund $60,855.79
General Fund $67,740.39
Street Fund $35,745.89
Library Fund $ 4,294.10
Recreation Fund $ 2,609.42
Snowhaven Fund $18,831.83
Medical Insurance Fund $11,830.36
Water Fund $30,460.00
Sewer Fund $26,098.21
Sanitation Fund $33,623.11

ACCESSORY BUILDING CODE REVIEW: Councilmen Lester and McDonald met with the building inspector to discuss building codes. The City code on accessory buildings states to measure the interior floor, not the foot print as is normal. Councilman Lester suggested the Code should be updated to read the exterior square footage and he would also like the 750 square feet updated to 1000 square feet. Councilman Lester provided printouts from Lewiston and Moscow, who both have 1000 square feet on accessory buildings. On motion by Councilman Lester, second by Councilman McDonald to have Attorney Albers amend the ordinance on accessory buildings to change the square footage from 750 to 1000 and to remove the interior floor language and replace it with exterior square footage. Motion carried by a unanimous vote of the Council present.

GEM TEAM MEMBERS: Mayor Vanderwall appointed the following individuals to the GEM Team: Paula Ewald, Jeff Kutner, Todd Marek, Jim Church, Jon Bledsoe, Jeff Scott, Greg Bailey, Darcy Pederson, Shaun Maxey, Louise Stoltz. Councilman McDonald made a motion, second by Councilman Lester to authorize the Mayor to appoint the GEM Team Members as listed above. Motion carried by a unanimous vote of the Council present.

ORDINANCE NO. 766

(Ordinance No. 766 in its entirety on file in the City’s Ordinance File)

An Ordinance of the City of Grangeville amending Section 8-5-5 of the Grangeville City Code to clarify the break point for costs of water after and before 260 cubic feet for city residents and non-city residents; providing for an increase in city water rates to provide payments sufficient to retire the 2003 Revenue Bond passed for water system improvements; providing for the ordinance becoming effective upon its passage, approval, and publication; providing for the repeal of ordinances or parts of ordinances in conflict herewith.

Councilman Lester made a motion, second by Councilman McDonald that the first reading be approved and the Ordinance pass to the second reading. A roll call vote was duly taken with the following results:

Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman McDonald - Yes
Councilman Lester - Yes
Councilman Zehner - Yes

The motion passed.

On motion by Councilman Lester, second by Councilman McDonald that the rules be suspended, the second reading be waived and the Ordinance pass to the third reading. A roll call vote was duly taken with the following results:

Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman McDonald - Yes
Councilman Lester - Yes
Councilman Zehner - Yes

The motion passed.

On motion by Councilman McDonald, second by Councilman Lester that the rules be suspended, the third reading be waived and the Ordinance be approved and adopted.

Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman McDonald - Yes
Councilman Lester - Yes
Councilman Zehner - Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 766 duly approved and adopted.

The meeting adjourned at 8:40 P.M.
_____________________
Terry Vanderwall - Mayor
ATTEST:

_________________________
Tonya Kennedy – City Clerk

January 5, 2004 Regular Meeting

2004-01-05T19:30:00.000-08:00

The City Council met in regular session on January 5, 2004 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided.

Councilmembers present:
Bruce Walker
Jane Kissinger
Mike McDonald
Jeffrey Kutner
Wes Lester
Georgia DeHaas
James Zehner

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the December 15th regular meeting were approved as presented by Councilwoman Kissinger second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.

ROCK BID: Rock bids were received as listed below:

Camas Gravel Company: $3.45 per ton
Turner’s Inc: $3.05 per ton

On motion by Councilman Walker, second by Councilman Kutner to have Public Works Director Gortsema review the bids and award to Turner’s Inc. if all specification are met. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 150 calls for service. There were 99 cases written, 25 arrests, 47 citations and 4 written warnings issued. The Police and Animal Control report for December 2003 was accepted on motion by Councilman Lester, second by Councilman McDonald. Motion carried by a unanimous vote of the Council present.

Public Works Director Gortsema presented the Water Leak report for December 2003/2003 Year to Date and reported that the department repaired 6 leaks (215 year to date). On motion by Councilman Lester, second by Councilman Kutner to accept the 2003 Water Leak report. Motion carried by a unanimous vote of the Council present.

Building Code Review: Attorney Albers reviewed code sections 10-3-3, 10-4A-3 and 10-4A-4-D1b. He felt that when section 10-3-3 was re-codified it was codified with “building height” as the heading when it really deals with antennas and aerials. The section needs to be re-codified. Sections 10-4A-3 and 10-4A-4-D1b don’t appear to be in conflict as long as it is possible to have a 15’ eave with a 35’ peak. It also should be clarified that the height is 35’ plus antennas in these sections. Attorney Albers also mentioned that Zone C & D should be clarified to show that these height requirements don’t apply.

Councilman Walker feels that a height restriction is needed in the commercial and industrial zone for two reasons. The fire apparatus that the City has is currently not capable of dealing with tall buildings and for aesthetics in the area. Councilman DeHaas feels that a lot of thought needs to go into it before adding a height requirement in the commercial or industrial code. Councilwoman Kissinger suggested anything over 35 feet (as residential requirements) would have to be approved by the Council. Mayor Vanderwall assigned the Building and Property Committee to do research for the next Council meeting.

ENTRANCO PROJECT SCOPE: Public Works Director Gortsema has received and reviewed a draft Entranco agreement and project scope based upon the meeting held with Entranco, Mike Curtiss and himself. Mayor Vanderwall assigned the Administrative Committee to review the agreement in order to make a recommendation and decision at the next Council meeting.

OATHS OF OFFICE: Mayor Vanderwall thanked Councilman Kutner for his 20 years of dedication to the City of Grangeville stating he’s been an asset to the community and will be missed. He has volunteered for numerous projects and committees.

At this time the newly elected officials of the City of Grangeville, Councilmembers – Georgia DeHaas, James Michael McDonald Jr. and James Zehner were sworn into office by the City Clerk and the official oaths were duly executed and filed. Each one was then presented with a Certificate of Election.

A motion was made by Councilwoman Kissinger, second by Councilman Lester to nominate Councilman Walker, President of the Council. There being no other nominations the motion carried by a unanimous vote of the Council present.

CONSENT AGENDA: Mayor Vanderwall stated that the Council Committees for 2004 will remain the same, with the exception of Councilman Zehner taking Jeff Kutner’s positions. Councilwoman Kissinger moved, second by Councilwoman DeHaas to accept the following items as part of the consent agenda.

A. Approve the following Boards and Commissions:

Library Board: Carol Yalbuw, Jason Stinnett, Kay Stumpf, Joan Hall, Joe Wright

Planning and Zoning Commission: Paul Eimers (2006), Wilmer Seaver (2006), Nancy Kaschmitter (2006), Michael Cook (2005), Hunter Edwards (2005), Glenn Edwards (2005), Lowell Williams (until a replacement is found)

Snowhaven Ski Board: James Kingma, John Urbahn, Jerry Hill, Mike Johnson, Mike Brewster, Pauline Sullivan, Judy Purdy, Kim Peterson

Snowhaven Expansion Committee: Todd Marek, Mike Sturdevant, Kevin Asker, Paul Eimers, James Kingma, John Lamb, Mac McBoyle, James Rockwell

ADA Committee: Councilmembers Kissinger and DeHaas, Connie Workman, Dock Stroop, Mark Gravatt

Heritage Square Committee: Councilman Walker, Judy Lindsley, Richard Gribble, Annelle Urbahn

B. Council Committees for 2004: Remained the same as 2003, with the exception that Councilman Zehner took Jeff Kutner’s positions.

Roll call vote on the motion.

Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman McDonald - Yes
Councilman Lester - Yes
Councilman Zehner - Yes

The motion passed.

INSURANCE CLAIMS: Sewer Claim – Phil Mason at 214 N. Florence had the sewer backup into his home. According to Public Works Director Gortsema, the City line was blocked with tri-fold type towels.

Auto Claim – Debbie Brewster. Bob Mager was sanding up church hill when the sander spun out and slid into the parked car of Debbie Brewster.

Auto Claim – Lloyd Blackmer. Bob Mager was driving the snow plow on S. College when he went through the stop sign on Main, colliding with Lloyd Blackmer’s van.

PRIVATE SNOW REMOVAL: Jeff Kutner stated that some sidewalks in town aren’t shoveled off or the snow has been piled in a manner that blocks the sidewalks. Mr. Kutner would like to know what the City’s liability is if someone walks in the street and then gets hit by a car (since they can’t walk on the sidewalk). The Council had a copy of the ordinances from Hailey and McCall on snow removal to review. Mayor Vanderwall asked that with some press, maybe the community could help out by keeping the sidewalks cleared and to refrain from plowing snow into the streets.

RESOLUTION NO 177

(Resolution No. 177 printed in its entirety on Page 223 in the Resolution Book)

The following resolution was introduced by Councilman Walker, who moved for its adoption. Second by Councilwoman Kissinger.

Whereas, the City Council of Grangeville is interested in the economic health and vitality of the community and its citizens; and, Whereas, the City Council wishes to support the efforts within and by this community to become more prepared to support and foster the appropriate economic and community development activities of its citizens; and, Whereas, the Idaho Department of Commerce is offering a program specifically designed to help communities help themselves prepare for and sustain an effective economic and community development program; and, Whereas, this program is entitled as the Idaho Gem Community Program.

A roll call vote was duly taken with the following results:

Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman McDonald - Yes
Councilman Lester - Yes
Councilman Zehner - Yes

The motion passed. Mayor Vanderwall then declared Resolution No. 177 duly approved and adopted.

MEETING DATE CHANGE: Councilwoman Kissinger made a motion, second by Councilwoman DeHaas to move the January 19th meeting to Tuesday, January 20, 2004 due to the Monday Holiday of Martin Luther King Jr.

EXECUTIVE SESSION: On motion by Councilman Walker, second by Councilman Lester to go in to Executive Session according to Section 67-2345(f). Motion carried by a unanimous vote of the Council present.

Councilman Zehner - Yes
Councilman Lester - Yes
Councilman McDonald - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes

Motion passed.

A motion was made by Councilman McDonald, second by Councilman Lester to come out of Executive Session. A roll call vote was duly taken with the following results:

Councilman Zehner - Yes
Councilman Lester - Yes
Councilman McDonald - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes

Motion passed. No action taken.

The meeting adjourned at 9:20 P.M.
_____________________
Terry Vanderwall - Mayor
ATTEST:

_________________________
Tonya Kennedy – City Clerk