May 3, 2004 Regular Meeting

The City Council met in regular session on May 3, 2004 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:
Wes Lester
Bruce Walker
James Zehner
Georgia DeHaas
Mike McDonald
Jane Kissinger

City employees present were Public Works Director Gortsema, City Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the April 19h regular meeting were approved as presented by Councilwoman Kissinger second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.

VISITORS: David Harper and other members of the Grangeville Swim Team Board consisting of Joan Haaland, Sonya Turner, Leslie Wright (not present) presented a backboard and accessories to the Grangeville Swimming Pool from the Swim Team Board. With the new board, the City now has two boards to use if necessary in water rescue.

Jeff Kutner provided a report to the Council on Ida-Lew and CEDA. CEDA has been looking at their budget and comparing membership fees to their expenses. They are trying to get a business back in Moscow that had moved to Pullman since Moscow didn’t have a building available. On Ida-Lew the State is extending the funding of the economic development specialist for three more years, however a new application must be submitted with an MOU from each supporting entity. The application must be received by the State on May 28th.

Shirley Crane asked to have her temporary construction permit extended by another 180 days. They are working with Baker Trucking since runoff from the Baker property floods their property. They are hoping Baker’s will install a drainage ditch to alleviate the flooding. On motion by Councilwoman Kissinger, second by Councilman Lester to grant a 180 extension to Shirley Crane at 433 North C Street. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 136 calls for service. There were 103 cases written, 36 arrests, 79 citations and 27 written warnings issued. The Police and Animal Control report for April 2004 was accepted on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

Public Works Director Gortsema presented the Water Leak report for April 2004 and reported that the department repaired 11 leaks (36 year to date) and 3 leaking services.

WORKSHOP REPORT: Mayor Vanderwall explained that the Council had met with some developers requesting the possibility of having water and sewer provided to a subdivision southwest of town. The developers will be at the next meeting.

ORDINANCE NO. 770

(Ordinance No. 770 in its entirety on file in the City’s Ordinance File)

An Ordinance of the City of Grangeville modifying Section 8-5-4 of the Grangeville Municipal Code; providing for a clarification of the respective responsibilities of the City and property owners connecting to the City water system; providing authority to the Public Works Superintendent to propose a policy to the City Council for the orderly administration of this ordinance; providing for the repeal of ordinances or parts of ordinances in conflict herewith; providing for the ordinance becoming effective upon its passage, approval, and publication.

Councilwoman DeHaas made a motion, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third reading be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman McDonald - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 770 duly approved and adopted.

ORDINANCE NO. 771

(Ordinance No. 771 in its entirety on file in the City’s Ordinance File)

An Ordinance of the City of Grangeville amending Section 8-5-4(E)(6) and (7) of the Grangeville Municipal Code relating to sewer connection charges; adding new language to said section which defines the respective responsibilities of property owners and the City when new sewer connections or sewer retapping is required; authorizing the Public Works Superintendent of the City of Grangeville to establish a sewer connection policy, for implementation of said Ordinance; providing for the ordinance becoming effective upon its passage, approval, and publication.

Councilwoman DeHaas made a motion, second by Councilwoman Kissinger that the first reading be approved, that the rules be suspended, the second and third reading be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman McDonald - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 771 duly approved and adopted.

RESOLUTION NO. 181

(Resolution No. 181 printed in its entirety on Page 229 in the Resolution Book)

The following resolution was introduced by Councilwoman Kissinger who moved for its adoption. Second by Councilman Lester.

A resolution of the City of Grangeville providing authority for the fees charged by the Grangeville City Library and changing the fees for any used books.

A roll call vote was duly taken with the following results:

Councilman Zehner - Yes
Councilman Lester - Yes
Councilman McDonald - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes

The motion passed. Mayor Vanderwall then declared Resolution No. 181 duly approved and adopted.

BLOCK GRANT: Mayor Vanderwall was notified by phone by the Department of Commerce that the City was awarded a $500,000.00 block grant for the Water Project.

ANIMAL ARK DONATION: Clerk Kennedy reported that the last Animal Ark Contract was signed in 1991. Chief Sedam did some research and provided information to the Council on how many of the cats and dogs went to animal ark in the last three years.

Total Dogs Total Dogs to Total Cats Total Cats to
Picked Up Animal Ark Picked Up Animal Ark
2002 = 72 2002 = 28 2002 = 57 2002 = 40
2003 = 50 2003 = 23 2003 = 49 2003 = 47
2004 = 13 2004 = 8 2004 = 5 2004 = 5

Councilman Walker made a motion, second by Councilman Lester to have Mayor Vanderwall appoint a committee to review and develop a contract within 45 days. Motion carried by a unanimous vote of the Council present. Councilwoman Kissinger would like to see Chief Sedam involved in developing the contract and have Animal Ark review it before it comes back to the Council. Mayor Vanderwall directed the Building and City Property Committee to report back on June 21st.

ASSISTANT FIRE CHIEFS: Mayor Vanderwall stated that the fire department elected Bob Mager 1st Assistant Fire Chief and John Sangster 2nd Assistant Fire Chief. Mayor Vanderwall would like to make that appoint official with the approval of the Council. On motion by Councilman Lester, second by Councilman McDonald to approve the Mayor’s appointment of Bob Mager 1st Assistant Fire Chief and John Sangster 2nd Assistant Fire Chief. Motion carried by a unanimous vote of the Council present.

WINDOWS AND SIDEWALK EXCLUSION: Clerk Kennedy explained that building permits used to not be required for windows; however with the change to the International Codes they are required. She asked the Council if they wanted windows to be treated the same as reside or reroof, which excludes them from sidewalk construction. Councilman Walker feels that the City should encourage owners to upgrade their homes. Councilman Lester feels that windows are maintenance and upkeep items for a home. On motion by Councilman Walker, second by Councilman Lester to have Attorney Albers amend section 8-1-1 to exclude reroof, reside and windows, whether individually or a combination of the three. Motion carried by a unanimous vote of the Council present.

SEWER LINE PROJECT: The sewer line bids were opened on April 28th with bids listed below.

Atlas Sand & Rock $170,029.50
M.L. Albright & Sons $244,961.00
Crea Construction $222,335.00
Debco Construction $199,603.00

Public Works Director Gortsema explained that the amount budgeted would not cover the complete bid amount, however the City wouldn’t be using the $30,000.00 match money budgeted for the Facility Plan, so he would like to use approximately half of that to complete the entire project. On motion by Councilwoman Kissinger, second by Councilman Lester to award the bid to Atlas for $170,029.50 to include all four schedules of the sewer line project. Motion carried by a unanimous vote of the Council present.

Public Works Director Gortsema also informed the Council that with the review of the bid documents, project engineer Cory Baune found a discrepancy in the bid documents submitted by Atlas Sand and Rock, Inc. A $.50 line discrepancy occurred and that although the addendums were acknowledged on the bid documents a copy of the addendums were not included. Councilwoman Kissinger moved, second by Councilman Lester that the bidder is in substantial compliance with bid requirements. Motion carried by a unanimous vote of the Council present.

SPRING CLEAN UP WEEK: On motion by Councilman Zehner, second by Councilman Lester to declare May 24th-28th spring clean up week. Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 8:50 P.M.


_____________________
Terry Vanderwall - Mayor
ATTEST:


_________________________
Tonya Kennedy – City Clerk