The City Council met in regular session on December 20, 2004 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner
Brian Lorentz
Councilmember absent:
Jane Kissinger
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the December 6th regular meeting were approved as presented by Councilman Lester second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
VISITORS: Gerald Arnzen was present representing Brad Frei who is requesting water and sewer for a private residence located in the Area of Impact. The land Brad Frei is in the process of buying is located on the South West end of the City, behind Kings Discount Store and is approximately 14 acres in size. At this time he is requesting water and sewer for one residence only, but there is the possibility of other development. Councilman Lorentz felt that if the property was annexed it would make the decision easier to make. It was also suggested that he could ask to only annex the front 7 acres of the property that abuts Highway 95, and then request annexation for the other property as it was developed. Gerald explained that Brad is hoping to access the property from Highway 95; however, he hasn’t checked with the Transportation Department yet. If he isn’t granted access from Highway 95, then the property would need to be accessed from either Court Street or Elk Street. Mayor Vanderwall asked Gerald to talk to Brad to find out more information and the Council will take the request under advisement.
COMMITTEE REPORTS: The Planning and Zoning Minutes of December 8, 2004 were accepted on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
A motion was made by Councilman Zehner, second by Councilman Lorentz to accept the recommendation of Planning and Zoning to approve the conditional use application submitted by Dorothy Mendes, 316 West North 3rd Street, to operate as a manicurist in her home, with the hours of operation 8:00 a.m. to 9:00 p.m. and not to have more than two customers at anytime. Motion carried by a unanimous vote of the Council present.
The Snowhaven Minutes of December 15, 2004 were accepted on motion by Councilman Walker, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
Public Works Director Gortsema updated the Council on the Water Project. Avista has put in the new service at the Hall Street Pump Station. The motor control panel and pump were wired by the electrician but the new pumps still need to be wired. The SKADA system is up and running and just needs a little calibration. Spencer Well was test pumped on Friday and did as expected.
Hopefully the City will be able to advertise in January, but it may be February. Depending on the contractor, the project could take six to eight months.
NPDES PERMIT: Jim Kimball, J-U-B, had been trying to get a meeting scheduled with the City, DEQ, EPA and the Tribe to discuss the permit; however, EPA wants to re-evaluate the draft permit based upon the information in the fish study and the letters they’ve received. Jim believes this is positive for the City.
WORKSHOP ON BUY IN FEES: The Council met with J-U-B on December 13th to discuss buy in fees for water and sewer, plant capacity, modifications and the NPDES permit. The Council is reviewing the information provided by J-U-B and is getting closer to making a decision. Three developers were present during the workshop and were able to ask questions and make comments on the information.
ADA COMMITTEE MINUTES: Councilwoman DeHaas reported that the ADA Committee met and discussed some concerns in the City. Those concerns are untrimmed brush, site restrictions at intersections, signage on bathrooms, and uneven and icy sidewalks. Walter Steed will be present at the January 3rd meeting to discuss changes that are needed.
CONSENT AGENDA: Councilman Walker moved, second by Councilwoman DeHaas to accept the following items as part of the consent agenda.
A. Approve the applications submitted by the following businesses for pawn, secondhand and junk store licenses.
Ralph Martin d/b/a Martin’s Antiques
Milton Perry d/b/a/ B & B Bargain Store
Evelyn M. Ruttman d/b/a Country Collectibles & Antiques
B. Approve the Annual Street Finance report and authorize publication (copy attached and incorporated herein, page 213).
Roll call vote on the motion.
Councilwoman DeHaas - Yes
Councilman Walker - Yes
Councilman Lorentz - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
The motion passed.
BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 58,657.27
General Fund $ 75,586.54
Street Fund $ 26,253.84
Library Fund $ 5,890.42
Library Memorial Fund $ 581.92
Insurance Fund $ 25,085.50
Recreation Fund $ 1,584.46
Snowhaven Fund $ 59,207.79
Medical Insurance Fund $ 13,549.53
Water Fund $102,899.30
Sewer Fund $ 37,261.39
Sanitation Fund $ 31,963.27
WEBSITE PROPOSAL: Chief Sedam asked the Council to approve his request to hire Mary Mangold (Wild Web West) to create a City website for $774.00. Because she wants to work with the City, Mary has waived her hosting fee for the first year. After the first year, the City will have a $19.00 per month hosting fee. Councilwoman DeHaas felt that it would be good for the City to have a website. This would allow ADA Minutes to be posted along with other valuable information. Councilman Lester also felt it would be beneficial to have a website to link to the City’s online code. The department heads have agreed to split the cost in thirds for the budget. On motion by Councilman Lester, second by Councilman Walker to go forward with a website with Wild Web West for $774.00 and have the department heads meet with Mary Mangold to get it set up. Motion carried by a unanimous vote of the Council present.
SNO-DRIFTERS SNOWMOBILE CLUB: The City received a request for an easement from Sno-Drifters. Earlier in the day, three Councilmembers went up on the hill with Bob Haefer to get a better idea of the location of the easement. After meeting, Bob decided to hold off on the request until Sno-Drifters decided on a definite route.
CALL FOR BIDS ON WATER VEHICLE: A motion was made by Councilman Lester, second by Councilman Zehner to call for bids on the budgeted water vehicle. Motion carried by a unanimous vote of the Council present.
REQUEST FOR CDBG FUNDS: On motion by Councilman Lester, second by Councilman Walker to authorize the mayor to sign pay request #7 for CDBG funds. Motion carried by a unanimous vote of the Council present.
SNOWHAVEN: Councilman Lorentz reported that the hill has no snow, yet even if there was enough, the tubing hill wouldn’t be ready to go. There is no electrical on the lift and the cable hasn’t been spliced. Councilman Lorentz explained that an electrical part had to be ordered before the wiring could be completed. The Council asked that Clerk Kennedy talk to Jim Kingma to find out the status of the lift and to have it completed as soon as possible.
ITEMS TO NOTE: Mayor Vanderwall asked for the Council to think about volunteering to be a representative for CEDA.
A copy of the RC&D Minutes of November 23, 2004 were distributed to the Council.
A workshop has been scheduled for January 10th at 7:00 p.m. to discuss and make a recommendation for water and sewer hookups.
The meeting adjourned at 9:00 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, December 20, 2004
Monday, December 6, 2004
December 6, 2004 Regular Meeting
The City Council met in regular session on December 6, 2004 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner
Jane Kissinger
Brian Lorentz
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the November 15th regular meeting were approved as presented by Councilwoman Kissinger second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
COUNCIL APPOINTMENT: Mayor Vanderwall asked the Council to approve his appointment of Brian Lorentz as a replacement for Mike McDonald until the next City Election in 2005. On motion by Councilman Walker, second by Councilman Lester to accept the appointment of Brian Lorentz to serve until January 1, 2006 when his term will expire. Motion carried by a unanimous vote of the Council present.
OATH OF OFFICE: At this time Brian Lorentz was sworn into office by Clerk Kennedy and the official oath was duly executed and filed. Councilman Lorentz was then presented with a Certificate of Appointment.
PUBLIC HEARING ON SNOWHAVEN TUBING HILL: At this time a public hearing was held for consideration of the proposed Snowhaven Tubing Hill Fees. The resolution listing the fee amounts was read by Clerk Kennedy. A citizen asked Board President, Jim Kingma how the hill will keep track of when someone’s hours expires. Jim explained that everyone will have a ticket with the time on it and the ticket will be checked before the person gets on the tubing lift. Jim also explained that the hill will have some rules that will need to be fine tuned before opening. Hearing no other comments, the hearing was closed.
RESOLUTION NO. 184
(Resolution No. 184 printed in its entirety on Page 232 in the Resolution Book)
The following resolution was introduced by Councilwoman Kissinger who moved for its adoption. Second by Councilman Lester.
A resolution of the City of Grangeville establishing certain Snowhaven Tubing Hill Fees. That the City Council of the City of Grangeville hereby resolves.
A roll call vote was duly taken with the following results:
Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Lester - Yes
Councilman Lorentz - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
The motion passed. Mayor Vanderwall then declared Resolution No. 184 duly approved and adopted.
VISITORS: Bob Blewett was present to talk about the proposed subdivision on South Idaho. He submitted a sketch instead of a preliminary plat in hopes of receiving input from the Council on what they would like to see. He is planning approximately twenty lots with houses in the $150,000.00 range and would like to get input and concerns from area citizens. Bob asked the Council to schedule a meeting or two for public comment before he actually decides what he would like his preliminary plat to include. Some area citizens were present to voice concerns such as the impact on Idaho Avenue and drainage of the area. Attorney Albers explained it would be at the discretion of the Council to deviate from the normal procedure in City Code by hosting some public forums as requested by Bob. Councilwoman DeHaas felt that Bob should host his own meetings for public comment, and then return to the Council after he has the information he needs. Councilwoman Kissinger told Bob that his approach was different from any the Council has had. The developer usually does research to determine what type of subdivision they want to do and then set it out in a development. It is the developer’s job to create a preliminary plat and then make changes as necessary. Mayor Vanderwall felt that Bob should talk to Public Works Director Gortsema (appointed administrator for the project) and a lot of the questions would probably be answered.
Bob Blewett also talked about the proposed buy in fees and he would like the City to think about the bigger scope for the City and economy as a whole.
Mark Green was present to request water, sewer and garbage for Shamrock Development (north of the airport). In Phase I, he plans to have thirty-two 2.5 acre lots. Councilman Walker asked if he wanted to be guaranteed 32 lots and if he would have one hookup fee with all the lines in the development belonging to the development? Mark agreed that would be the request. If possible, he would also like to see the property annexed if it becomes contiguous. Mark restated that he’d like permission to hook up to the water and sewer and would like to see the fee structure when it is available. Mayor Vanderwall stated that Mark Green would be invited back to a future meeting, probably in January.
COMMITTEE REPORTS: On motion by Councilman Zehner, second by Councilwoman Kissinger that the Snowhaven Minutes of November 18, 2004 and December 1, 2004 be approved. Motion carried by a unanimous vote of the Council present.
Chief of Police Sedam summarized the monthly report, reporting that the department responded to 196 calls for service. There were 122 cases written, 45 arrests, 57 citations and 2 written warnings issued. The Police and Animal Control Report for November 2004 was accepted on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.
Councilwoman Kissinger made a motion, second by Councilwoman DeHaas to accept the appointment of David Rauzi as a library trustee for five years and that the Library Minutes of November 18, 2004 be approved. Motion carried by a unanimous vote of the Council present.
Public Works Director Gortsema presented the Water Leak report for November 2004 and reported that the department repaired 15 leaks (173 year to date) and installed no new services.
The transmission main is almost complete for the Water Grant Project. The lines have been tested and flushed. At Spencer well, all three legs were grounded, so the pump will be pulled by Uhlenkott next week. The wire will need to be repaired before the pump can be lowered. One more switch needs to be installed at Myrtle Well and the pumps will need to be installed at Hall Street Pump Station. Public Works Director Gortsema explained that the City still hopes to bid the Water Bond Project in January but will not open them until February.
HANDBOOK CHANGES: Councilwoman DeHaas read the handbook change requests to the Council as listed below:
1. The PW Department requests returning to the former policy of paying 1.5 times the hourly rate for hours worked on a holiday.
2. The PW Department requests the addition of receiving 30 days vacation after 30 years of service.
3. The PW Department is opposed to using Veterans Day as the holiday for the Friday after Thanksgiving.
4. The PW Department recommends changing the words “sick leave” in the current sick leave section to the words ”personal day”. All other wording in the section would remain the same including the wellness program. This would allow someone who has limited or no vacation to use a personal day for whatever they choose without calling in sick when they really are not. Most organizations use the “personal day” system rather than the more restrictive “sick day” system.
5. The Fire Department via the PW Department recommends that for simplification the meal allowance be set at $30.00/day rather than the per meal dollar amounts as described in the current handbook.
6. City Hall would like to request that Columbus Day be established as a holiday. If this is not possible, then switch Columbus Day for Veterans Day.
Councilwoman DeHaas explained that the personnel committee met and made the recommendation that holiday pay be paid at 1 ½ times the hourly rate but to leave all other requests as they currently read in the handbook.
On motion by Councilwoman DeHaas, second by Councilwoman Kissinger to accept the recommendation of the personnel committee to have holiday overtime paid at 1 ½ times the regular rate for all hours worked on a holiday. Motion carried by a unanimous vote the Council present. No other changes were made.
Councilwoman Kissinger stated that it is the department heads responsibility to request handbook changes from their department staff. That request should occur in June so it can be included in the budget as necessary.
WALCO CONTRACT: On motion by Councilman Lester, second by Councilman Zehner to approve the Walco contract for refuse removal from October 1, 2004 through September 30, 2007. Motion carried by a unanimous vote of the Council present.
RYAN UHLENKOTT HOUSE AT 722 CUNNINGHAM: Attorney Albers advised the Council that there was an initial error in the letter sent out in June to Ryan, in that it didn’t include a copy of the dangerous building section of City Code. The Building Inspector and City Clerk provided a letter to the Council and City Attorney that is more specific. On motion by Councilwoman Kissinger, second by Councilman Lester to authorize Attorney Albers to write a letter to Ryan Uhlenkott and show there is just cause for the request submitted by the building inspector. Motion carried by a unanimous vote of the Council present.
INTERNATIONAL BUILDING CODE: The State adopted the 2004 International Building, Fuel and Mechanical Codes in March. The City Code already reads that successive versions of the codes would be effective on any date as made by the Idaho building code board. The City Clerk is waiting for a letter from Jack Rayne in case it has additional information on the Mechanical and Fuel Codes.
WATER PROJECT PAYMENT AND REQUEST FOR FUNDS: A motion was made by Councilwoman Kissinger, second by Councilwoman DeHaas to approve request #6 for CDBG funds in the amount of $185,911.68. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Lester, second by Councilwoman DeHaas to approve Debco pay request #4 in the amount of $151,291.68. Motion carried by a unanimous vote of the Council present.
ENTRANCO FUND REQUEST: On motion by Councilman Lester, second by Councilman Zehner to pay Entranco $15,492.13 from the grant fund and $16,444.27 from the bond fund. Motion carried by a unanimous vote of the Council present.
FUEL AND ROCK BIDS: On motion by Councilman Lester, second by Councilman Walker to allow Public Works to call for fuel and rock bids. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: Councilwoman DeHaas informed the Council that the ADA Committee met over lunch and some recommendations will be forthcoming at a future meeting.
Councilman Lester noted that the sidewalk on Idaho Avenue has been completed and billed to the City as requested.
The fountain has been shut off at Heritage Square until the leak has been fixed.
Copies of the RC&D Minutes of October 28, 2004 were distributed to the City Council.
The Council has a workshop scheduled for December 13, 2004 at 7:00 p.m. to discuss the equity buy in study presented by J-U-B Engineering.
The meeting adjourned at 9:45 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner
Jane Kissinger
Brian Lorentz
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the November 15th regular meeting were approved as presented by Councilwoman Kissinger second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
COUNCIL APPOINTMENT: Mayor Vanderwall asked the Council to approve his appointment of Brian Lorentz as a replacement for Mike McDonald until the next City Election in 2005. On motion by Councilman Walker, second by Councilman Lester to accept the appointment of Brian Lorentz to serve until January 1, 2006 when his term will expire. Motion carried by a unanimous vote of the Council present.
OATH OF OFFICE: At this time Brian Lorentz was sworn into office by Clerk Kennedy and the official oath was duly executed and filed. Councilman Lorentz was then presented with a Certificate of Appointment.
PUBLIC HEARING ON SNOWHAVEN TUBING HILL: At this time a public hearing was held for consideration of the proposed Snowhaven Tubing Hill Fees. The resolution listing the fee amounts was read by Clerk Kennedy. A citizen asked Board President, Jim Kingma how the hill will keep track of when someone’s hours expires. Jim explained that everyone will have a ticket with the time on it and the ticket will be checked before the person gets on the tubing lift. Jim also explained that the hill will have some rules that will need to be fine tuned before opening. Hearing no other comments, the hearing was closed.
RESOLUTION NO. 184
(Resolution No. 184 printed in its entirety on Page 232 in the Resolution Book)
The following resolution was introduced by Councilwoman Kissinger who moved for its adoption. Second by Councilman Lester.
A resolution of the City of Grangeville establishing certain Snowhaven Tubing Hill Fees. That the City Council of the City of Grangeville hereby resolves.
A roll call vote was duly taken with the following results:
Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Lester - Yes
Councilman Lorentz - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
The motion passed. Mayor Vanderwall then declared Resolution No. 184 duly approved and adopted.
VISITORS: Bob Blewett was present to talk about the proposed subdivision on South Idaho. He submitted a sketch instead of a preliminary plat in hopes of receiving input from the Council on what they would like to see. He is planning approximately twenty lots with houses in the $150,000.00 range and would like to get input and concerns from area citizens. Bob asked the Council to schedule a meeting or two for public comment before he actually decides what he would like his preliminary plat to include. Some area citizens were present to voice concerns such as the impact on Idaho Avenue and drainage of the area. Attorney Albers explained it would be at the discretion of the Council to deviate from the normal procedure in City Code by hosting some public forums as requested by Bob. Councilwoman DeHaas felt that Bob should host his own meetings for public comment, and then return to the Council after he has the information he needs. Councilwoman Kissinger told Bob that his approach was different from any the Council has had. The developer usually does research to determine what type of subdivision they want to do and then set it out in a development. It is the developer’s job to create a preliminary plat and then make changes as necessary. Mayor Vanderwall felt that Bob should talk to Public Works Director Gortsema (appointed administrator for the project) and a lot of the questions would probably be answered.
Bob Blewett also talked about the proposed buy in fees and he would like the City to think about the bigger scope for the City and economy as a whole.
Mark Green was present to request water, sewer and garbage for Shamrock Development (north of the airport). In Phase I, he plans to have thirty-two 2.5 acre lots. Councilman Walker asked if he wanted to be guaranteed 32 lots and if he would have one hookup fee with all the lines in the development belonging to the development? Mark agreed that would be the request. If possible, he would also like to see the property annexed if it becomes contiguous. Mark restated that he’d like permission to hook up to the water and sewer and would like to see the fee structure when it is available. Mayor Vanderwall stated that Mark Green would be invited back to a future meeting, probably in January.
COMMITTEE REPORTS: On motion by Councilman Zehner, second by Councilwoman Kissinger that the Snowhaven Minutes of November 18, 2004 and December 1, 2004 be approved. Motion carried by a unanimous vote of the Council present.
Chief of Police Sedam summarized the monthly report, reporting that the department responded to 196 calls for service. There were 122 cases written, 45 arrests, 57 citations and 2 written warnings issued. The Police and Animal Control Report for November 2004 was accepted on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.
Councilwoman Kissinger made a motion, second by Councilwoman DeHaas to accept the appointment of David Rauzi as a library trustee for five years and that the Library Minutes of November 18, 2004 be approved. Motion carried by a unanimous vote of the Council present.
Public Works Director Gortsema presented the Water Leak report for November 2004 and reported that the department repaired 15 leaks (173 year to date) and installed no new services.
The transmission main is almost complete for the Water Grant Project. The lines have been tested and flushed. At Spencer well, all three legs were grounded, so the pump will be pulled by Uhlenkott next week. The wire will need to be repaired before the pump can be lowered. One more switch needs to be installed at Myrtle Well and the pumps will need to be installed at Hall Street Pump Station. Public Works Director Gortsema explained that the City still hopes to bid the Water Bond Project in January but will not open them until February.
HANDBOOK CHANGES: Councilwoman DeHaas read the handbook change requests to the Council as listed below:
1. The PW Department requests returning to the former policy of paying 1.5 times the hourly rate for hours worked on a holiday.
2. The PW Department requests the addition of receiving 30 days vacation after 30 years of service.
3. The PW Department is opposed to using Veterans Day as the holiday for the Friday after Thanksgiving.
4. The PW Department recommends changing the words “sick leave” in the current sick leave section to the words ”personal day”. All other wording in the section would remain the same including the wellness program. This would allow someone who has limited or no vacation to use a personal day for whatever they choose without calling in sick when they really are not. Most organizations use the “personal day” system rather than the more restrictive “sick day” system.
5. The Fire Department via the PW Department recommends that for simplification the meal allowance be set at $30.00/day rather than the per meal dollar amounts as described in the current handbook.
6. City Hall would like to request that Columbus Day be established as a holiday. If this is not possible, then switch Columbus Day for Veterans Day.
Councilwoman DeHaas explained that the personnel committee met and made the recommendation that holiday pay be paid at 1 ½ times the hourly rate but to leave all other requests as they currently read in the handbook.
On motion by Councilwoman DeHaas, second by Councilwoman Kissinger to accept the recommendation of the personnel committee to have holiday overtime paid at 1 ½ times the regular rate for all hours worked on a holiday. Motion carried by a unanimous vote the Council present. No other changes were made.
Councilwoman Kissinger stated that it is the department heads responsibility to request handbook changes from their department staff. That request should occur in June so it can be included in the budget as necessary.
WALCO CONTRACT: On motion by Councilman Lester, second by Councilman Zehner to approve the Walco contract for refuse removal from October 1, 2004 through September 30, 2007. Motion carried by a unanimous vote of the Council present.
RYAN UHLENKOTT HOUSE AT 722 CUNNINGHAM: Attorney Albers advised the Council that there was an initial error in the letter sent out in June to Ryan, in that it didn’t include a copy of the dangerous building section of City Code. The Building Inspector and City Clerk provided a letter to the Council and City Attorney that is more specific. On motion by Councilwoman Kissinger, second by Councilman Lester to authorize Attorney Albers to write a letter to Ryan Uhlenkott and show there is just cause for the request submitted by the building inspector. Motion carried by a unanimous vote of the Council present.
INTERNATIONAL BUILDING CODE: The State adopted the 2004 International Building, Fuel and Mechanical Codes in March. The City Code already reads that successive versions of the codes would be effective on any date as made by the Idaho building code board. The City Clerk is waiting for a letter from Jack Rayne in case it has additional information on the Mechanical and Fuel Codes.
WATER PROJECT PAYMENT AND REQUEST FOR FUNDS: A motion was made by Councilwoman Kissinger, second by Councilwoman DeHaas to approve request #6 for CDBG funds in the amount of $185,911.68. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Lester, second by Councilwoman DeHaas to approve Debco pay request #4 in the amount of $151,291.68. Motion carried by a unanimous vote of the Council present.
ENTRANCO FUND REQUEST: On motion by Councilman Lester, second by Councilman Zehner to pay Entranco $15,492.13 from the grant fund and $16,444.27 from the bond fund. Motion carried by a unanimous vote of the Council present.
FUEL AND ROCK BIDS: On motion by Councilman Lester, second by Councilman Walker to allow Public Works to call for fuel and rock bids. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: Councilwoman DeHaas informed the Council that the ADA Committee met over lunch and some recommendations will be forthcoming at a future meeting.
Councilman Lester noted that the sidewalk on Idaho Avenue has been completed and billed to the City as requested.
The fountain has been shut off at Heritage Square until the leak has been fixed.
Copies of the RC&D Minutes of October 28, 2004 were distributed to the City Council.
The Council has a workshop scheduled for December 13, 2004 at 7:00 p.m. to discuss the equity buy in study presented by J-U-B Engineering.
The meeting adjourned at 9:45 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, November 15, 2004
November 15, 2004 Regular Meeting
The City Council met in regular session on November 15, 2004 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner
Jane Kissinger
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the November 1st regular meeting were approved as presented by Councilwoman Kissinger second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
PUBLIC HEARING FOR CDBG WATER PROJECT: Walter Steed conducted a public hearing as required for the block grant. Mr. Steed explained that two public hearings must take place; one during the application phase and the second during the construction phase. Public Works Director Gortsema informed the public that the contractor had laid approximately 1600 feet of pipe. The generators are set and most of the wiring that can be done is done until after the pumps are completed. The project is between 70% and 80% completed with a completion date of mid December.
VISITORS: Ryan Uhlenkott reported back to the Council on his decision on the house located at 722 Cunningham. Ryan wanted to leave the structure until next spring when he could tear it down and re-build it at the same time. He feels he could start at the end of March and have it down by the end of April. Councilwoman Kissinger felt it would be better for the area to have a new structure if we can get a commitment from Ryan to start in March. On motion by Councilman Walker, second by Councilman Lester to allow Ryan to leave the structure until May 1st, at which time the structure needs to be down. Ryan also needs to cut the boards off that were installed when boarding up the front window so they are even with the edge of the house. Councilwoman DeHaas voting no. Councilwoman DeHaas stated that Ryan was originally notified in June and given a deadline of October 1st and then that was extended until October 15th. She wanted Ryan to agree to the terms of the motion in writing. Ryan had no problems agreeing to that. Councilman Lester also asked the glass be cleaned up on the property.
SNOWHAVEN BOARD AND JIM KINGMA: Jim Kingma explained to the Council that the board had been discussing a tubing hill for several years now. They would like to ask permission to purchase the lift and have it funded by private loans totaling $45,000.00. Mayor Vanderwall stated he would have liked to know ahead of time about the whole loan process instead of it coming up at the last minute when the lift needs to be approved. Jeff Kutner informed the Council that he had attended a board meeting in December a year ago and it was discussed to try to find private funding. They did end up finding three individuals who were willing to loan the money to Snowhaven. Attorney Albers also explained that the loan would have to be written similar to a municipal lease, where the City can not obligate more than one year at a time. If the City can not make a payment, then the lender would receive a secured interest in the equipment. Clerk Kennedy reported that she had talked to the auditor and the auditor recommends having Snowhaven borrow from one of the other City funds if at all possible, instead of borrowing from private citizens. Councilman Lester asked why the other purchaser did not take the tubing lift the board hopes to purchase. Todd Marek explained that they decided to go a different route and buy a “magic carpet” which is basically a large conveyor belt. On motion by Councilwoman Kissinger, second by Councilwoman DeHaas to loan Snowhaven $45,000.00 from the Timber Fund, to be used for the tubing hill. The loan would be repaid in five years at five percent interest. Motion carried by a unanimous vote of the Council present.
VISITOR: Todd Yocum, a Grangeville citizen was present to voice his concerns about the Crimson Ridge Development. He felt the buy-in costs, the water at 2.5 times the City rate and the sewer rates at 2 times the City rate were extremely high for the developers and felt mistakes had been made but also asked what the Council could do to correct it and start working with the developers again. He felt the development, which could include a donation of land to expand the golf course to 18 holes is important to the City. Mayor Vanderwall stated that he didn’t feel that there is a person on the Council that doesn’t want the project to go forward. The City is taking the necessary steps to determine those costs and where the City should go by having a workshop on Wednesday night. The citizens are the main concern of the Council. Todd asked the Council to make two motions: to contact Buy the Way and get back to the drawing table and to call a public hearing to get public input. Mayor Vanderwall responded that the Council is trying to protect the citizens of Grangeville because adding outside users could affect the plant. In doing that, the buy-in came up and now the City has hired J-U-B to have them complete a rate study. Jeff Kutner felt the City first has a responsibility to the citizens of Grangeville. He also stated that everyone else (other Cities) has development fees and the City agreed to give the developer 80 lots without a fee and the developer could always return to the City with a request. Councilwoman DeHaas stated that with the new permit for the sewer plant, the City may be required to pull out of Three Mile Creek which would cause major changes to the sewer plant. Because of this, the City needs to be cautious and move slowly. Mayor Vanderwall stated that no matter if someone is the Council, the developer or the citizen; everyone is in the same situation.
COMMITTEE REPORTS: The Snowhaven Minutes of November 3, 2004 were accepted on motion by Councilman Walker, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.
WALCO REVISED CONTRACT: Attorney Albers provided a revised contract for the Council to review. The Council should let Albers know of any changes and then the contract will be discussed at the December 6th Council meeting.
BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilwoman Kissinger. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 36,982.41
General Fund $ 63,632.76
Street Fund $ 17,198.80
Library Fund $ 3,988.83
Insurance Fund $ 40,509.00
Recreation Fund $ 4,299.63
Snowhaven Fund $ 1,434.16
Medical Insurance Fund $ 25,250.01
Water Fund $387,594.24
Sewer Fund $ 30,128.92
Sanitation Fund $ 32,427.31
PLANNING AND ZONING APPOINTMENTS: Mayor Vanderwall asked that the Council approve his appointment of Dick Haener and Darcie Bentley to Planning and Zoning for three year terms. The Idaho County Commissioners approved the request for Darcie to represent the area of impact at the Commissioner meeting earlier in the day. On motion by Councilman Zehner, second by Councilman Lester to approve the appointment of Dick Haener and Darcie Bentley to the Planning and Zoning Commission for three year terms. Motion carried by a unanimous vote of the Council present.
CHANGE ORDERS #5 AND #6 FOR THE CDBG WATER PROJECT: Public Works Director Gortsema reviewed change orders #5 and #6. Change order #5 is for upgrades in the SCADA system. Change order #6 is to increase the size of the pump at Spencer well and to change the electrical service as required by Avista. On motion by Councilwoman Kissinger, second by Councilman Lester to approve change order #5 in the amount of $11,347 and change order #6 in the amount of $10,362.00. Motion carried by a unanimous vote of the Council present. Gortsema explained that the change order amounts are still less than 10% which is normal for a project of this size.
SCADA SYSTEM: Public Works Director Gortsema reported that there will be emergency equipment at Spencer Well and reservoirs and Myrtle Well; however, there is no way to communicate between the Public Works Shop and these areas except manually. By purchasing the SCADA system, everything can be switched on and monitored from the shop. On motion by Councilman Lester, second by Councilwoman Kissinger to purchase the SCADA system for Spencer Well and reservoirs, and Myrtle Well for approximately $15,000.00. Motion carried, Councilman Zehner voting no.
SEWER PROJECT, ATLAS RETAINAGE: On motion by Councilman Walker, second by Councilwoman DeHaas to pay the retainage to Atlas in the amount of $8,466.79. Motion carried by a unanimous vote of the Council present.
SIDEWALK WAIVER REQUESTS: On motion by Councilman Walker, second by Councilwoman DeHaas to grant an indefinite sidewalk waiver to Rick Peterson who is building on Highway 95 at the old Grangeville Meats location. Motion carried by a unanimous vote of the Council present.
BLEWETT AND ARNZEN SUBDIVISION ADMINISTRATOR: Mayor Vanderwall stated that he plans to appoint Public Works Director Gortsema as the administrator for the subdivisions proposed by Robert Blewett and Gerald Arnzen. On motion by Councilman Walker, second by Councilman Lester to allow the Mayor to appoint Public Works Director Gortsema as the administrator for the Blewett and Arnzen proposed subdivisions.
2005 SEWER PROJECT: Councilman Lester made a motion, second by Councilman Zehner to approve J-U-B services for the 2005 sewer project in the amount of $45,500.00. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: The Council will have a workshop on November 17th at 7:00 p.m. to discuss sewer rates and buy-in with J-U-B.
The meeting adjourned at 9:25 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner
Jane Kissinger
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the November 1st regular meeting were approved as presented by Councilwoman Kissinger second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
PUBLIC HEARING FOR CDBG WATER PROJECT: Walter Steed conducted a public hearing as required for the block grant. Mr. Steed explained that two public hearings must take place; one during the application phase and the second during the construction phase. Public Works Director Gortsema informed the public that the contractor had laid approximately 1600 feet of pipe. The generators are set and most of the wiring that can be done is done until after the pumps are completed. The project is between 70% and 80% completed with a completion date of mid December.
VISITORS: Ryan Uhlenkott reported back to the Council on his decision on the house located at 722 Cunningham. Ryan wanted to leave the structure until next spring when he could tear it down and re-build it at the same time. He feels he could start at the end of March and have it down by the end of April. Councilwoman Kissinger felt it would be better for the area to have a new structure if we can get a commitment from Ryan to start in March. On motion by Councilman Walker, second by Councilman Lester to allow Ryan to leave the structure until May 1st, at which time the structure needs to be down. Ryan also needs to cut the boards off that were installed when boarding up the front window so they are even with the edge of the house. Councilwoman DeHaas voting no. Councilwoman DeHaas stated that Ryan was originally notified in June and given a deadline of October 1st and then that was extended until October 15th. She wanted Ryan to agree to the terms of the motion in writing. Ryan had no problems agreeing to that. Councilman Lester also asked the glass be cleaned up on the property.
SNOWHAVEN BOARD AND JIM KINGMA: Jim Kingma explained to the Council that the board had been discussing a tubing hill for several years now. They would like to ask permission to purchase the lift and have it funded by private loans totaling $45,000.00. Mayor Vanderwall stated he would have liked to know ahead of time about the whole loan process instead of it coming up at the last minute when the lift needs to be approved. Jeff Kutner informed the Council that he had attended a board meeting in December a year ago and it was discussed to try to find private funding. They did end up finding three individuals who were willing to loan the money to Snowhaven. Attorney Albers also explained that the loan would have to be written similar to a municipal lease, where the City can not obligate more than one year at a time. If the City can not make a payment, then the lender would receive a secured interest in the equipment. Clerk Kennedy reported that she had talked to the auditor and the auditor recommends having Snowhaven borrow from one of the other City funds if at all possible, instead of borrowing from private citizens. Councilman Lester asked why the other purchaser did not take the tubing lift the board hopes to purchase. Todd Marek explained that they decided to go a different route and buy a “magic carpet” which is basically a large conveyor belt. On motion by Councilwoman Kissinger, second by Councilwoman DeHaas to loan Snowhaven $45,000.00 from the Timber Fund, to be used for the tubing hill. The loan would be repaid in five years at five percent interest. Motion carried by a unanimous vote of the Council present.
VISITOR: Todd Yocum, a Grangeville citizen was present to voice his concerns about the Crimson Ridge Development. He felt the buy-in costs, the water at 2.5 times the City rate and the sewer rates at 2 times the City rate were extremely high for the developers and felt mistakes had been made but also asked what the Council could do to correct it and start working with the developers again. He felt the development, which could include a donation of land to expand the golf course to 18 holes is important to the City. Mayor Vanderwall stated that he didn’t feel that there is a person on the Council that doesn’t want the project to go forward. The City is taking the necessary steps to determine those costs and where the City should go by having a workshop on Wednesday night. The citizens are the main concern of the Council. Todd asked the Council to make two motions: to contact Buy the Way and get back to the drawing table and to call a public hearing to get public input. Mayor Vanderwall responded that the Council is trying to protect the citizens of Grangeville because adding outside users could affect the plant. In doing that, the buy-in came up and now the City has hired J-U-B to have them complete a rate study. Jeff Kutner felt the City first has a responsibility to the citizens of Grangeville. He also stated that everyone else (other Cities) has development fees and the City agreed to give the developer 80 lots without a fee and the developer could always return to the City with a request. Councilwoman DeHaas stated that with the new permit for the sewer plant, the City may be required to pull out of Three Mile Creek which would cause major changes to the sewer plant. Because of this, the City needs to be cautious and move slowly. Mayor Vanderwall stated that no matter if someone is the Council, the developer or the citizen; everyone is in the same situation.
COMMITTEE REPORTS: The Snowhaven Minutes of November 3, 2004 were accepted on motion by Councilman Walker, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.
WALCO REVISED CONTRACT: Attorney Albers provided a revised contract for the Council to review. The Council should let Albers know of any changes and then the contract will be discussed at the December 6th Council meeting.
BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilwoman Kissinger. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 36,982.41
General Fund $ 63,632.76
Street Fund $ 17,198.80
Library Fund $ 3,988.83
Insurance Fund $ 40,509.00
Recreation Fund $ 4,299.63
Snowhaven Fund $ 1,434.16
Medical Insurance Fund $ 25,250.01
Water Fund $387,594.24
Sewer Fund $ 30,128.92
Sanitation Fund $ 32,427.31
PLANNING AND ZONING APPOINTMENTS: Mayor Vanderwall asked that the Council approve his appointment of Dick Haener and Darcie Bentley to Planning and Zoning for three year terms. The Idaho County Commissioners approved the request for Darcie to represent the area of impact at the Commissioner meeting earlier in the day. On motion by Councilman Zehner, second by Councilman Lester to approve the appointment of Dick Haener and Darcie Bentley to the Planning and Zoning Commission for three year terms. Motion carried by a unanimous vote of the Council present.
CHANGE ORDERS #5 AND #6 FOR THE CDBG WATER PROJECT: Public Works Director Gortsema reviewed change orders #5 and #6. Change order #5 is for upgrades in the SCADA system. Change order #6 is to increase the size of the pump at Spencer well and to change the electrical service as required by Avista. On motion by Councilwoman Kissinger, second by Councilman Lester to approve change order #5 in the amount of $11,347 and change order #6 in the amount of $10,362.00. Motion carried by a unanimous vote of the Council present. Gortsema explained that the change order amounts are still less than 10% which is normal for a project of this size.
SCADA SYSTEM: Public Works Director Gortsema reported that there will be emergency equipment at Spencer Well and reservoirs and Myrtle Well; however, there is no way to communicate between the Public Works Shop and these areas except manually. By purchasing the SCADA system, everything can be switched on and monitored from the shop. On motion by Councilman Lester, second by Councilwoman Kissinger to purchase the SCADA system for Spencer Well and reservoirs, and Myrtle Well for approximately $15,000.00. Motion carried, Councilman Zehner voting no.
SEWER PROJECT, ATLAS RETAINAGE: On motion by Councilman Walker, second by Councilwoman DeHaas to pay the retainage to Atlas in the amount of $8,466.79. Motion carried by a unanimous vote of the Council present.
SIDEWALK WAIVER REQUESTS: On motion by Councilman Walker, second by Councilwoman DeHaas to grant an indefinite sidewalk waiver to Rick Peterson who is building on Highway 95 at the old Grangeville Meats location. Motion carried by a unanimous vote of the Council present.
BLEWETT AND ARNZEN SUBDIVISION ADMINISTRATOR: Mayor Vanderwall stated that he plans to appoint Public Works Director Gortsema as the administrator for the subdivisions proposed by Robert Blewett and Gerald Arnzen. On motion by Councilman Walker, second by Councilman Lester to allow the Mayor to appoint Public Works Director Gortsema as the administrator for the Blewett and Arnzen proposed subdivisions.
2005 SEWER PROJECT: Councilman Lester made a motion, second by Councilman Zehner to approve J-U-B services for the 2005 sewer project in the amount of $45,500.00. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: The Council will have a workshop on November 17th at 7:00 p.m. to discuss sewer rates and buy-in with J-U-B.
The meeting adjourned at 9:25 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, November 1, 2004
November 1, 2004 Regular Meeting
The City Council met in regular session on November 1, 2004 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner
Jane Kissinger
Mike McDonald
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the October 18th regular meeting were approved as presented by Councilwoman Kissinger second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
VISITORS: Gerald Arnzen provided a letter and map with information on a subdivision he is planning northeast of the City. The land is in the area of impact but not adjacent to the City limits. It is 45 acres and he doesn’t plan to hook up to water or sewer and he doesn’t plan to create any new roads, although he may need a couple approaches from the Grangeville Highway District. Attorney Albers stated because it is in the area of impact, the subdivision ordinance and building permits apply. Mayor Vanderwall told Mr. Arnzen that the application would be taken under advisement.
Ryan Uhlencott was present at the request of the City Council to discuss his ideas for the repair of the house at 722 Cunningham. Ryan explained that he had bought the property with his business property. His goal with the house was to fix it up and then get rid of it. He planned to fix up the foundation but never got around to it this fall. Councilwoman DeHaas reported that kids are in and out of the house, the front door is open and windows are broke out and the glass is lying in the grass. Mayor Vanderwall asked Ryan what his plans were and when he could have those completed. Ryan didn’t know exactly since he wanted to talk to a contractor about fixing the house. On motion by Councilman Walker, second by Councilwoman Kissinger to have Ryan meet with the building inspector tomorrow and to have the house boarded up to his satisfaction. Then Ryan will return for the November 15th Council meeting with specific plans. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 295 calls for service. There were 128 cases written, 32 arrests, 51 citations and 12 written warnings issued. The Police and Animal Control Report for October 2004 was accepted on motion by Councilman Lester, second by Councilman McDonald.
Public Works Director Gortsema presented the Water Leak report for October 2004 and reported that the department repaired 7 leaks (158 year to date) and installed 5 services.
WATER PROJECT: The Water Grant Project is progressing with work on site at Harrison and Crooks Street. The supplier didn’t send the correct part, but it should arrive tomorrow so the contractor can have the line installed in the street and re-paved before the contractor continues work south toward the reservoirs.
Public Works Director Gortsema explained that most of pay request #2 and #3 from Debco is for materials stored on site and subcontractor work. On motion by Councilman Walker, second by Councilwoman Kissinger to ratify the signing of Pay Request #4 to CDBG which includes pay request #2 from Debco in the amount of $88,764.00. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Lester, second by Councilman Walker to approve pay request #3 from Debco in the amount of $25,809.41. Motion carried by a unanimous vote of the Council present.
On the Water Bond Project, the generators will be delivered on Wednesday. The bid opening is tentatively set for January, with the walk through occurring in December. There have been setbacks for the surveyor since they need to wait for Qwest and Avista to locate the telephone and power lines.
EQUITY BUY IN: Public Works Director Gortsema informed the Council that Jim Kimball feels J-U-B should have the study completed ahead of the 90 day proposal, which is approximately December 22nd. Jim and the Lewiston staff plan to be in Grangeville to meet with staff next week during which time they will also discuss the draft NPDES Permit that was issued by EPA. Jim will return to meet with the Council the week of November 15th.
Richard Baines was present to ask if the buy-in would still be worked on for commercial lots, such as RVs and cabins. He was told that when the Council received the final report from J-U-B, it would be in the report.
RC&D FUND REQUEST: On motion by Councilman Walker, second by Councilwoman DeHaas to pay RC&D $155.00 in annual dues. Motion carried by a unanimous vote of the Council present.
PROPOSED DEVELOPMENT SOUTH OF IDAHO AVENUE AND HALL STREET BY ROBERT BLEWETT: Mayor Vanderwall commented that the City has been inundated with possible developments and wondered if the Council should put a hold on developments until the City has determined where they plan to go with the Equity Buy In. He then noted that the City was in receipt of a letter from Robert Blewett regarding a proposed development. Councilman Walker cited 11-3-2, that an administrator shall be appointed and then has 15 days to respond to the letter. On motion by Councilwoman Kissinger, second by Councilman Lester to notify Robert Blewett that the City is working on an Equity Buy In and the City has preliminary numbers, but that the finalized numbers would not be answered until the City has received the final report from J-U-B. Motion carried by a unanimous vote of the Council present.
Councilman Walker feels the Council should begin preliminary work of appointing an administrator. On motion by Councilman Walker, second by Councilman McDonald that the Mayor be allowed to appoint an administrator of his choosing. Motion carried by a unanimous vote of the Council present.
SNOW REMOVAL: Public Works Director Gortsema supplied the Council with a copy of Hailey’s snow removal ordinance and asked that they review it and consider something similar for the City of Grangeville. The City has had additional problems in the last few years since more people own 4-wheelers. People tend to push the snow on to the curb or into the street, rather than plowing the snow on to their own property. Councilman Lester asked that Gortsema meet with Attorney Albers to draft an ordinance for the Council’s review at the first meeting in December.
CRIMSON RIDGE DEVELOPMENT: Mayor Vanderwall informed the Public that Crimson Ridge had withdrawn their request for water and sewer services from the City. Richard Baines commented that the equity buy in fee would make lots cost prohibitive; therefore, he withdrew his request for sewer for his RVs and cabins. Councilman Walker stated that the City had hired J-U-B, so the City will have a justification if a buy in fee is established.
LETTER OF RESIGNATION, COUNCILMAN MCDONALD: Councilman McDonald submitted a letter of resignation since he is being deployed to Iraq. He stated that the City and community has been very supportive. Mayor Vanderwall thanked Councilman McDonald for his service to the City and asked that the Council regretfully accept his resignation. On motion by Councilman Zehner, second by Councilman Lester to accept Councilman McDonald’s letter of resignation. Motion carried by a unanimous vote of the Council present.
ADA COMMITTEE: A motion was made by Councilman Lester, second by Councilman Zehner to appoint Lynda Allen to the ADA Committee. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: The City Code is now online on Sterling Codifiers website. Copies of the Clearwater Resource Conservation and Development Council Minutes for September 23, 2004 were provided to the Council.
The meeting adjourned at 9:05 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner
Jane Kissinger
Mike McDonald
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the October 18th regular meeting were approved as presented by Councilwoman Kissinger second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
VISITORS: Gerald Arnzen provided a letter and map with information on a subdivision he is planning northeast of the City. The land is in the area of impact but not adjacent to the City limits. It is 45 acres and he doesn’t plan to hook up to water or sewer and he doesn’t plan to create any new roads, although he may need a couple approaches from the Grangeville Highway District. Attorney Albers stated because it is in the area of impact, the subdivision ordinance and building permits apply. Mayor Vanderwall told Mr. Arnzen that the application would be taken under advisement.
Ryan Uhlencott was present at the request of the City Council to discuss his ideas for the repair of the house at 722 Cunningham. Ryan explained that he had bought the property with his business property. His goal with the house was to fix it up and then get rid of it. He planned to fix up the foundation but never got around to it this fall. Councilwoman DeHaas reported that kids are in and out of the house, the front door is open and windows are broke out and the glass is lying in the grass. Mayor Vanderwall asked Ryan what his plans were and when he could have those completed. Ryan didn’t know exactly since he wanted to talk to a contractor about fixing the house. On motion by Councilman Walker, second by Councilwoman Kissinger to have Ryan meet with the building inspector tomorrow and to have the house boarded up to his satisfaction. Then Ryan will return for the November 15th Council meeting with specific plans. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 295 calls for service. There were 128 cases written, 32 arrests, 51 citations and 12 written warnings issued. The Police and Animal Control Report for October 2004 was accepted on motion by Councilman Lester, second by Councilman McDonald.
Public Works Director Gortsema presented the Water Leak report for October 2004 and reported that the department repaired 7 leaks (158 year to date) and installed 5 services.
WATER PROJECT: The Water Grant Project is progressing with work on site at Harrison and Crooks Street. The supplier didn’t send the correct part, but it should arrive tomorrow so the contractor can have the line installed in the street and re-paved before the contractor continues work south toward the reservoirs.
Public Works Director Gortsema explained that most of pay request #2 and #3 from Debco is for materials stored on site and subcontractor work. On motion by Councilman Walker, second by Councilwoman Kissinger to ratify the signing of Pay Request #4 to CDBG which includes pay request #2 from Debco in the amount of $88,764.00. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Lester, second by Councilman Walker to approve pay request #3 from Debco in the amount of $25,809.41. Motion carried by a unanimous vote of the Council present.
On the Water Bond Project, the generators will be delivered on Wednesday. The bid opening is tentatively set for January, with the walk through occurring in December. There have been setbacks for the surveyor since they need to wait for Qwest and Avista to locate the telephone and power lines.
EQUITY BUY IN: Public Works Director Gortsema informed the Council that Jim Kimball feels J-U-B should have the study completed ahead of the 90 day proposal, which is approximately December 22nd. Jim and the Lewiston staff plan to be in Grangeville to meet with staff next week during which time they will also discuss the draft NPDES Permit that was issued by EPA. Jim will return to meet with the Council the week of November 15th.
Richard Baines was present to ask if the buy-in would still be worked on for commercial lots, such as RVs and cabins. He was told that when the Council received the final report from J-U-B, it would be in the report.
RC&D FUND REQUEST: On motion by Councilman Walker, second by Councilwoman DeHaas to pay RC&D $155.00 in annual dues. Motion carried by a unanimous vote of the Council present.
PROPOSED DEVELOPMENT SOUTH OF IDAHO AVENUE AND HALL STREET BY ROBERT BLEWETT: Mayor Vanderwall commented that the City has been inundated with possible developments and wondered if the Council should put a hold on developments until the City has determined where they plan to go with the Equity Buy In. He then noted that the City was in receipt of a letter from Robert Blewett regarding a proposed development. Councilman Walker cited 11-3-2, that an administrator shall be appointed and then has 15 days to respond to the letter. On motion by Councilwoman Kissinger, second by Councilman Lester to notify Robert Blewett that the City is working on an Equity Buy In and the City has preliminary numbers, but that the finalized numbers would not be answered until the City has received the final report from J-U-B. Motion carried by a unanimous vote of the Council present.
Councilman Walker feels the Council should begin preliminary work of appointing an administrator. On motion by Councilman Walker, second by Councilman McDonald that the Mayor be allowed to appoint an administrator of his choosing. Motion carried by a unanimous vote of the Council present.
SNOW REMOVAL: Public Works Director Gortsema supplied the Council with a copy of Hailey’s snow removal ordinance and asked that they review it and consider something similar for the City of Grangeville. The City has had additional problems in the last few years since more people own 4-wheelers. People tend to push the snow on to the curb or into the street, rather than plowing the snow on to their own property. Councilman Lester asked that Gortsema meet with Attorney Albers to draft an ordinance for the Council’s review at the first meeting in December.
CRIMSON RIDGE DEVELOPMENT: Mayor Vanderwall informed the Public that Crimson Ridge had withdrawn their request for water and sewer services from the City. Richard Baines commented that the equity buy in fee would make lots cost prohibitive; therefore, he withdrew his request for sewer for his RVs and cabins. Councilman Walker stated that the City had hired J-U-B, so the City will have a justification if a buy in fee is established.
LETTER OF RESIGNATION, COUNCILMAN MCDONALD: Councilman McDonald submitted a letter of resignation since he is being deployed to Iraq. He stated that the City and community has been very supportive. Mayor Vanderwall thanked Councilman McDonald for his service to the City and asked that the Council regretfully accept his resignation. On motion by Councilman Zehner, second by Councilman Lester to accept Councilman McDonald’s letter of resignation. Motion carried by a unanimous vote of the Council present.
ADA COMMITTEE: A motion was made by Councilman Lester, second by Councilman Zehner to appoint Lynda Allen to the ADA Committee. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: The City Code is now online on Sterling Codifiers website. Copies of the Clearwater Resource Conservation and Development Council Minutes for September 23, 2004 were provided to the Council.
The meeting adjourned at 9:05 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, October 18, 2004
October 18, 2004 Regular Meeting
The City Council met in regular session on October 18, 2004 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner
Jane Kissinger
Councilmembers absent:
Mike McDonald
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the October 4th regular meeting were approved as presented by Councilwoman DeHaas second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: Patrick and Reyna Phillips, 314 West South 2nd Street, asked permission to cut down three trees next to their property line that are located in the alley. The Phillips recently tried to have the alley vacated; however, the Council denied the application on June 21, 2004. The Phillips reported that one tree comes into contact with a power pole and two trees block the alley. The branches from the third tree also hang into the street unless kept pruned. Reyna explained that they had their property surveyed and they planned to have the trees removed professionally. Councilman Walker didn’t feel trees that have been there for 25-30 years should be removed. Councilwoman DeHaas felt since the Council denied the request to vacate the alley, the alley needs to be open to the public. Councilman Lester was concerned whether Phillips knew for sure if the third tree they wanted to cut down was actually in the alley or on Winkler’s property line. On motion by Councilwoman Kissinger, second by Councilwoman DeHaas to allow the Phillips to remove the three trees in the alley after first having Public Works Director Gortsema measure the alley width (as recorded on the plat) from the Phillip’s surveyed line to make sure the three trees are in the alley. Motion carried by a unanimous vote of the Council present.
IDA-LEW FUNDING REQUEST: On motion by Councilwoman Kissinger, second by Councilman Lester to release the $3,000.00 budgeted for Ida-Lew funding. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: The Snowhaven Minutes of October 6, 2004 were accepted on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
ORDINANCE NO 778
(Ordinance No. 778 in its entirety on file in the City’s Ordinance File)
An ordinance of the City of Grangeville restriction and limiting the use of non-painted galvanized metal siding or roofing within the City of Grangeville; providing for the ordinance becoming effective upon its passage, approval, and publication.
Councilman Walker made a motion, second by Councilwoman Kissinger that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:
Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
The motion passed.
On motion by Councilman Lester, second by Councilman Zehner, that the rules be suspended, the second and third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:
Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 778 duly approved and adopted.
EQUITY BUY IN: Public Works Director Gortsema has provided numerous documents to Jim Kimball of J-U-B to determine the valuation of the system. Jim has computed the depreciated value of the plant and is currently work on the collection system. He is also working on numbers for I & I (inflow and infiltration). His estimate for the sewer buy in at this time is $3,700.00, based on the City’s current permit.
BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilwoman Kissinger. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 36,797.48
General Fund $ 39,952.97
Street Fund $ 16,284.06
Library Fund $ 3,372.10
Recreation Fund $ 3,996.39
Snowhaven Fund $ 260.93
Medical Insurance Fund $ 1,085.88
Water Fund $113,883.39
Sewer Fund $ 23,654.94
Sanitation Fund $ 31,369.44
CALL TO DUTY FUND DAY PROCLAMATION: Mayor Vanderwall read the proclamation establishing October as the call to duty fund month to raise money to help troops fly home before deployment overseas and then asked for the Council’s approval. On motion by Councilwoman Kissinger, second by Councilman Walker to authorize the Mayor to sign the proclamation on behalf of the City. Motion carried by a unanimous vote of the Council present.
SIDEWALK WAIVER REQUESTS: On motion by Councilman Walker, second by Councilwoman DeHaas to grant an indefinite sidewalk waiver on both Mill and NezPerce Streets, to June Dewey at 303 NezPerce Street. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Zehner, second by Councilman Lester to grant an indefinite sidewalk waiver on C Street to Shirley Crane at 433 North C Street since there are no other sidewalks in the area. Motion carried by a unanimous vote of the Council present.
Brad Lutz, 617 W. No. 2nd Street was going to attend the meeting to request a sidewalk extension since he was not able to have them installed by October 1, 2004. It was notated that construction is not completed at their home and equipment is still crossing the area where the sidewalk will be installed. Councilman Walker made a motion, second by Councilman Lester to grant Brad Lutz an extension and to have the sidewalks installed by September 1, 2005. Councilman Zehner felt that was too much time and would like the deadline to be June 1, 2005. Councilman Zehner amended the motion, second by Councilwoman DeHaas to have the sidewalks installed by June 1, 2005. The amended motion carried by a unanimous vote of the Council present. The Council then voted on the original motion. The motion carried by a unanimous vote of the Council present.
PURCHASE OF JD FRONT LOADER: Public Works Director Gortsema and Mike Curtiss reviewed estimates for three manufacturers: Case, John Deere and Cat. They have determined that the John Deere is the lowest price when comparing equal products; therefore, they recommend purchasing a 444J John Deere front loader, paying to receive the full warranty which will make the purchase price approximately $1,000.00 more than Case. The City will receive $20,000.00 in trade in for the old machine. On motion by Councilman Walker, second by Councilman Lester to authorize the purchase of a 444J John Deere front loader for $78,648.91. Motion carried by a unanimous vote of the Council present.
REVISED CHANGE ORDER #2: The City had originally approved changed order #2, which has been revised since a valve was eliminated. The change order is now $6,344.00 unless another change is made on the cost for the size increase of the cement slab. On motion by Councilman Lester, second by Councilwoman DeHaas to authorize Mayor Vanderwall to sign change order #2 with a maximum of $6,344.00. Motion carried by a unanimous vote of the Council present.
ADA COMMITTEE: Councilwoman DeHaas asked for ideas for another ADA Committee member. Councilman Lester suggested Donald Alm. Councilwoman DeHaas will talk to him to see if he’s interested.
TASERS FOR THE POLICE DEPARTMENT: On motion by Councilman Lester, second by Councilman Walker to authorize the purchase of seven tasers for the police department. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: Sterling Codifiers is in the process of getting the City code online as budgeted. A copy of a letter from Northwest Insurance Agency on the current ICRMP policy was dispersed to the Council.
The meeting adjourned at 8:35 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner
Jane Kissinger
Councilmembers absent:
Mike McDonald
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the October 4th regular meeting were approved as presented by Councilwoman DeHaas second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: Patrick and Reyna Phillips, 314 West South 2nd Street, asked permission to cut down three trees next to their property line that are located in the alley. The Phillips recently tried to have the alley vacated; however, the Council denied the application on June 21, 2004. The Phillips reported that one tree comes into contact with a power pole and two trees block the alley. The branches from the third tree also hang into the street unless kept pruned. Reyna explained that they had their property surveyed and they planned to have the trees removed professionally. Councilman Walker didn’t feel trees that have been there for 25-30 years should be removed. Councilwoman DeHaas felt since the Council denied the request to vacate the alley, the alley needs to be open to the public. Councilman Lester was concerned whether Phillips knew for sure if the third tree they wanted to cut down was actually in the alley or on Winkler’s property line. On motion by Councilwoman Kissinger, second by Councilwoman DeHaas to allow the Phillips to remove the three trees in the alley after first having Public Works Director Gortsema measure the alley width (as recorded on the plat) from the Phillip’s surveyed line to make sure the three trees are in the alley. Motion carried by a unanimous vote of the Council present.
IDA-LEW FUNDING REQUEST: On motion by Councilwoman Kissinger, second by Councilman Lester to release the $3,000.00 budgeted for Ida-Lew funding. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: The Snowhaven Minutes of October 6, 2004 were accepted on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
ORDINANCE NO 778
(Ordinance No. 778 in its entirety on file in the City’s Ordinance File)
An ordinance of the City of Grangeville restriction and limiting the use of non-painted galvanized metal siding or roofing within the City of Grangeville; providing for the ordinance becoming effective upon its passage, approval, and publication.
Councilman Walker made a motion, second by Councilwoman Kissinger that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:
Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
The motion passed.
On motion by Councilman Lester, second by Councilman Zehner, that the rules be suspended, the second and third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:
Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 778 duly approved and adopted.
EQUITY BUY IN: Public Works Director Gortsema has provided numerous documents to Jim Kimball of J-U-B to determine the valuation of the system. Jim has computed the depreciated value of the plant and is currently work on the collection system. He is also working on numbers for I & I (inflow and infiltration). His estimate for the sewer buy in at this time is $3,700.00, based on the City’s current permit.
BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilwoman Kissinger. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 36,797.48
General Fund $ 39,952.97
Street Fund $ 16,284.06
Library Fund $ 3,372.10
Recreation Fund $ 3,996.39
Snowhaven Fund $ 260.93
Medical Insurance Fund $ 1,085.88
Water Fund $113,883.39
Sewer Fund $ 23,654.94
Sanitation Fund $ 31,369.44
CALL TO DUTY FUND DAY PROCLAMATION: Mayor Vanderwall read the proclamation establishing October as the call to duty fund month to raise money to help troops fly home before deployment overseas and then asked for the Council’s approval. On motion by Councilwoman Kissinger, second by Councilman Walker to authorize the Mayor to sign the proclamation on behalf of the City. Motion carried by a unanimous vote of the Council present.
SIDEWALK WAIVER REQUESTS: On motion by Councilman Walker, second by Councilwoman DeHaas to grant an indefinite sidewalk waiver on both Mill and NezPerce Streets, to June Dewey at 303 NezPerce Street. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Zehner, second by Councilman Lester to grant an indefinite sidewalk waiver on C Street to Shirley Crane at 433 North C Street since there are no other sidewalks in the area. Motion carried by a unanimous vote of the Council present.
Brad Lutz, 617 W. No. 2nd Street was going to attend the meeting to request a sidewalk extension since he was not able to have them installed by October 1, 2004. It was notated that construction is not completed at their home and equipment is still crossing the area where the sidewalk will be installed. Councilman Walker made a motion, second by Councilman Lester to grant Brad Lutz an extension and to have the sidewalks installed by September 1, 2005. Councilman Zehner felt that was too much time and would like the deadline to be June 1, 2005. Councilman Zehner amended the motion, second by Councilwoman DeHaas to have the sidewalks installed by June 1, 2005. The amended motion carried by a unanimous vote of the Council present. The Council then voted on the original motion. The motion carried by a unanimous vote of the Council present.
PURCHASE OF JD FRONT LOADER: Public Works Director Gortsema and Mike Curtiss reviewed estimates for three manufacturers: Case, John Deere and Cat. They have determined that the John Deere is the lowest price when comparing equal products; therefore, they recommend purchasing a 444J John Deere front loader, paying to receive the full warranty which will make the purchase price approximately $1,000.00 more than Case. The City will receive $20,000.00 in trade in for the old machine. On motion by Councilman Walker, second by Councilman Lester to authorize the purchase of a 444J John Deere front loader for $78,648.91. Motion carried by a unanimous vote of the Council present.
REVISED CHANGE ORDER #2: The City had originally approved changed order #2, which has been revised since a valve was eliminated. The change order is now $6,344.00 unless another change is made on the cost for the size increase of the cement slab. On motion by Councilman Lester, second by Councilwoman DeHaas to authorize Mayor Vanderwall to sign change order #2 with a maximum of $6,344.00. Motion carried by a unanimous vote of the Council present.
ADA COMMITTEE: Councilwoman DeHaas asked for ideas for another ADA Committee member. Councilman Lester suggested Donald Alm. Councilwoman DeHaas will talk to him to see if he’s interested.
TASERS FOR THE POLICE DEPARTMENT: On motion by Councilman Lester, second by Councilman Walker to authorize the purchase of seven tasers for the police department. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: Sterling Codifiers is in the process of getting the City code online as budgeted. A copy of a letter from Northwest Insurance Agency on the current ICRMP policy was dispersed to the Council.
The meeting adjourned at 8:35 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, October 4, 2004
October 4, 2004 Regular Meeting
The City Council met in regular session on October 4, 2004 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner
Councilmembers absent:
Mike McDonald
Jane Kissinger
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the September 20th regular meeting were approved as presented by Councilwoman DeHaas second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: Sue Kutner visited with Chief Sedam on closing a portion of West North 2nd in front of The Gallery on November 6th for a wedding reception. Chief Sedam recommended that Sue place a tent in the parking area in front of The Gallery for the wedding reception. The City would provide barricades to be used to close the road during the reception for approximately four or five hours on November 6th and then the barricades would be placed around the tent for the night. The tent would be removed on Sunday morning. On motion by Councilman Zehner, second by Councilman Lester to approve the recommendation of Chief Sedam for the request submitted by Sue Kutner. Motion carried by a unanimous vote of the Council present
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 176 calls for service. There were 132 cases written, 37 arrests, 67 citations and 7 written warnings issued. The Police and Animal Control Report for September 2004 was accepted on motion by Councilman Lester, second by Councilman Zehner.
Public Works Director Gortsema presented the Water Leak report for September 2004 and reported that the department repaired 28 leaks (151 year to date).
On motion by Councilman Lester, second by Councilman Zehner to accept the Library Minutes of September 22, 2004 and approve the daily schedule of 12:00 – 6:00 p.m. Monday through Friday. Motion carried by a unanimous vote of the Council present.
WATER GRANT PROJECT REPORT: Public Works Director Gortsema updated the Council on the water grant project. The pumps for Hall Street won’t be shipped until November 1st, which sets the project back 30 days. There was also a change in Change Order #2 that was approved last meeting. Change Order #2 will be modified so that valves will not be put on the suction side pump station at this time; rather the valves will be put in during the bond project which will significantly reduce the amount of the change order. The pipe crew should start next week on the transmission line.
Councilman Walker made a motion, second by Councilman Lester to ratify the signing and approve Pay Request #1 to Debco for $55,513.82. Motion carried by a unanimous vote of the Council present.
SIDEWALK INSTALLATION DEADLINE: A letter was sent out on March 8, 2004 to Andy Hairston informing him that sidewalks must be installed by October 1, 2004. Andy did not meet the deadline and he sent a letter to the Council requesting an extension until July 1, 2005. On motion by Councilman Walker, second by Councilman Lester to give Andy Hairston an extension on putting in sidewalks at 512 North State Street until July 1, 2005 and to attach a letter to the title of his property stating sidewalks must be installed and have it recorded at the County. Motion carried by a unanimous vote of the Council present.
A letter was sent to Daniel and Jennifer Kinnick at 308 North Idaho that gave them until June 1, 2004 to replace their sidewalks. Kinnicks moved out of the property prior to their deadline and it was discovered that Countrywide Home Loans had foreclosed on the property. A letter was sent to Countrywide on July 15, 2004 with a deadline of October 1, 2004 to have the sidewalks replaced; however, no action or correspondence was received. Councilman Walker made a motion, second by Councilman Lester to have the City contract to put in a sidewalk at 308 North Idaho and then enter a lien on the property. If a sidewalk can not be installed this fall, a letter will be attached to the title and recorded. Motion carried by a unanimous vote of the Council present.
CHANGE ORDERS #1, #3 AND #4: On motion by Councilwoman DeHaas, second by Councilman Lester to ratify the approval of Change Orders #1, #3 and #4. Motion carried by a unanimous vote of the Council present.
PURCHASE COPIER AND PHONE SYSTEM: Councilwoman DeHaas made a motion, second by Councilman Walker to authorize the City Clerk to purchase the copier and phone system as budgeted. Motion carried by a unanimous vote of the Council present.
SIDEWALK WAIVER REQUEST: Duane Parker, 331 South Florence, submitted a written request for a sidewalk waiver on Maple Street and Florence Street. Councilwoman DeHaas felt that even though the area is landscaped, sidewalks should be placed on both Maple Street and Florence Street. Councilman Lester felt that they should be placed on Maple Street only. Councilman Zehner felt that if the City would have required sidewalks on Florence and Boulevard instead of granting waivers, most of the block would now have sidewalks. On motion by Councilman Lester, second by Councilman Walker to grant an indefinite sidewalk waiver on Florence Street for Duane Parker, but sidewalks must be installed on Maple Street by October 1, 2005. The waiver is tied to whether Mr. Parker proceeds with the project and takes out a building permit. Motion carried, Councilwoman DeHaas voting No.
SURPLUS: On motion by Councilman Lester, second by Councilwoman DeHaas to surplus the Canon S450 color printer at the Library. Motion carried by a unanimous vote of the Council present.
SIDING AND ROOFING ALLOWED IN EACH ZONE: Attorney Albers had a draft ordinance prepared regarding galvanized metal for roofing and siding. Upon discussion, Albers will revise the ordinance for next meeting.
WRITE OFF/NON-COLLECTIBLE ACCOUNTS: Councilman Lester made a motion, second by Councilman Zehner to approve the write-offs dated October 2, 2004 in the amount of $1,012.73. Motion carried by a unanimous vote of the Council present.
CLERKS CONFERENCE UPDATE: Clerk Kennedy reported that the conference she attended had good information. Kennedy reported on two topics for the Council to consider. The first was that any meeting or workshop the Council holds needs to be a meeting or a special meeting with minutes taken. The Council already complies in the posting of the meeting and agenda; however, normal minutes are not taken since no decision is made. The handbook needs to be clarified, since the Council and department heads get paid for special meetings but not workshops. Attorney Albers suggested having different definitions in the handbook, such as regular meetings, special meetings and special workshop meetings. Councilwoman DeHaas felt the department heads should get paid for special workshop meetings where the Council may not. Kennedy will work with Councilwoman DeHaas to revise the handbook.
The second item was whether certain employees should be paid hourly or salary. According to the Fair Labor Standards Act there are certain qualifications that need to be met in order to be paid salary. Clerk Kennedy reported that the two employees that need to be considered are the clerk and pool manager. The pool manager doesn’t meet the minimum salary per week, while the clerk doesn’t meet the qualification that the majority of the work is spent supervising instead of day to day work. On motion by Councilman Walker, second by Councilman Lester to comply with FLSA and have the clerk changed to hourly pay. Motion carried by a unanimous vote of the Council present. The pool manager position will be reviewed prior to the pool season.
ITEMS TO NOTE: Crimson Ridge – Attorney Albers and Joe Wright have been working on a draft agreement between the City and Crimson Ridge. Albers recently received copies from the City of Kamiah on two sewer extensions where the State asked how the City had the right to provide service outside of their jurisdiction. Public Works Director Gortsema explained that Crimson Ridge proposed a revision of the line that is requiring additional research on his part. They are proposing having a pig loading station on the pressurized line instead of cleanouts. Gortsema has been researching this option and has received conflicting information. Because of these additional items to consider, the agreement is not ready to be signed.
The meeting adjourned at 8:40 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner
Councilmembers absent:
Mike McDonald
Jane Kissinger
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the September 20th regular meeting were approved as presented by Councilwoman DeHaas second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: Sue Kutner visited with Chief Sedam on closing a portion of West North 2nd in front of The Gallery on November 6th for a wedding reception. Chief Sedam recommended that Sue place a tent in the parking area in front of The Gallery for the wedding reception. The City would provide barricades to be used to close the road during the reception for approximately four or five hours on November 6th and then the barricades would be placed around the tent for the night. The tent would be removed on Sunday morning. On motion by Councilman Zehner, second by Councilman Lester to approve the recommendation of Chief Sedam for the request submitted by Sue Kutner. Motion carried by a unanimous vote of the Council present
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 176 calls for service. There were 132 cases written, 37 arrests, 67 citations and 7 written warnings issued. The Police and Animal Control Report for September 2004 was accepted on motion by Councilman Lester, second by Councilman Zehner.
Public Works Director Gortsema presented the Water Leak report for September 2004 and reported that the department repaired 28 leaks (151 year to date).
On motion by Councilman Lester, second by Councilman Zehner to accept the Library Minutes of September 22, 2004 and approve the daily schedule of 12:00 – 6:00 p.m. Monday through Friday. Motion carried by a unanimous vote of the Council present.
WATER GRANT PROJECT REPORT: Public Works Director Gortsema updated the Council on the water grant project. The pumps for Hall Street won’t be shipped until November 1st, which sets the project back 30 days. There was also a change in Change Order #2 that was approved last meeting. Change Order #2 will be modified so that valves will not be put on the suction side pump station at this time; rather the valves will be put in during the bond project which will significantly reduce the amount of the change order. The pipe crew should start next week on the transmission line.
Councilman Walker made a motion, second by Councilman Lester to ratify the signing and approve Pay Request #1 to Debco for $55,513.82. Motion carried by a unanimous vote of the Council present.
SIDEWALK INSTALLATION DEADLINE: A letter was sent out on March 8, 2004 to Andy Hairston informing him that sidewalks must be installed by October 1, 2004. Andy did not meet the deadline and he sent a letter to the Council requesting an extension until July 1, 2005. On motion by Councilman Walker, second by Councilman Lester to give Andy Hairston an extension on putting in sidewalks at 512 North State Street until July 1, 2005 and to attach a letter to the title of his property stating sidewalks must be installed and have it recorded at the County. Motion carried by a unanimous vote of the Council present.
A letter was sent to Daniel and Jennifer Kinnick at 308 North Idaho that gave them until June 1, 2004 to replace their sidewalks. Kinnicks moved out of the property prior to their deadline and it was discovered that Countrywide Home Loans had foreclosed on the property. A letter was sent to Countrywide on July 15, 2004 with a deadline of October 1, 2004 to have the sidewalks replaced; however, no action or correspondence was received. Councilman Walker made a motion, second by Councilman Lester to have the City contract to put in a sidewalk at 308 North Idaho and then enter a lien on the property. If a sidewalk can not be installed this fall, a letter will be attached to the title and recorded. Motion carried by a unanimous vote of the Council present.
CHANGE ORDERS #1, #3 AND #4: On motion by Councilwoman DeHaas, second by Councilman Lester to ratify the approval of Change Orders #1, #3 and #4. Motion carried by a unanimous vote of the Council present.
PURCHASE COPIER AND PHONE SYSTEM: Councilwoman DeHaas made a motion, second by Councilman Walker to authorize the City Clerk to purchase the copier and phone system as budgeted. Motion carried by a unanimous vote of the Council present.
SIDEWALK WAIVER REQUEST: Duane Parker, 331 South Florence, submitted a written request for a sidewalk waiver on Maple Street and Florence Street. Councilwoman DeHaas felt that even though the area is landscaped, sidewalks should be placed on both Maple Street and Florence Street. Councilman Lester felt that they should be placed on Maple Street only. Councilman Zehner felt that if the City would have required sidewalks on Florence and Boulevard instead of granting waivers, most of the block would now have sidewalks. On motion by Councilman Lester, second by Councilman Walker to grant an indefinite sidewalk waiver on Florence Street for Duane Parker, but sidewalks must be installed on Maple Street by October 1, 2005. The waiver is tied to whether Mr. Parker proceeds with the project and takes out a building permit. Motion carried, Councilwoman DeHaas voting No.
SURPLUS: On motion by Councilman Lester, second by Councilwoman DeHaas to surplus the Canon S450 color printer at the Library. Motion carried by a unanimous vote of the Council present.
SIDING AND ROOFING ALLOWED IN EACH ZONE: Attorney Albers had a draft ordinance prepared regarding galvanized metal for roofing and siding. Upon discussion, Albers will revise the ordinance for next meeting.
WRITE OFF/NON-COLLECTIBLE ACCOUNTS: Councilman Lester made a motion, second by Councilman Zehner to approve the write-offs dated October 2, 2004 in the amount of $1,012.73. Motion carried by a unanimous vote of the Council present.
CLERKS CONFERENCE UPDATE: Clerk Kennedy reported that the conference she attended had good information. Kennedy reported on two topics for the Council to consider. The first was that any meeting or workshop the Council holds needs to be a meeting or a special meeting with minutes taken. The Council already complies in the posting of the meeting and agenda; however, normal minutes are not taken since no decision is made. The handbook needs to be clarified, since the Council and department heads get paid for special meetings but not workshops. Attorney Albers suggested having different definitions in the handbook, such as regular meetings, special meetings and special workshop meetings. Councilwoman DeHaas felt the department heads should get paid for special workshop meetings where the Council may not. Kennedy will work with Councilwoman DeHaas to revise the handbook.
The second item was whether certain employees should be paid hourly or salary. According to the Fair Labor Standards Act there are certain qualifications that need to be met in order to be paid salary. Clerk Kennedy reported that the two employees that need to be considered are the clerk and pool manager. The pool manager doesn’t meet the minimum salary per week, while the clerk doesn’t meet the qualification that the majority of the work is spent supervising instead of day to day work. On motion by Councilman Walker, second by Councilman Lester to comply with FLSA and have the clerk changed to hourly pay. Motion carried by a unanimous vote of the Council present. The pool manager position will be reviewed prior to the pool season.
ITEMS TO NOTE: Crimson Ridge – Attorney Albers and Joe Wright have been working on a draft agreement between the City and Crimson Ridge. Albers recently received copies from the City of Kamiah on two sewer extensions where the State asked how the City had the right to provide service outside of their jurisdiction. Public Works Director Gortsema explained that Crimson Ridge proposed a revision of the line that is requiring additional research on his part. They are proposing having a pig loading station on the pressurized line instead of cleanouts. Gortsema has been researching this option and has received conflicting information. Because of these additional items to consider, the agreement is not ready to be signed.
The meeting adjourned at 8:40 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, September 20, 2004
September 20, 2004 Regular Meeting
The City Council met in regular session on September 20, 2004 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Jane Kissinger
Georgia DeHaas
James Zehner
Councilmembers absent:
Mike McDonald
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the September 7th regular meeting were approved as presented by Councilwoman Kissinger second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
VISITORS: Becky Robinson requested permission to place a 40” retaining wall in the South C Street right of way. Councilman Walker asked the width requirement for a sidewalk in the commercial zone. Public Works Director Gortsema stated the minimum width for sidewalks is 4 feet; however, there is not a different requirement for commercial versus residential. On motion by Councilwoman Kissinger, second by Councilman Lester to allow Becky Robinson to build a 40” retaining wall in the South C Street right of way and to have Becky sign an agreement as drawn up by Attorney Albers on the owner responsibilities. Motion carried by a unanimous vote of the Council present.
SIDEWALK WAIVER: Bill and Ruth Jacobs requested a sidewalk waiver at Jacobs Oil. They are building an addition for the business, but due to truck traffic at the plant it would be hard to maintain sidewalks. On motion by Councilman Lester, second by Councilwoman DeHaas to approve an indefinite sidewalk waiver on C and Pine Street for Jacobs Oil at 410 North C Street. Motion carried by a unanimous vote of the Council present.
Public Works Director Gortsema requested a sidewalk waiver at the Hall Street Booster Station. Councilman Lester made a motion, second by Councilman Zehner to grant an indefinite sidewalk waiver on East South 10th and South Hall Street to the City at the Hall Street Booster Station. Motion carried by a unanimous vote of the Council present.
ORDINANCE NO. 775
(Ordinance No. 775 in its entirety on file in the City’s Ordinance File)
An ordinance of the City of Grangeville amending section 7-1-25 of the Grangeville municipal code relating to solid waste collection rates; providing for the retention and the potential ability of the City Council to adopt future rates by resolution; providing initial rates for the mandatory use of mechanical residential carts as defined in section 7-1-1 of this title; providing for the City’s maintenance fee to be established by ordinance at the outset of the mandatory cart use; providing for the City’s amended rates by ordinance on this occasion; providing for the repeal of ordinances or parts of ordinances in conflict herewith; providing for the ordinance becoming effective upon its passage, approval, and publication.
Councilman Zehner made a motion, second by Councilman Lester that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:
Councilman Zehner - Yes
Councilman Lester - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes
The motion passed.
On motion by Councilman Lester, second by Councilwoman Kissinger that the rules be suspended, the second and third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:
Councilman Zehner - Yes
Councilman Lester - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 775 duly approved and adopted.
ORDINANCE NO. 776
(Ordinance No. 776 in its entirety on file in the City’s Ordinance File)
An ordinance of the City of Grangeville amending section 7-1-1 of the Grangeville municipal code relating to solid waste, including within that ordinance, which provides definitions for the solid waste title of the Grangeville municipal code. A further definition of mechanical container and residential 95 gallon cart; providing for the retention of the balance of the definitions in section 7-1-1; providing for the ordinance becoming effective upon its passage, approval, and publication
After the first reading, changes were made to clarify the carts are owned by Walco and provided to residences and businesses. Walco covers the expense, except during theft and fire. Discussion occurred over who should be responsible. Attorney Albers suggested if a theft occurred, Walco and the City could split the cost of replacement. No decision was made on theft and fire.
On motion by Councilman Lester, second by Councilman Zehner that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:
Councilman Zehner - Yes
Councilman Lester - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 776 duly approved and adopted.
YARD WASTE PROGRAM OFFERED BY WALCO: Walco presented a letter to Clerk Kennedy explaining the use of an extra cart for yard waste, as explained below, for those customers that do not want to use regular garbage cans or sacks.
1. Walco proposed a $20.00 fee for the 4 months of May to September which would be
billed and collected by Walco.
2. Walco would deliver carts on May 1st or before and pick up the carts on September 1st or
after.
3. If a customer orders a cart during the Yard Waste Season the fee will be $20.00 for the
cart.
4. The cart will be marked Yard Waste, either by a different color lid, sticker or both.
5. Walco will address any issues that may arise with an individual missing the Yard Waste
cart.
6. Walco will still accept bags and 32 gallon cans weighing no more than 40 pounds. All
brush and tree clippings must still be tied and bundled with no more than 3’ or 4’ lengths.
ORDINANCE NO. 777
(Ordinance No. 777 in its entirety on file in the City’s Ordinance File)
An ordinance of the City of Grangeville amending section 7-1-13 of the Grangeville municipal code requiring mandatory use of the residential mechanical carts within the City; providing for the continued use of manual containers (garbage cans) for yard waste and for other limited
purposes hereinafter defined; providing for the ordinance becoming effective upon its passage, approval, and publication.
Councilman Walker made a motion, second by Councilman Lester that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:
Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
The motion passed.
On motion by Councilwoman Kissinger, second by Councilman Lester that the rules be suspended, the second and third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:
Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 777 duly approved and adopted.
Attorney Albers stated he would be drafting a new contract with Walco, based upon the ordinances adopted.
RESOLUTION NO. 183
(Resolution No. 183 printed in its entirety on Page 231 in the Resolution Book)
The following resolution was introduced by Councilwoman Kissinger who moved for its adoption. Second by Councilman Walker.
A resolution by the Mayor and City Council of the City of Grangeville, opposing the proposed settlement agreement to the Snake River Basin adjudication and the water claims of the Nez Perce Tribe.
A roll call vote was duly taken with the following results:
Councilman Zehner - Yes
Councilman Lester - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes
The motion passed. Mayor Vanderwall then declared Resolution No. 183 duly approved and adopted.
EQUITY BUY-IN, J-U-B, JIM KIMBALL: Mayor Vanderwall and Clerk Kennedy had a conference call with Jim Kimball asking him to get ready to start on the equity buy-in. Clerk Kennedy sent him some sewer information and Jim Kimball will be meeting with Public Works Director Gortsema on Wednesday, September 22nd at 9:30 a.m.
BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.
Payroll Fund $41,357.16
General Fund $48,426.72
Street Fund $15,301.66
Library Fund $ 3,268.28
Recreation Fund $15,063.92
Snowhaven Fund $ 293.77
Medical Insurance Fund $14,103.78
Water Fund $82,036.88
Sewer Fund $20,289.97
Sanitation Fund $33,818.48
EMPLOYEE HANDBOOK MODIFICATION-HEALTH INSURANCE: Due to the changes in health insurance made by the health insurance committee, the handbook was modified to allow the City to pay the actual costs for an employee to have their family on a non-City policy. The employee can be paid up to a maximum of 70% of the cost to have the employee and family on the City’s policy. On motion by Councilman Walker, second by Councilwoman DeHaas to accept the revision to the handbook under Health Insurance. Motion carried by a unanimous vote of the Council present. The Council will have an employee breakfast on September 28th at 7:30 a.m. at Brodocks to discuss the changes in health insurance.
AUDIT PROPOSAL: The audit proposal is higher this year since GASB34 requirements must be met. The proposal is a “not to exceed $12,300.00”. According to Jo Bolen, the price will probably decrease next year. On motion by Councilwoman Kissinger, second by Councilman Zehner to accept the audit proposal, not to exceed $12,300.00. Motion carried by a unanimous vote of the Council present.
SIDING AND ROOFING ALLOWED IN EACH ZONE: Clerk Kennedy asked the Council to clarify whether galvanized siding is allowed within the City and if so, what zones. Councilman Lester feels that galvanized metal should not be allowed within the City because of its reflective characteristics. The airport has a new hanger and it reflects and could be a hazard to incoming and outgoing planes. Attorney Albers suggested changing the ordinance to allow repair of existing galvanized siding and roofing, but not allowing galvanized on new construction. On motion by Councilman Walker, second by Councilman Lester to have Attorney Albers modify the ordinance that addressed galvanized siding and roofing and change it to require colored siding and roofing in all zones. Motion carried by a unanimous vote of the Council present.
HALL STREET BOOSTER STATION ROOF: Public Works Director Gortsema explained when the new chlorination room is built, the new roof won’t match the existing roof. For $600.00 the entire building can be roofed to match. A change order will be coming before the Council at a future meeting.
WATER GRANT PROJECT, CHANGE ORDER #2, HALL STREET BOOSTER STATION: Public Works Director Gortsema explained three changes that resulted in an increase of $12,500.00. Councilwoman Kissinger made a motion, second by Councilman Lester to approve Change Order #2, especially as relating to valves, in the amount of $12,500.00. Motion carried by a unanimous vote of the Council present.
Gortsema also requested he be allowed to approve change orders when less than $5,000.00 as the Council had granted previously. On motion by Councilwoman Kissinger, second by Councilwoman DeHaas to allow Gortsema to approve change orders up to $5,000.00. The change order would then be on the next agenda for the Council to ratify. Motion carried by a unanimous vote of the Council present.
ENTRANCO SUPPLEMENT TO CONTRACT FOR EXTRA WORK: As discussed earlier when the generators were moved from the water grant to the water bond, engineering work would be added to the grant. The budget with the Department of Commerce has already adjusted and now the City has received the contract from Entranco. On motion by Councilman Walker, second by Councilwoman Kissinger to authorize the Mayor to sign the Entranco supplement to the contract for extra work. Motion carried by a unanimous vote of the Council present.
JIM AND SERENA BROGAN-REQUEST FOR COMPENSATION: Jim Brogan at 1013 Scott Street, had standing water in his back yard that the City originally thought may be a sewer backup. The City ran the main and didn’t find any blockage. The City recommended that Brogan have a plumber run his service line. Brogan found that his line was clean and worked on digging up his sewer line (not at the request of the City). Brogan dug out the entire service line and didn’t find a leak. In the process he tore up a large amount of his yard and landscaping. During a visit to the property, the City also thought there was a possibility that the pond was being overfilled and flooding the yard. The City ended up finding out that the water came from a 2” City water line (which was not shown on any maps) that was looped from a recently abandoned 2” City water line that had been cut and capped.
On motion by Councilman Lester, second by Councilwoman Kissinger to pay Jim and Serena Brogan $960.48 as requested for their costs in trying to find the cause of the water in their yard. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: The Council received copies of the August 26, 2004 Clearwater RC&D Council Minutes.
Clerk Kennedy will be at the Clerk’s conference in Boise, September 22nd-24th.
The meeting adjourned at 9:20 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Jane Kissinger
Georgia DeHaas
James Zehner
Councilmembers absent:
Mike McDonald
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the September 7th regular meeting were approved as presented by Councilwoman Kissinger second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
VISITORS: Becky Robinson requested permission to place a 40” retaining wall in the South C Street right of way. Councilman Walker asked the width requirement for a sidewalk in the commercial zone. Public Works Director Gortsema stated the minimum width for sidewalks is 4 feet; however, there is not a different requirement for commercial versus residential. On motion by Councilwoman Kissinger, second by Councilman Lester to allow Becky Robinson to build a 40” retaining wall in the South C Street right of way and to have Becky sign an agreement as drawn up by Attorney Albers on the owner responsibilities. Motion carried by a unanimous vote of the Council present.
SIDEWALK WAIVER: Bill and Ruth Jacobs requested a sidewalk waiver at Jacobs Oil. They are building an addition for the business, but due to truck traffic at the plant it would be hard to maintain sidewalks. On motion by Councilman Lester, second by Councilwoman DeHaas to approve an indefinite sidewalk waiver on C and Pine Street for Jacobs Oil at 410 North C Street. Motion carried by a unanimous vote of the Council present.
Public Works Director Gortsema requested a sidewalk waiver at the Hall Street Booster Station. Councilman Lester made a motion, second by Councilman Zehner to grant an indefinite sidewalk waiver on East South 10th and South Hall Street to the City at the Hall Street Booster Station. Motion carried by a unanimous vote of the Council present.
ORDINANCE NO. 775
(Ordinance No. 775 in its entirety on file in the City’s Ordinance File)
An ordinance of the City of Grangeville amending section 7-1-25 of the Grangeville municipal code relating to solid waste collection rates; providing for the retention and the potential ability of the City Council to adopt future rates by resolution; providing initial rates for the mandatory use of mechanical residential carts as defined in section 7-1-1 of this title; providing for the City’s maintenance fee to be established by ordinance at the outset of the mandatory cart use; providing for the City’s amended rates by ordinance on this occasion; providing for the repeal of ordinances or parts of ordinances in conflict herewith; providing for the ordinance becoming effective upon its passage, approval, and publication.
Councilman Zehner made a motion, second by Councilman Lester that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:
Councilman Zehner - Yes
Councilman Lester - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes
The motion passed.
On motion by Councilman Lester, second by Councilwoman Kissinger that the rules be suspended, the second and third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:
Councilman Zehner - Yes
Councilman Lester - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 775 duly approved and adopted.
ORDINANCE NO. 776
(Ordinance No. 776 in its entirety on file in the City’s Ordinance File)
An ordinance of the City of Grangeville amending section 7-1-1 of the Grangeville municipal code relating to solid waste, including within that ordinance, which provides definitions for the solid waste title of the Grangeville municipal code. A further definition of mechanical container and residential 95 gallon cart; providing for the retention of the balance of the definitions in section 7-1-1; providing for the ordinance becoming effective upon its passage, approval, and publication
After the first reading, changes were made to clarify the carts are owned by Walco and provided to residences and businesses. Walco covers the expense, except during theft and fire. Discussion occurred over who should be responsible. Attorney Albers suggested if a theft occurred, Walco and the City could split the cost of replacement. No decision was made on theft and fire.
On motion by Councilman Lester, second by Councilman Zehner that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:
Councilman Zehner - Yes
Councilman Lester - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 776 duly approved and adopted.
YARD WASTE PROGRAM OFFERED BY WALCO: Walco presented a letter to Clerk Kennedy explaining the use of an extra cart for yard waste, as explained below, for those customers that do not want to use regular garbage cans or sacks.
1. Walco proposed a $20.00 fee for the 4 months of May to September which would be
billed and collected by Walco.
2. Walco would deliver carts on May 1st or before and pick up the carts on September 1st or
after.
3. If a customer orders a cart during the Yard Waste Season the fee will be $20.00 for the
cart.
4. The cart will be marked Yard Waste, either by a different color lid, sticker or both.
5. Walco will address any issues that may arise with an individual missing the Yard Waste
cart.
6. Walco will still accept bags and 32 gallon cans weighing no more than 40 pounds. All
brush and tree clippings must still be tied and bundled with no more than 3’ or 4’ lengths.
ORDINANCE NO. 777
(Ordinance No. 777 in its entirety on file in the City’s Ordinance File)
An ordinance of the City of Grangeville amending section 7-1-13 of the Grangeville municipal code requiring mandatory use of the residential mechanical carts within the City; providing for the continued use of manual containers (garbage cans) for yard waste and for other limited
purposes hereinafter defined; providing for the ordinance becoming effective upon its passage, approval, and publication.
Councilman Walker made a motion, second by Councilman Lester that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:
Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
The motion passed.
On motion by Councilwoman Kissinger, second by Councilman Lester that the rules be suspended, the second and third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:
Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 777 duly approved and adopted.
Attorney Albers stated he would be drafting a new contract with Walco, based upon the ordinances adopted.
RESOLUTION NO. 183
(Resolution No. 183 printed in its entirety on Page 231 in the Resolution Book)
The following resolution was introduced by Councilwoman Kissinger who moved for its adoption. Second by Councilman Walker.
A resolution by the Mayor and City Council of the City of Grangeville, opposing the proposed settlement agreement to the Snake River Basin adjudication and the water claims of the Nez Perce Tribe.
A roll call vote was duly taken with the following results:
Councilman Zehner - Yes
Councilman Lester - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes
The motion passed. Mayor Vanderwall then declared Resolution No. 183 duly approved and adopted.
EQUITY BUY-IN, J-U-B, JIM KIMBALL: Mayor Vanderwall and Clerk Kennedy had a conference call with Jim Kimball asking him to get ready to start on the equity buy-in. Clerk Kennedy sent him some sewer information and Jim Kimball will be meeting with Public Works Director Gortsema on Wednesday, September 22nd at 9:30 a.m.
BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.
Payroll Fund $41,357.16
General Fund $48,426.72
Street Fund $15,301.66
Library Fund $ 3,268.28
Recreation Fund $15,063.92
Snowhaven Fund $ 293.77
Medical Insurance Fund $14,103.78
Water Fund $82,036.88
Sewer Fund $20,289.97
Sanitation Fund $33,818.48
EMPLOYEE HANDBOOK MODIFICATION-HEALTH INSURANCE: Due to the changes in health insurance made by the health insurance committee, the handbook was modified to allow the City to pay the actual costs for an employee to have their family on a non-City policy. The employee can be paid up to a maximum of 70% of the cost to have the employee and family on the City’s policy. On motion by Councilman Walker, second by Councilwoman DeHaas to accept the revision to the handbook under Health Insurance. Motion carried by a unanimous vote of the Council present. The Council will have an employee breakfast on September 28th at 7:30 a.m. at Brodocks to discuss the changes in health insurance.
AUDIT PROPOSAL: The audit proposal is higher this year since GASB34 requirements must be met. The proposal is a “not to exceed $12,300.00”. According to Jo Bolen, the price will probably decrease next year. On motion by Councilwoman Kissinger, second by Councilman Zehner to accept the audit proposal, not to exceed $12,300.00. Motion carried by a unanimous vote of the Council present.
SIDING AND ROOFING ALLOWED IN EACH ZONE: Clerk Kennedy asked the Council to clarify whether galvanized siding is allowed within the City and if so, what zones. Councilman Lester feels that galvanized metal should not be allowed within the City because of its reflective characteristics. The airport has a new hanger and it reflects and could be a hazard to incoming and outgoing planes. Attorney Albers suggested changing the ordinance to allow repair of existing galvanized siding and roofing, but not allowing galvanized on new construction. On motion by Councilman Walker, second by Councilman Lester to have Attorney Albers modify the ordinance that addressed galvanized siding and roofing and change it to require colored siding and roofing in all zones. Motion carried by a unanimous vote of the Council present.
HALL STREET BOOSTER STATION ROOF: Public Works Director Gortsema explained when the new chlorination room is built, the new roof won’t match the existing roof. For $600.00 the entire building can be roofed to match. A change order will be coming before the Council at a future meeting.
WATER GRANT PROJECT, CHANGE ORDER #2, HALL STREET BOOSTER STATION: Public Works Director Gortsema explained three changes that resulted in an increase of $12,500.00. Councilwoman Kissinger made a motion, second by Councilman Lester to approve Change Order #2, especially as relating to valves, in the amount of $12,500.00. Motion carried by a unanimous vote of the Council present.
Gortsema also requested he be allowed to approve change orders when less than $5,000.00 as the Council had granted previously. On motion by Councilwoman Kissinger, second by Councilwoman DeHaas to allow Gortsema to approve change orders up to $5,000.00. The change order would then be on the next agenda for the Council to ratify. Motion carried by a unanimous vote of the Council present.
ENTRANCO SUPPLEMENT TO CONTRACT FOR EXTRA WORK: As discussed earlier when the generators were moved from the water grant to the water bond, engineering work would be added to the grant. The budget with the Department of Commerce has already adjusted and now the City has received the contract from Entranco. On motion by Councilman Walker, second by Councilwoman Kissinger to authorize the Mayor to sign the Entranco supplement to the contract for extra work. Motion carried by a unanimous vote of the Council present.
JIM AND SERENA BROGAN-REQUEST FOR COMPENSATION: Jim Brogan at 1013 Scott Street, had standing water in his back yard that the City originally thought may be a sewer backup. The City ran the main and didn’t find any blockage. The City recommended that Brogan have a plumber run his service line. Brogan found that his line was clean and worked on digging up his sewer line (not at the request of the City). Brogan dug out the entire service line and didn’t find a leak. In the process he tore up a large amount of his yard and landscaping. During a visit to the property, the City also thought there was a possibility that the pond was being overfilled and flooding the yard. The City ended up finding out that the water came from a 2” City water line (which was not shown on any maps) that was looped from a recently abandoned 2” City water line that had been cut and capped.
On motion by Councilman Lester, second by Councilwoman Kissinger to pay Jim and Serena Brogan $960.48 as requested for their costs in trying to find the cause of the water in their yard. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: The Council received copies of the August 26, 2004 Clearwater RC&D Council Minutes.
Clerk Kennedy will be at the Clerk’s conference in Boise, September 22nd-24th.
The meeting adjourned at 9:20 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Tuesday, September 7, 2004
September 7, 2004 Regular Meeting
The City Council met in regular session on September 7, 2004 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Jane Kissinger
Georgia DeHaas
James Zehner
Councilmembers absent:
Mike McDonald
City employees present were Water Superintendent Curtiss, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the August 23rd regular meeting were approved as presented by Councilwoman Kissinger second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
PUBLIC HEARING: At this time the public hearing was held for consideration of the proposed budget for the fiscal period October 1, 2004 – September 30, 2005. Mayor Vanderwall also asked for any comments on the approximate 7% increase in garbage rates. There being no comments or objections the hearing was declared over and the following Ordinance was read.
ORDINANCE NO. 773
(Ordinance No. 773 in its entirety on file in the City’s Ordinance File)
An Ordinance entitled the annual appropriation ordinance for the fiscal year beginning October 1, 2004, appropriating the sum of $7,499,202.00 to defray the expenses and liabilities of the City of Grangeville for said fiscal year; authorizing a levy of sufficient tax upon the taxable property and specifying the objects and purposes for which said appropriations are made.
Councilman Walker made a motion, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:
Councilman Zehner - Yes
Councilman Lester - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 774 duly approved and adopted.
VISITORS: Annelle Urbahn asked for permission to use Heritage Square for a Flea Market, with craft and food vendors, in place of Oktubberfest. The insurance would be provided by the Chamber and they hope to have it possibly over the softball tournament the first weekend in October.
The Merchants also plan to gear up around November 18th for a Christmas “Old Fashioned-Shop at Home” theme and hope to hang more lights at Heritage square during this season.
The Elks would like to request permission to close South Street on September 19th for the Elks Picnic. On motion by Councilwoman Kissinger, second by Councilman Zehner to allow the Elks to close South Street, from Meadow to the Cash and Carry entrance on September 19th from noon until 6:00 p.m. for the Elks Picnic. Motion carried by a unanimous vote of the Council present.
The verbal request to put in a retaining wall at the Ernie’s Steakhouse was postponed until the next meeting since a drawing was not submitted for review. Becky Robinson will be contacted so she can attend the next meeting.
Juanita Tinsman updated the Council on the Skatepark, which had its 1 year anniversary celebration this summer. The newest piece of equipment is very popular and highly used. Juanita plans to step down as Co-chairman but will still be involved at the park. She plans to look into funding to roof the courts to help with the longevity of the equipment. Brian Barnes had received one quote for $30,000.00 for the roof and Juanita will continue to look into ideas for funding the project. The final report to the Tony Hawk Foundation was submitted, which completes the requirements of the grant.
Juanita also asked for clarification of exotic animals, since her son runs the pet store in town. According to the State, exotic animals are animals not raised in captivity. Councilwoman DeHaas researched information on the internet on various snakes, and pythons and boas are listed as “pet shop” animals. Attorney Albers stated that the main issue of the definition is if it is inherently dangerous. He feels the size of the reptile or animal needs to be considered to determine this. Small animals being sold out of the store are probably not inherently dangerous at this time, but may as they get larger. Juanita was informed that they are doing nothing wrong right now.
SIDEWALK WAIVER: On motion by Councilman Zehner, second by Councilwoman DeHaas to grant Bryon Greig an indefinite sidewalk waiver at 720 North D Street. Motion carried by a unanimous vote of the Council present.
Councilman Walker made a motion, second by Councilwoman DeHaas to grant Mike Suhr a sidewalk waiver on D Street in conjunction with the sidewalk wavier that was granted at 406 Pine Street on July 6, 2004. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 174 calls for service. There were 118 cases written, 31 arrests, 67 citations and 6 written warnings issued. The Police and Animal Control Report for August 2004 was accepted on motion by Councilman Walker, second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
Water Superintendent Curtis presented the Water Leak report for August 2004 and reported that the department repaired 22 leaks (124 year to date) and 4 leaking services.
BOA CONSTRICTOR IN THE CITY LIMITS: Chance Ervin explained that he brought pictures of the cage and how it can be locked. He also has information on the snake from when he bought it at a pet store in 1992 in Clarkston. Councilwoman DeHaas feels that the City should allow him to keep the snake; however if it is brought on City property or the school, the City must be notified. Councilman Zehner doesn’t feel that the snake should be treated any differently than large dogs. Animals are prohibited in the City Parks and he feels that all animals should be treated the same. Councilwoman Kissinger has reservations and one of those is the snake around small children. She wants the cage locked when Chance is not with the snake.
On motion by Councilman Walker, second by Councilman Lester to allow Chance to have the snake on property under his control, that the cage must be locked when he is not there, and that it is not allowed on public property without a request from another individual and then he must receive permission from the Chief of Police before taking it out. Chance must also sign an agreement. Councilwoman DeHaas and Councilman Zehner feel the motion is too restrictive. Motion failed, Councilman Walker and Councilwoman Kissinger voting Yes.
Councilwoman DeHaas made a motion, second by Councilman Zehner to allow Chance Ervin to have the snake in the City; that he obey all the restrictions in the parks and must have a special request from another individual or organization and then permission from the Chief of Police to display the snake on any City property. Councilwoman Kissinger feels the cage needs to be locked. Chance stated that he didn’t have a problem locking the cage when he’s gone.
Councilman Walker amended the motion, second by Councilwoman Kissinger to have the cage locked when Chance is not there. Motion carried by a unanimous vote of the council present. The Council then voted on the original motion. Motion carried by a unanimous vote of the Council present.
FIRE PROTECTION MUTUAL AID AGREEMENT WITH COTTONWOOD: On motion by Councilman Walker, second by Councilman Zehner to adopt the Fire Protection Mutual Aid Agreement with Cottonwood. Motion carried by a unanimous vote of the Council present.
EQUITY BUY-IN PROGRAM FOR WATER AND SEWER: The Council discussed ideas on an equity buy-in program and why it may be needed. Councilman Lester explained that funds generated from the equity buy-in would go toward upgrades to the water or sewer systems, not general maintenance. Most Cities have a program in place and the Council feels a program is needed. Councilman Walker felt that this was a planning stage toward future growth of the system so expansion or a new system could be funded. The money saved wouldn’t be enough to fund the entire project; however it may be enough match for a grant or something similar. Mayor Vanderwall stated that money was budgeted in the 2004-05 budget to develop an equity buy-in program. It will take at a minimum of 90 days to complete.
Dave Wimer asked if the buy-in would need to be paid upfront or as the lots are developed. Councilman Lester felt that Dave’s situation was different since he is out of the City limits and area of impact. He is not required to get building permits; therefore, it would be hard to know when those lots are developed. Councilwoman DeHaas would like to see the buy-in occur as the lot is developed. Councilman Walker explained that the City has talked to J-U-B (Kimball Engineering) and they have recommended $2,500.00 for sewer as an estimate for the buy in until the actual numbers are determined. If the amount is higher, the developer would be charged the difference but if it’s lower, the developer would receive a refund. Councilman Zehner felt that $2,500.00 is too high. Kevin Tomlinson asked if an amount needs to be determined right now since no one is ready to connect and probably wouldn’t be for more than 90 days. Councilwoman Kissinger felt that cabins and RV spaces may need to have a different formula than residential lots.
Richard Baines felt that the $2,500.00 per lot is outrageous, especially if he had to pay the fee for each RV spot and cabin. Councilman Walker was offended that he thought it was outrageous. The Council has professional people that are being consulted for information and they are trying to protect the plant and the community yet try to accommodate what the developers want to do. Mayor Vanderwall also stated that the citizens would want their government to research before making a decision. Councilman Lester stated that Buy-The-Way came to the Council April 29th and they don’t have an answer on their subdivision yet. Grangeville is not the first City to establish a program and other Cities probably have a formula for RV spaces and cabins.
Councilman Lester made a motion, second by Councilman Kissinger to move forward with an equity buy-in program for water and sewer and hire J-U-B (Kimball Engineering) to provide a formula to determine the monetary amount of the buy-in. Motion carried by a unanimous vote of the Council present.
Councilman Lester made a motion, second by Councilman Walker to set the buy-in for water and sewer at $2,000.00 each for anyone that needs to hook up prior to having the actual numbers. If the actual comes in less, the developer would receive a refund and if it is more, the developer would be billed the additional costs. Councilman Lester explained the $2,000.00 comes from the estimate from Bob and Gil Walker of $4,000.00 for water and sewer both. Councilwoman Kissinger felt the developments need to be approved in Phases to make it more feasible for the developers and that it may need to be revisited whether those lots inside the City need to pay the buy-in fee. Councilman Lester responded that Camas Gravel has done their development on the West end of town in phases and the City hasn’t had a problem doing that. Councilwoman DeHaas felt the buy-in should be paid when the lots come into service. The motion passed, Councilman Zehner and Councilwoman DeHaas voting no.
CRIMSON RIDGE DEVELOPMENT (FORMALLY KNOWN AS BUY-THE–WAY DEVELOPMENT) RECOMMENDATION: A committee made up of Mayor Vanderwall, Councilmen Lester and Walker, Attorney Albers and Public Works Director Gortsema made a recommendation to guarantee a total of 100 lots for Phase I, 80 of which without an equity buy-in and 20 lots with an equity buy-in. Crimson Ridge has decided to request Sewer only. They will retain ownership and maintain the sewer infrastructure inside their property, which includes the sewer lines, lift stations, pumps, generators and electricity. Councilwoman Kissinger stated that she was originally opposed to granting 80 lots with no equity buy-in; however she researched her records and found a draft agreement that listed 80 lots and she felt that number was fair. Councilman Zehner stated he would like to abstain since he is related to a developer. On motion by Councilwoman Kissinger, second by Councilman Walker to excuse Councilman Zehner from voting. Motion carried by a unanimous vote of the Council present.
Councilwoman Kissinger made a motion, second by Councilman Lester to accept the committee recommendation for Crimson Ridge, specifically to guarantee a total of 100 lots for Phase I, 80 lots without an equity buy-in and 20 lots with an equity buy-in and to have Attorney Albers
establish the agreement and apply for the right of way with the State of Idaho. Motion carried, Councilman Zehner abstained.
Dave Wimer wanted to clarify that Crimson Ridge will have one hookup charge. Councilman Lester explained that was the case since the developers decided to retain ownership of their line; therefore having only one hookup to the City’s line.
RICHARD BAINES SEWER REQUEST: Richard Baines stated that after hearing the approval for Crimson Ridge, he would like to state that his request is to pay the connection fee and request a waiver of the buy-in fee. Councilman Walker considered his request and since it came in so close to Crimson Ridge, he would be willing to waive the buy-in on 9 residential lots but he is not ready to make a decision on the commercial lots. This allows Richard 80% of his lots without the buy-in which was the approval for Crimson Ridge. Richard asked what needed to be done so a decision could be made on the commercial lots. Councilman Lester felt that J-U-B Engineering should know the percentage for cabins or RV spaces and be able to determine what the City should charge. Mayor Vanderwall stated that the City could make a call to J-U-B to find out additional information on cabins and RV spaces.
Councilman Walker made a motion, second by Councilman Zehner to guarantee Richard Baines 11 residential lots, 9 lots without an equity buy-in and 2 lots with an equity buy-in based upon the plat he submitted. Motion carried by a unanimous vote of the Council present.
ENTRANCO INVOICE: On motion by Councilman Walker, second by Councilwoman DeHaas to approve the payment of $22,677.50 for Entranco. Motion carried by a unanimous vote of the Council present.
ORDINANCE NO. 774
(Ordinance No. 774 in its entirety on file in the City’s Ordinance File)
An Ordinance of the City of Grangeville providing off street parking requirements for multi unit buildings such as duplexes or apartment buildings; providing the ordinance to become effective upon its passage, approval, and publication; providing for the repeal of ordinances or parts of ordinances in conflict herewith.
Councilman Lester made a motion, second by Councilwoman Kissinger that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:
Councilman Zehner - Yes
Councilman Lester - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 774 duly approved and adopted.
RESOLUTION NO. 182
(Resolution No. 182 printed in its entirety on Page 230 In the Resolution Book)
The resolution adopting the Equal Employment Opportunity Policy Statement was introduced by Councilwoman Kissinger, who moved for its adoption. Seconded by Councilwoman DeHaas.
A roll call vote was duly taken with the following results:
Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
The motion passed. Mayor Vanderwall then declared Resolution No. 182 duly approved and adopted.
CHANGE MONTHLY SALARY PAY TO BI-WEEKLY: The employee insurance committee met to make changes to reduce insurance costs. One of the changes is to have a deduction for a portion of the employees health insurance on each bi-weekly paycheck; therefore changing the monthly pay to bi-weekly. On motion by Councilwoman DeHaas, second by Councilman Zehner to change the employee handbook to pay the salary employees bi-weekly. Motion carried by a unanimous vote of the Council present.
WORKSHOP: A tentative workshop was scheduled for September 13th at 7:00 p.m. to discuss the garbage contract and rates, inviting Sidney Walker to attend at 7:30 p.m.
LETTER FROM ROBERT BLEWETT: Mayor Vanderwall noted the receipt of the letter from Robert Blewett regarding new sewer connections.
HOLMAN PROPERTY: Attorney Albers explained that Ordinance #279 annexing the Holman property April 16, 1953 was found and forwarded to Holman’s attorney, John Haley. He will review the ordinance with a map and the case will no longer go to court since Holman’s were already annexed into the City as Zone B.
ATTORNEY MEETING: Attorney Albers requested the City pay his $25.00 registration fee to attend an ICRMP Civil Attorney Training in Lewiston on September 30th. Councilwoman Kissinger made a motion, second by Councilman Lester to pay the $25.00 registration fee for Attorney Albers to attend. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: The Council was notified of the Complaint and Demand of a Jury Trial for the sewer claim of Phil Mason.
The Council received copies of the July 22, 2004 Clearwater RC&D Council Minutes.
Councilman Walker stated he was not in favor of the Snake River Basin Adjudication Agreement and it will be on the September 20th agenda.
The meeting adjourned at 10:10 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Jane Kissinger
Georgia DeHaas
James Zehner
Councilmembers absent:
Mike McDonald
City employees present were Water Superintendent Curtiss, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the August 23rd regular meeting were approved as presented by Councilwoman Kissinger second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
PUBLIC HEARING: At this time the public hearing was held for consideration of the proposed budget for the fiscal period October 1, 2004 – September 30, 2005. Mayor Vanderwall also asked for any comments on the approximate 7% increase in garbage rates. There being no comments or objections the hearing was declared over and the following Ordinance was read.
ORDINANCE NO. 773
(Ordinance No. 773 in its entirety on file in the City’s Ordinance File)
An Ordinance entitled the annual appropriation ordinance for the fiscal year beginning October 1, 2004, appropriating the sum of $7,499,202.00 to defray the expenses and liabilities of the City of Grangeville for said fiscal year; authorizing a levy of sufficient tax upon the taxable property and specifying the objects and purposes for which said appropriations are made.
Councilman Walker made a motion, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:
Councilman Zehner - Yes
Councilman Lester - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 774 duly approved and adopted.
VISITORS: Annelle Urbahn asked for permission to use Heritage Square for a Flea Market, with craft and food vendors, in place of Oktubberfest. The insurance would be provided by the Chamber and they hope to have it possibly over the softball tournament the first weekend in October.
The Merchants also plan to gear up around November 18th for a Christmas “Old Fashioned-Shop at Home” theme and hope to hang more lights at Heritage square during this season.
The Elks would like to request permission to close South Street on September 19th for the Elks Picnic. On motion by Councilwoman Kissinger, second by Councilman Zehner to allow the Elks to close South Street, from Meadow to the Cash and Carry entrance on September 19th from noon until 6:00 p.m. for the Elks Picnic. Motion carried by a unanimous vote of the Council present.
The verbal request to put in a retaining wall at the Ernie’s Steakhouse was postponed until the next meeting since a drawing was not submitted for review. Becky Robinson will be contacted so she can attend the next meeting.
Juanita Tinsman updated the Council on the Skatepark, which had its 1 year anniversary celebration this summer. The newest piece of equipment is very popular and highly used. Juanita plans to step down as Co-chairman but will still be involved at the park. She plans to look into funding to roof the courts to help with the longevity of the equipment. Brian Barnes had received one quote for $30,000.00 for the roof and Juanita will continue to look into ideas for funding the project. The final report to the Tony Hawk Foundation was submitted, which completes the requirements of the grant.
Juanita also asked for clarification of exotic animals, since her son runs the pet store in town. According to the State, exotic animals are animals not raised in captivity. Councilwoman DeHaas researched information on the internet on various snakes, and pythons and boas are listed as “pet shop” animals. Attorney Albers stated that the main issue of the definition is if it is inherently dangerous. He feels the size of the reptile or animal needs to be considered to determine this. Small animals being sold out of the store are probably not inherently dangerous at this time, but may as they get larger. Juanita was informed that they are doing nothing wrong right now.
SIDEWALK WAIVER: On motion by Councilman Zehner, second by Councilwoman DeHaas to grant Bryon Greig an indefinite sidewalk waiver at 720 North D Street. Motion carried by a unanimous vote of the Council present.
Councilman Walker made a motion, second by Councilwoman DeHaas to grant Mike Suhr a sidewalk waiver on D Street in conjunction with the sidewalk wavier that was granted at 406 Pine Street on July 6, 2004. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 174 calls for service. There were 118 cases written, 31 arrests, 67 citations and 6 written warnings issued. The Police and Animal Control Report for August 2004 was accepted on motion by Councilman Walker, second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.
Water Superintendent Curtis presented the Water Leak report for August 2004 and reported that the department repaired 22 leaks (124 year to date) and 4 leaking services.
BOA CONSTRICTOR IN THE CITY LIMITS: Chance Ervin explained that he brought pictures of the cage and how it can be locked. He also has information on the snake from when he bought it at a pet store in 1992 in Clarkston. Councilwoman DeHaas feels that the City should allow him to keep the snake; however if it is brought on City property or the school, the City must be notified. Councilman Zehner doesn’t feel that the snake should be treated any differently than large dogs. Animals are prohibited in the City Parks and he feels that all animals should be treated the same. Councilwoman Kissinger has reservations and one of those is the snake around small children. She wants the cage locked when Chance is not with the snake.
On motion by Councilman Walker, second by Councilman Lester to allow Chance to have the snake on property under his control, that the cage must be locked when he is not there, and that it is not allowed on public property without a request from another individual and then he must receive permission from the Chief of Police before taking it out. Chance must also sign an agreement. Councilwoman DeHaas and Councilman Zehner feel the motion is too restrictive. Motion failed, Councilman Walker and Councilwoman Kissinger voting Yes.
Councilwoman DeHaas made a motion, second by Councilman Zehner to allow Chance Ervin to have the snake in the City; that he obey all the restrictions in the parks and must have a special request from another individual or organization and then permission from the Chief of Police to display the snake on any City property. Councilwoman Kissinger feels the cage needs to be locked. Chance stated that he didn’t have a problem locking the cage when he’s gone.
Councilman Walker amended the motion, second by Councilwoman Kissinger to have the cage locked when Chance is not there. Motion carried by a unanimous vote of the council present. The Council then voted on the original motion. Motion carried by a unanimous vote of the Council present.
FIRE PROTECTION MUTUAL AID AGREEMENT WITH COTTONWOOD: On motion by Councilman Walker, second by Councilman Zehner to adopt the Fire Protection Mutual Aid Agreement with Cottonwood. Motion carried by a unanimous vote of the Council present.
EQUITY BUY-IN PROGRAM FOR WATER AND SEWER: The Council discussed ideas on an equity buy-in program and why it may be needed. Councilman Lester explained that funds generated from the equity buy-in would go toward upgrades to the water or sewer systems, not general maintenance. Most Cities have a program in place and the Council feels a program is needed. Councilman Walker felt that this was a planning stage toward future growth of the system so expansion or a new system could be funded. The money saved wouldn’t be enough to fund the entire project; however it may be enough match for a grant or something similar. Mayor Vanderwall stated that money was budgeted in the 2004-05 budget to develop an equity buy-in program. It will take at a minimum of 90 days to complete.
Dave Wimer asked if the buy-in would need to be paid upfront or as the lots are developed. Councilman Lester felt that Dave’s situation was different since he is out of the City limits and area of impact. He is not required to get building permits; therefore, it would be hard to know when those lots are developed. Councilwoman DeHaas would like to see the buy-in occur as the lot is developed. Councilman Walker explained that the City has talked to J-U-B (Kimball Engineering) and they have recommended $2,500.00 for sewer as an estimate for the buy in until the actual numbers are determined. If the amount is higher, the developer would be charged the difference but if it’s lower, the developer would receive a refund. Councilman Zehner felt that $2,500.00 is too high. Kevin Tomlinson asked if an amount needs to be determined right now since no one is ready to connect and probably wouldn’t be for more than 90 days. Councilwoman Kissinger felt that cabins and RV spaces may need to have a different formula than residential lots.
Richard Baines felt that the $2,500.00 per lot is outrageous, especially if he had to pay the fee for each RV spot and cabin. Councilman Walker was offended that he thought it was outrageous. The Council has professional people that are being consulted for information and they are trying to protect the plant and the community yet try to accommodate what the developers want to do. Mayor Vanderwall also stated that the citizens would want their government to research before making a decision. Councilman Lester stated that Buy-The-Way came to the Council April 29th and they don’t have an answer on their subdivision yet. Grangeville is not the first City to establish a program and other Cities probably have a formula for RV spaces and cabins.
Councilman Lester made a motion, second by Councilman Kissinger to move forward with an equity buy-in program for water and sewer and hire J-U-B (Kimball Engineering) to provide a formula to determine the monetary amount of the buy-in. Motion carried by a unanimous vote of the Council present.
Councilman Lester made a motion, second by Councilman Walker to set the buy-in for water and sewer at $2,000.00 each for anyone that needs to hook up prior to having the actual numbers. If the actual comes in less, the developer would receive a refund and if it is more, the developer would be billed the additional costs. Councilman Lester explained the $2,000.00 comes from the estimate from Bob and Gil Walker of $4,000.00 for water and sewer both. Councilwoman Kissinger felt the developments need to be approved in Phases to make it more feasible for the developers and that it may need to be revisited whether those lots inside the City need to pay the buy-in fee. Councilman Lester responded that Camas Gravel has done their development on the West end of town in phases and the City hasn’t had a problem doing that. Councilwoman DeHaas felt the buy-in should be paid when the lots come into service. The motion passed, Councilman Zehner and Councilwoman DeHaas voting no.
CRIMSON RIDGE DEVELOPMENT (FORMALLY KNOWN AS BUY-THE–WAY DEVELOPMENT) RECOMMENDATION: A committee made up of Mayor Vanderwall, Councilmen Lester and Walker, Attorney Albers and Public Works Director Gortsema made a recommendation to guarantee a total of 100 lots for Phase I, 80 of which without an equity buy-in and 20 lots with an equity buy-in. Crimson Ridge has decided to request Sewer only. They will retain ownership and maintain the sewer infrastructure inside their property, which includes the sewer lines, lift stations, pumps, generators and electricity. Councilwoman Kissinger stated that she was originally opposed to granting 80 lots with no equity buy-in; however she researched her records and found a draft agreement that listed 80 lots and she felt that number was fair. Councilman Zehner stated he would like to abstain since he is related to a developer. On motion by Councilwoman Kissinger, second by Councilman Walker to excuse Councilman Zehner from voting. Motion carried by a unanimous vote of the Council present.
Councilwoman Kissinger made a motion, second by Councilman Lester to accept the committee recommendation for Crimson Ridge, specifically to guarantee a total of 100 lots for Phase I, 80 lots without an equity buy-in and 20 lots with an equity buy-in and to have Attorney Albers
establish the agreement and apply for the right of way with the State of Idaho. Motion carried, Councilman Zehner abstained.
Dave Wimer wanted to clarify that Crimson Ridge will have one hookup charge. Councilman Lester explained that was the case since the developers decided to retain ownership of their line; therefore having only one hookup to the City’s line.
RICHARD BAINES SEWER REQUEST: Richard Baines stated that after hearing the approval for Crimson Ridge, he would like to state that his request is to pay the connection fee and request a waiver of the buy-in fee. Councilman Walker considered his request and since it came in so close to Crimson Ridge, he would be willing to waive the buy-in on 9 residential lots but he is not ready to make a decision on the commercial lots. This allows Richard 80% of his lots without the buy-in which was the approval for Crimson Ridge. Richard asked what needed to be done so a decision could be made on the commercial lots. Councilman Lester felt that J-U-B Engineering should know the percentage for cabins or RV spaces and be able to determine what the City should charge. Mayor Vanderwall stated that the City could make a call to J-U-B to find out additional information on cabins and RV spaces.
Councilman Walker made a motion, second by Councilman Zehner to guarantee Richard Baines 11 residential lots, 9 lots without an equity buy-in and 2 lots with an equity buy-in based upon the plat he submitted. Motion carried by a unanimous vote of the Council present.
ENTRANCO INVOICE: On motion by Councilman Walker, second by Councilwoman DeHaas to approve the payment of $22,677.50 for Entranco. Motion carried by a unanimous vote of the Council present.
ORDINANCE NO. 774
(Ordinance No. 774 in its entirety on file in the City’s Ordinance File)
An Ordinance of the City of Grangeville providing off street parking requirements for multi unit buildings such as duplexes or apartment buildings; providing the ordinance to become effective upon its passage, approval, and publication; providing for the repeal of ordinances or parts of ordinances in conflict herewith.
Councilman Lester made a motion, second by Councilwoman Kissinger that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:
Councilman Zehner - Yes
Councilman Lester - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 774 duly approved and adopted.
RESOLUTION NO. 182
(Resolution No. 182 printed in its entirety on Page 230 In the Resolution Book)
The resolution adopting the Equal Employment Opportunity Policy Statement was introduced by Councilwoman Kissinger, who moved for its adoption. Seconded by Councilwoman DeHaas.
A roll call vote was duly taken with the following results:
Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
The motion passed. Mayor Vanderwall then declared Resolution No. 182 duly approved and adopted.
CHANGE MONTHLY SALARY PAY TO BI-WEEKLY: The employee insurance committee met to make changes to reduce insurance costs. One of the changes is to have a deduction for a portion of the employees health insurance on each bi-weekly paycheck; therefore changing the monthly pay to bi-weekly. On motion by Councilwoman DeHaas, second by Councilman Zehner to change the employee handbook to pay the salary employees bi-weekly. Motion carried by a unanimous vote of the Council present.
WORKSHOP: A tentative workshop was scheduled for September 13th at 7:00 p.m. to discuss the garbage contract and rates, inviting Sidney Walker to attend at 7:30 p.m.
LETTER FROM ROBERT BLEWETT: Mayor Vanderwall noted the receipt of the letter from Robert Blewett regarding new sewer connections.
HOLMAN PROPERTY: Attorney Albers explained that Ordinance #279 annexing the Holman property April 16, 1953 was found and forwarded to Holman’s attorney, John Haley. He will review the ordinance with a map and the case will no longer go to court since Holman’s were already annexed into the City as Zone B.
ATTORNEY MEETING: Attorney Albers requested the City pay his $25.00 registration fee to attend an ICRMP Civil Attorney Training in Lewiston on September 30th. Councilwoman Kissinger made a motion, second by Councilman Lester to pay the $25.00 registration fee for Attorney Albers to attend. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: The Council was notified of the Complaint and Demand of a Jury Trial for the sewer claim of Phil Mason.
The Council received copies of the July 22, 2004 Clearwater RC&D Council Minutes.
Councilman Walker stated he was not in favor of the Snake River Basin Adjudication Agreement and it will be on the September 20th agenda.
The meeting adjourned at 10:10 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, August 23, 2004
August 23, 2004 Regular Meeting
184. August 23, 2004
The City Council met in regular session on August 23, 2004 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Jane Kissinger
Georgia DeHaas
James Zehner
Councilmembers absent:
Mike McDonald
City employees present were Public Works Director Gortsema, Chief Sedam and Clerk Kennedy.
The meeting was called to order and the minutes of the July 19th regular meeting and August 11th special meeting were approved as presented by Councilwoman DeHaas second by Councilwoman Kissinger. Motion carried by a unanimous vote of the Council present.
VISITORS: Jim Chmelik attended the meeting to ask the Council to review information on the Snake River Water Agreement and if the Council chooses, to adopt a resolution opposing the proposed settlement agreement with the Nez Perce Tribe. The Council will take the request under advisement for the September 7th meeting
Jackie Brooks asked for a clarification on the number of dogs she can have at her home. She has three dogs of her own; however her daughter (who has a medical prescription for her dog) and son-in-law live in the same building and have two dogs of their own. The home has complete living quarters upstairs and downstairs and the daughter rents one floor. She wants to know if that counts as separate premises so they can all keep their dogs. Councilman Walker made a motion, second by Councilman Lester to postpone a decision until next meeting when the Council can consult with the Attorney Albers. Motion carried by a unanimous vote of the Council present.
Christine Reuter has helped organize a non-denominational group for Mothers with small children. The group would like to be able to use the covered area under Heritage Square on September 11th from 9:00 a.m. until approximately 1:00 p.m. and be covered for liability under the Chamber of Commerce. They plan to have a baked food and yard sale. On motion by Councilman Kissinger, second by Councilwoman DeHaas to allow Moms Heart to Heart to have a baked food and yard sale on September 11th from 9:00 a.m. until they conclude around 1:00 p.m. Motion carried by a unanimous vote of the Council present.
Hunter Edwards, representing Richard Baines was present to request outside City sewer hookup and request that the City apply for a Highway 95 easement. Hunter explained the Richard is creating a subdivision and would like to request 20 hookups to the City sewer. There would be approximately 9-15 residential hookups and the remaining would be commercial hookups. Councilman Walker felt that information was vague and he wanted to know what they were really doing. Richard Baines explained that he hopes to have 11 houses (the current house on the property and the one he plans to build for himself and then sell 9 additional lots for homes), 20 RV spaces and 30 cabins. There would be a recreation building/bathhouse for overnight guests. Councilwoman Kissinger stated that a decision could not be made until Public Works Director Gortsema has a chance to review the information and a later agenda item on a moratorium on outside hook-ups would need to be discussed.
Adam Aiken has a home at 405 Washington. He was repairing the garage and working with the building inspector on whether to fix or tear down the wall that had problems. According to Adam, the building inspector said it would be better to tear down the wall and then rebuild it, which would be fine since it was an existing structure. Adam applied for a building permit and it was notated on the permit that he couldn’t rebuild his garage because it was only 3 feet from the property line. Adam proposes to have an open carport approximately 14 feet by 30 feet in size and would like the Council to consider his request to build the carport since the building inspector gave him inaccurate information. On motion by Councilman Lester, second by Councilwoman DeHaas to approve the carport for Adam Aiken on the current foundation. Motion carried by a unanimous vote of the Council present.
SIDEWALK WAIVER: Randy Smith requested a sidewalk waiver at 315 North D Street. On motion by Councilman Walker, second by Councilman Zehner to grant Randy Smith an indefinite sidewalk waiver at 315 North D Street. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 176 calls for service. There were 145 cases written, 35 arrests, 72 citations and 10 written warnings issued. The Police and Animal Control Report for July 2004 was accepted on motion by Councilwoman Kissinger, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
Public Works Director Gortsema presented the Water Leak report for July 2004 and reported that the department repaired 24 leaks (102 year to date) and 5 leaking services. Gortsema reported that the Sewer Project is completed and he was pleased with Atlas’s work. They have a pay request in the bills.
The Library Minutes dated July 1, 2004 were accepted on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.
BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 46,534.92
General Fund $ 39,724.64
Street Fund $ 44,069.07
Library Fund $ 3,105.73
Recreation Fund $ 25,366.36
Snowhaven Fund $ 1,516.02
Medical Insurance Fund $ 12,548.05
Water Fund $ 99,646.42
Sewer Fund $134,564.98
Sanitation Fund $ 34,633.05
MORATORIUM ON OUTSIDE HOOK-UPS FOR WATER AND SEWER: During budget workshops, the Council discussed an equity buy in program since the City had received multiple inquires for outside water and sewer hook-ups. In order to get a program in place, it will take approximately 90 days. Councilman Walker feels that a moratorium of six months may be needed until a decision is reached on the equity buy in. Councilwoman DeHaas is no expert, but feels that six months is too long; that the Council needs to get on the situation and get it resolved. She doesn’t feel that a moratorium is needed. Councilman Lester feels that with the DEQ issues at the plant the City may be adding to the problem and not trying to fix it. Councilwoman Kissinger would prefer to have the moratorium be open ended and then try to make a decision as soon as possible.
Richard Baines asked the Council to consider how a moratorium would affect developments and his in particular. He stated that if the Council has a moratorium, his employees would be laid off and the project would halt. He has a plan that would bring revenue to the City and the Council should consider that when making a decision.
Councilman Lester suggested an alternative to a moratorium and that would be to pick an estimated buy in amount until the actual number is determined. Then the developer would pay more if the amount increased or receive a refund if the amount decreased. No decision was reached on creating a moratorium.
DEBCO CONTRACT: On motion by Councilman Kissinger, second by Councilman Zehner to authorize the Mayor to sign Debco’s contract and the Notice to Proceed. Motion carried by a unanimous vote of the Council present.
THE HONG FA: Councilman Lester made a motion, second by Councilman Zehner to approve the beer and wine by the drink license for The Hong Fa Restaurant pending State approval. Motion carried by a unanimous vote of the Council present.
GENERATOR BIDS: Public Works Director Gortsema explained that Smith Detroit Diesel Allison, Inc. had included tax in their bid; therefore, their correct bid for three generators is $91,968.09. On motion by Councilman Lester, second by Councilman Zehner to award the bid to Smith Detroit Diesel Allison, Inc. for $91,968.09 and authorize the Mayor to sign the notice of award. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: Kooskia Mayor Schurbon sent a letter concerning the Snake River Basin Adjudication Agreement and the resolution adopted by Kooskia, as discussed Jim Chmelik early in the meeting.
The meeting adjourned at 9:40 P.M.
_____________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
The City Council met in regular session on August 23, 2004 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Jane Kissinger
Georgia DeHaas
James Zehner
Councilmembers absent:
Mike McDonald
City employees present were Public Works Director Gortsema, Chief Sedam and Clerk Kennedy.
The meeting was called to order and the minutes of the July 19th regular meeting and August 11th special meeting were approved as presented by Councilwoman DeHaas second by Councilwoman Kissinger. Motion carried by a unanimous vote of the Council present.
VISITORS: Jim Chmelik attended the meeting to ask the Council to review information on the Snake River Water Agreement and if the Council chooses, to adopt a resolution opposing the proposed settlement agreement with the Nez Perce Tribe. The Council will take the request under advisement for the September 7th meeting
Jackie Brooks asked for a clarification on the number of dogs she can have at her home. She has three dogs of her own; however her daughter (who has a medical prescription for her dog) and son-in-law live in the same building and have two dogs of their own. The home has complete living quarters upstairs and downstairs and the daughter rents one floor. She wants to know if that counts as separate premises so they can all keep their dogs. Councilman Walker made a motion, second by Councilman Lester to postpone a decision until next meeting when the Council can consult with the Attorney Albers. Motion carried by a unanimous vote of the Council present.
Christine Reuter has helped organize a non-denominational group for Mothers with small children. The group would like to be able to use the covered area under Heritage Square on September 11th from 9:00 a.m. until approximately 1:00 p.m. and be covered for liability under the Chamber of Commerce. They plan to have a baked food and yard sale. On motion by Councilman Kissinger, second by Councilwoman DeHaas to allow Moms Heart to Heart to have a baked food and yard sale on September 11th from 9:00 a.m. until they conclude around 1:00 p.m. Motion carried by a unanimous vote of the Council present.
Hunter Edwards, representing Richard Baines was present to request outside City sewer hookup and request that the City apply for a Highway 95 easement. Hunter explained the Richard is creating a subdivision and would like to request 20 hookups to the City sewer. There would be approximately 9-15 residential hookups and the remaining would be commercial hookups. Councilman Walker felt that information was vague and he wanted to know what they were really doing. Richard Baines explained that he hopes to have 11 houses (the current house on the property and the one he plans to build for himself and then sell 9 additional lots for homes), 20 RV spaces and 30 cabins. There would be a recreation building/bathhouse for overnight guests. Councilwoman Kissinger stated that a decision could not be made until Public Works Director Gortsema has a chance to review the information and a later agenda item on a moratorium on outside hook-ups would need to be discussed.
Adam Aiken has a home at 405 Washington. He was repairing the garage and working with the building inspector on whether to fix or tear down the wall that had problems. According to Adam, the building inspector said it would be better to tear down the wall and then rebuild it, which would be fine since it was an existing structure. Adam applied for a building permit and it was notated on the permit that he couldn’t rebuild his garage because it was only 3 feet from the property line. Adam proposes to have an open carport approximately 14 feet by 30 feet in size and would like the Council to consider his request to build the carport since the building inspector gave him inaccurate information. On motion by Councilman Lester, second by Councilwoman DeHaas to approve the carport for Adam Aiken on the current foundation. Motion carried by a unanimous vote of the Council present.
SIDEWALK WAIVER: Randy Smith requested a sidewalk waiver at 315 North D Street. On motion by Councilman Walker, second by Councilman Zehner to grant Randy Smith an indefinite sidewalk waiver at 315 North D Street. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 176 calls for service. There were 145 cases written, 35 arrests, 72 citations and 10 written warnings issued. The Police and Animal Control Report for July 2004 was accepted on motion by Councilwoman Kissinger, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
Public Works Director Gortsema presented the Water Leak report for July 2004 and reported that the department repaired 24 leaks (102 year to date) and 5 leaking services. Gortsema reported that the Sewer Project is completed and he was pleased with Atlas’s work. They have a pay request in the bills.
The Library Minutes dated July 1, 2004 were accepted on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.
BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 46,534.92
General Fund $ 39,724.64
Street Fund $ 44,069.07
Library Fund $ 3,105.73
Recreation Fund $ 25,366.36
Snowhaven Fund $ 1,516.02
Medical Insurance Fund $ 12,548.05
Water Fund $ 99,646.42
Sewer Fund $134,564.98
Sanitation Fund $ 34,633.05
MORATORIUM ON OUTSIDE HOOK-UPS FOR WATER AND SEWER: During budget workshops, the Council discussed an equity buy in program since the City had received multiple inquires for outside water and sewer hook-ups. In order to get a program in place, it will take approximately 90 days. Councilman Walker feels that a moratorium of six months may be needed until a decision is reached on the equity buy in. Councilwoman DeHaas is no expert, but feels that six months is too long; that the Council needs to get on the situation and get it resolved. She doesn’t feel that a moratorium is needed. Councilman Lester feels that with the DEQ issues at the plant the City may be adding to the problem and not trying to fix it. Councilwoman Kissinger would prefer to have the moratorium be open ended and then try to make a decision as soon as possible.
Richard Baines asked the Council to consider how a moratorium would affect developments and his in particular. He stated that if the Council has a moratorium, his employees would be laid off and the project would halt. He has a plan that would bring revenue to the City and the Council should consider that when making a decision.
Councilman Lester suggested an alternative to a moratorium and that would be to pick an estimated buy in amount until the actual number is determined. Then the developer would pay more if the amount increased or receive a refund if the amount decreased. No decision was reached on creating a moratorium.
DEBCO CONTRACT: On motion by Councilman Kissinger, second by Councilman Zehner to authorize the Mayor to sign Debco’s contract and the Notice to Proceed. Motion carried by a unanimous vote of the Council present.
THE HONG FA: Councilman Lester made a motion, second by Councilman Zehner to approve the beer and wine by the drink license for The Hong Fa Restaurant pending State approval. Motion carried by a unanimous vote of the Council present.
GENERATOR BIDS: Public Works Director Gortsema explained that Smith Detroit Diesel Allison, Inc. had included tax in their bid; therefore, their correct bid for three generators is $91,968.09. On motion by Councilman Lester, second by Councilman Zehner to award the bid to Smith Detroit Diesel Allison, Inc. for $91,968.09 and authorize the Mayor to sign the notice of award. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: Kooskia Mayor Schurbon sent a letter concerning the Snake River Basin Adjudication Agreement and the resolution adopted by Kooskia, as discussed Jim Chmelik early in the meeting.
The meeting adjourned at 9:40 P.M.
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Terry Vanderwall - Mayor
ATTEST:
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Tonya Kennedy – City Clerk
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