The City Council met in regular session on October 18, 2004 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner
Jane Kissinger
Councilmembers absent:
Mike McDonald
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the October 4th regular meeting were approved as presented by Councilwoman DeHaas second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: Patrick and Reyna Phillips, 314 West South 2nd Street, asked permission to cut down three trees next to their property line that are located in the alley. The Phillips recently tried to have the alley vacated; however, the Council denied the application on June 21, 2004. The Phillips reported that one tree comes into contact with a power pole and two trees block the alley. The branches from the third tree also hang into the street unless kept pruned. Reyna explained that they had their property surveyed and they planned to have the trees removed professionally. Councilman Walker didn’t feel trees that have been there for 25-30 years should be removed. Councilwoman DeHaas felt since the Council denied the request to vacate the alley, the alley needs to be open to the public. Councilman Lester was concerned whether Phillips knew for sure if the third tree they wanted to cut down was actually in the alley or on Winkler’s property line. On motion by Councilwoman Kissinger, second by Councilwoman DeHaas to allow the Phillips to remove the three trees in the alley after first having Public Works Director Gortsema measure the alley width (as recorded on the plat) from the Phillip’s surveyed line to make sure the three trees are in the alley. Motion carried by a unanimous vote of the Council present.
IDA-LEW FUNDING REQUEST: On motion by Councilwoman Kissinger, second by Councilman Lester to release the $3,000.00 budgeted for Ida-Lew funding. Motion carried by a unanimous vote of the Council present.
COMMITTEE REPORTS: The Snowhaven Minutes of October 6, 2004 were accepted on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
ORDINANCE NO 778
(Ordinance No. 778 in its entirety on file in the City’s Ordinance File)
An ordinance of the City of Grangeville restriction and limiting the use of non-painted galvanized metal siding or roofing within the City of Grangeville; providing for the ordinance becoming effective upon its passage, approval, and publication.
Councilman Walker made a motion, second by Councilwoman Kissinger that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:
Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
The motion passed.
On motion by Councilman Lester, second by Councilman Zehner, that the rules be suspended, the second and third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:
Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lester - Yes
Councilman Zehner - Yes
The motion passed. Mayor Vanderwall then declared Ordinance No. 778 duly approved and adopted.
EQUITY BUY IN: Public Works Director Gortsema has provided numerous documents to Jim Kimball of J-U-B to determine the valuation of the system. Jim has computed the depreciated value of the plant and is currently work on the collection system. He is also working on numbers for I & I (inflow and infiltration). His estimate for the sewer buy in at this time is $3,700.00, based on the City’s current permit.
BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilwoman Kissinger. Motion carried by a unanimous vote of the Council present.
Payroll Fund $ 36,797.48
General Fund $ 39,952.97
Street Fund $ 16,284.06
Library Fund $ 3,372.10
Recreation Fund $ 3,996.39
Snowhaven Fund $ 260.93
Medical Insurance Fund $ 1,085.88
Water Fund $113,883.39
Sewer Fund $ 23,654.94
Sanitation Fund $ 31,369.44
CALL TO DUTY FUND DAY PROCLAMATION: Mayor Vanderwall read the proclamation establishing October as the call to duty fund month to raise money to help troops fly home before deployment overseas and then asked for the Council’s approval. On motion by Councilwoman Kissinger, second by Councilman Walker to authorize the Mayor to sign the proclamation on behalf of the City. Motion carried by a unanimous vote of the Council present.
SIDEWALK WAIVER REQUESTS: On motion by Councilman Walker, second by Councilwoman DeHaas to grant an indefinite sidewalk waiver on both Mill and NezPerce Streets, to June Dewey at 303 NezPerce Street. Motion carried by a unanimous vote of the Council present.
On motion by Councilman Zehner, second by Councilman Lester to grant an indefinite sidewalk waiver on C Street to Shirley Crane at 433 North C Street since there are no other sidewalks in the area. Motion carried by a unanimous vote of the Council present.
Brad Lutz, 617 W. No. 2nd Street was going to attend the meeting to request a sidewalk extension since he was not able to have them installed by October 1, 2004. It was notated that construction is not completed at their home and equipment is still crossing the area where the sidewalk will be installed. Councilman Walker made a motion, second by Councilman Lester to grant Brad Lutz an extension and to have the sidewalks installed by September 1, 2005. Councilman Zehner felt that was too much time and would like the deadline to be June 1, 2005. Councilman Zehner amended the motion, second by Councilwoman DeHaas to have the sidewalks installed by June 1, 2005. The amended motion carried by a unanimous vote of the Council present. The Council then voted on the original motion. The motion carried by a unanimous vote of the Council present.
PURCHASE OF JD FRONT LOADER: Public Works Director Gortsema and Mike Curtiss reviewed estimates for three manufacturers: Case, John Deere and Cat. They have determined that the John Deere is the lowest price when comparing equal products; therefore, they recommend purchasing a 444J John Deere front loader, paying to receive the full warranty which will make the purchase price approximately $1,000.00 more than Case. The City will receive $20,000.00 in trade in for the old machine. On motion by Councilman Walker, second by Councilman Lester to authorize the purchase of a 444J John Deere front loader for $78,648.91. Motion carried by a unanimous vote of the Council present.
REVISED CHANGE ORDER #2: The City had originally approved changed order #2, which has been revised since a valve was eliminated. The change order is now $6,344.00 unless another change is made on the cost for the size increase of the cement slab. On motion by Councilman Lester, second by Councilwoman DeHaas to authorize Mayor Vanderwall to sign change order #2 with a maximum of $6,344.00. Motion carried by a unanimous vote of the Council present.
ADA COMMITTEE: Councilwoman DeHaas asked for ideas for another ADA Committee member. Councilman Lester suggested Donald Alm. Councilwoman DeHaas will talk to him to see if he’s interested.
TASERS FOR THE POLICE DEPARTMENT: On motion by Councilman Lester, second by Councilman Walker to authorize the purchase of seven tasers for the police department. Motion carried by a unanimous vote of the Council present.
ITEMS TO NOTE: Sterling Codifiers is in the process of getting the City code online as budgeted. A copy of a letter from Northwest Insurance Agency on the current ICRMP policy was dispersed to the Council.
The meeting adjourned at 8:35 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Monday, October 18, 2004
Monday, October 4, 2004
October 4, 2004 Regular Meeting
The City Council met in regular session on October 4, 2004 at 7:30 P.M. in the Council Chambers of City Hall.
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner
Councilmembers absent:
Mike McDonald
Jane Kissinger
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the September 20th regular meeting were approved as presented by Councilwoman DeHaas second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: Sue Kutner visited with Chief Sedam on closing a portion of West North 2nd in front of The Gallery on November 6th for a wedding reception. Chief Sedam recommended that Sue place a tent in the parking area in front of The Gallery for the wedding reception. The City would provide barricades to be used to close the road during the reception for approximately four or five hours on November 6th and then the barricades would be placed around the tent for the night. The tent would be removed on Sunday morning. On motion by Councilman Zehner, second by Councilman Lester to approve the recommendation of Chief Sedam for the request submitted by Sue Kutner. Motion carried by a unanimous vote of the Council present
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 176 calls for service. There were 132 cases written, 37 arrests, 67 citations and 7 written warnings issued. The Police and Animal Control Report for September 2004 was accepted on motion by Councilman Lester, second by Councilman Zehner.
Public Works Director Gortsema presented the Water Leak report for September 2004 and reported that the department repaired 28 leaks (151 year to date).
On motion by Councilman Lester, second by Councilman Zehner to accept the Library Minutes of September 22, 2004 and approve the daily schedule of 12:00 – 6:00 p.m. Monday through Friday. Motion carried by a unanimous vote of the Council present.
WATER GRANT PROJECT REPORT: Public Works Director Gortsema updated the Council on the water grant project. The pumps for Hall Street won’t be shipped until November 1st, which sets the project back 30 days. There was also a change in Change Order #2 that was approved last meeting. Change Order #2 will be modified so that valves will not be put on the suction side pump station at this time; rather the valves will be put in during the bond project which will significantly reduce the amount of the change order. The pipe crew should start next week on the transmission line.
Councilman Walker made a motion, second by Councilman Lester to ratify the signing and approve Pay Request #1 to Debco for $55,513.82. Motion carried by a unanimous vote of the Council present.
SIDEWALK INSTALLATION DEADLINE: A letter was sent out on March 8, 2004 to Andy Hairston informing him that sidewalks must be installed by October 1, 2004. Andy did not meet the deadline and he sent a letter to the Council requesting an extension until July 1, 2005. On motion by Councilman Walker, second by Councilman Lester to give Andy Hairston an extension on putting in sidewalks at 512 North State Street until July 1, 2005 and to attach a letter to the title of his property stating sidewalks must be installed and have it recorded at the County. Motion carried by a unanimous vote of the Council present.
A letter was sent to Daniel and Jennifer Kinnick at 308 North Idaho that gave them until June 1, 2004 to replace their sidewalks. Kinnicks moved out of the property prior to their deadline and it was discovered that Countrywide Home Loans had foreclosed on the property. A letter was sent to Countrywide on July 15, 2004 with a deadline of October 1, 2004 to have the sidewalks replaced; however, no action or correspondence was received. Councilman Walker made a motion, second by Councilman Lester to have the City contract to put in a sidewalk at 308 North Idaho and then enter a lien on the property. If a sidewalk can not be installed this fall, a letter will be attached to the title and recorded. Motion carried by a unanimous vote of the Council present.
CHANGE ORDERS #1, #3 AND #4: On motion by Councilwoman DeHaas, second by Councilman Lester to ratify the approval of Change Orders #1, #3 and #4. Motion carried by a unanimous vote of the Council present.
PURCHASE COPIER AND PHONE SYSTEM: Councilwoman DeHaas made a motion, second by Councilman Walker to authorize the City Clerk to purchase the copier and phone system as budgeted. Motion carried by a unanimous vote of the Council present.
SIDEWALK WAIVER REQUEST: Duane Parker, 331 South Florence, submitted a written request for a sidewalk waiver on Maple Street and Florence Street. Councilwoman DeHaas felt that even though the area is landscaped, sidewalks should be placed on both Maple Street and Florence Street. Councilman Lester felt that they should be placed on Maple Street only. Councilman Zehner felt that if the City would have required sidewalks on Florence and Boulevard instead of granting waivers, most of the block would now have sidewalks. On motion by Councilman Lester, second by Councilman Walker to grant an indefinite sidewalk waiver on Florence Street for Duane Parker, but sidewalks must be installed on Maple Street by October 1, 2005. The waiver is tied to whether Mr. Parker proceeds with the project and takes out a building permit. Motion carried, Councilwoman DeHaas voting No.
SURPLUS: On motion by Councilman Lester, second by Councilwoman DeHaas to surplus the Canon S450 color printer at the Library. Motion carried by a unanimous vote of the Council present.
SIDING AND ROOFING ALLOWED IN EACH ZONE: Attorney Albers had a draft ordinance prepared regarding galvanized metal for roofing and siding. Upon discussion, Albers will revise the ordinance for next meeting.
WRITE OFF/NON-COLLECTIBLE ACCOUNTS: Councilman Lester made a motion, second by Councilman Zehner to approve the write-offs dated October 2, 2004 in the amount of $1,012.73. Motion carried by a unanimous vote of the Council present.
CLERKS CONFERENCE UPDATE: Clerk Kennedy reported that the conference she attended had good information. Kennedy reported on two topics for the Council to consider. The first was that any meeting or workshop the Council holds needs to be a meeting or a special meeting with minutes taken. The Council already complies in the posting of the meeting and agenda; however, normal minutes are not taken since no decision is made. The handbook needs to be clarified, since the Council and department heads get paid for special meetings but not workshops. Attorney Albers suggested having different definitions in the handbook, such as regular meetings, special meetings and special workshop meetings. Councilwoman DeHaas felt the department heads should get paid for special workshop meetings where the Council may not. Kennedy will work with Councilwoman DeHaas to revise the handbook.
The second item was whether certain employees should be paid hourly or salary. According to the Fair Labor Standards Act there are certain qualifications that need to be met in order to be paid salary. Clerk Kennedy reported that the two employees that need to be considered are the clerk and pool manager. The pool manager doesn’t meet the minimum salary per week, while the clerk doesn’t meet the qualification that the majority of the work is spent supervising instead of day to day work. On motion by Councilman Walker, second by Councilman Lester to comply with FLSA and have the clerk changed to hourly pay. Motion carried by a unanimous vote of the Council present. The pool manager position will be reviewed prior to the pool season.
ITEMS TO NOTE: Crimson Ridge – Attorney Albers and Joe Wright have been working on a draft agreement between the City and Crimson Ridge. Albers recently received copies from the City of Kamiah on two sewer extensions where the State asked how the City had the right to provide service outside of their jurisdiction. Public Works Director Gortsema explained that Crimson Ridge proposed a revision of the line that is requiring additional research on his part. They are proposing having a pig loading station on the pressurized line instead of cleanouts. Gortsema has been researching this option and has received conflicting information. Because of these additional items to consider, the agreement is not ready to be signed.
The meeting adjourned at 8:40 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
Mayor Vanderwall presided:
Councilmembers present:
Wes Lester
Bruce Walker
Georgia DeHaas
James Zehner
Councilmembers absent:
Mike McDonald
Jane Kissinger
City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.
The meeting was called to order and the minutes of the September 20th regular meeting were approved as presented by Councilwoman DeHaas second by Councilman Lester. Motion carried by a unanimous vote of the Council present.
VISITORS: Sue Kutner visited with Chief Sedam on closing a portion of West North 2nd in front of The Gallery on November 6th for a wedding reception. Chief Sedam recommended that Sue place a tent in the parking area in front of The Gallery for the wedding reception. The City would provide barricades to be used to close the road during the reception for approximately four or five hours on November 6th and then the barricades would be placed around the tent for the night. The tent would be removed on Sunday morning. On motion by Councilman Zehner, second by Councilman Lester to approve the recommendation of Chief Sedam for the request submitted by Sue Kutner. Motion carried by a unanimous vote of the Council present
COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 176 calls for service. There were 132 cases written, 37 arrests, 67 citations and 7 written warnings issued. The Police and Animal Control Report for September 2004 was accepted on motion by Councilman Lester, second by Councilman Zehner.
Public Works Director Gortsema presented the Water Leak report for September 2004 and reported that the department repaired 28 leaks (151 year to date).
On motion by Councilman Lester, second by Councilman Zehner to accept the Library Minutes of September 22, 2004 and approve the daily schedule of 12:00 – 6:00 p.m. Monday through Friday. Motion carried by a unanimous vote of the Council present.
WATER GRANT PROJECT REPORT: Public Works Director Gortsema updated the Council on the water grant project. The pumps for Hall Street won’t be shipped until November 1st, which sets the project back 30 days. There was also a change in Change Order #2 that was approved last meeting. Change Order #2 will be modified so that valves will not be put on the suction side pump station at this time; rather the valves will be put in during the bond project which will significantly reduce the amount of the change order. The pipe crew should start next week on the transmission line.
Councilman Walker made a motion, second by Councilman Lester to ratify the signing and approve Pay Request #1 to Debco for $55,513.82. Motion carried by a unanimous vote of the Council present.
SIDEWALK INSTALLATION DEADLINE: A letter was sent out on March 8, 2004 to Andy Hairston informing him that sidewalks must be installed by October 1, 2004. Andy did not meet the deadline and he sent a letter to the Council requesting an extension until July 1, 2005. On motion by Councilman Walker, second by Councilman Lester to give Andy Hairston an extension on putting in sidewalks at 512 North State Street until July 1, 2005 and to attach a letter to the title of his property stating sidewalks must be installed and have it recorded at the County. Motion carried by a unanimous vote of the Council present.
A letter was sent to Daniel and Jennifer Kinnick at 308 North Idaho that gave them until June 1, 2004 to replace their sidewalks. Kinnicks moved out of the property prior to their deadline and it was discovered that Countrywide Home Loans had foreclosed on the property. A letter was sent to Countrywide on July 15, 2004 with a deadline of October 1, 2004 to have the sidewalks replaced; however, no action or correspondence was received. Councilman Walker made a motion, second by Councilman Lester to have the City contract to put in a sidewalk at 308 North Idaho and then enter a lien on the property. If a sidewalk can not be installed this fall, a letter will be attached to the title and recorded. Motion carried by a unanimous vote of the Council present.
CHANGE ORDERS #1, #3 AND #4: On motion by Councilwoman DeHaas, second by Councilman Lester to ratify the approval of Change Orders #1, #3 and #4. Motion carried by a unanimous vote of the Council present.
PURCHASE COPIER AND PHONE SYSTEM: Councilwoman DeHaas made a motion, second by Councilman Walker to authorize the City Clerk to purchase the copier and phone system as budgeted. Motion carried by a unanimous vote of the Council present.
SIDEWALK WAIVER REQUEST: Duane Parker, 331 South Florence, submitted a written request for a sidewalk waiver on Maple Street and Florence Street. Councilwoman DeHaas felt that even though the area is landscaped, sidewalks should be placed on both Maple Street and Florence Street. Councilman Lester felt that they should be placed on Maple Street only. Councilman Zehner felt that if the City would have required sidewalks on Florence and Boulevard instead of granting waivers, most of the block would now have sidewalks. On motion by Councilman Lester, second by Councilman Walker to grant an indefinite sidewalk waiver on Florence Street for Duane Parker, but sidewalks must be installed on Maple Street by October 1, 2005. The waiver is tied to whether Mr. Parker proceeds with the project and takes out a building permit. Motion carried, Councilwoman DeHaas voting No.
SURPLUS: On motion by Councilman Lester, second by Councilwoman DeHaas to surplus the Canon S450 color printer at the Library. Motion carried by a unanimous vote of the Council present.
SIDING AND ROOFING ALLOWED IN EACH ZONE: Attorney Albers had a draft ordinance prepared regarding galvanized metal for roofing and siding. Upon discussion, Albers will revise the ordinance for next meeting.
WRITE OFF/NON-COLLECTIBLE ACCOUNTS: Councilman Lester made a motion, second by Councilman Zehner to approve the write-offs dated October 2, 2004 in the amount of $1,012.73. Motion carried by a unanimous vote of the Council present.
CLERKS CONFERENCE UPDATE: Clerk Kennedy reported that the conference she attended had good information. Kennedy reported on two topics for the Council to consider. The first was that any meeting or workshop the Council holds needs to be a meeting or a special meeting with minutes taken. The Council already complies in the posting of the meeting and agenda; however, normal minutes are not taken since no decision is made. The handbook needs to be clarified, since the Council and department heads get paid for special meetings but not workshops. Attorney Albers suggested having different definitions in the handbook, such as regular meetings, special meetings and special workshop meetings. Councilwoman DeHaas felt the department heads should get paid for special workshop meetings where the Council may not. Kennedy will work with Councilwoman DeHaas to revise the handbook.
The second item was whether certain employees should be paid hourly or salary. According to the Fair Labor Standards Act there are certain qualifications that need to be met in order to be paid salary. Clerk Kennedy reported that the two employees that need to be considered are the clerk and pool manager. The pool manager doesn’t meet the minimum salary per week, while the clerk doesn’t meet the qualification that the majority of the work is spent supervising instead of day to day work. On motion by Councilman Walker, second by Councilman Lester to comply with FLSA and have the clerk changed to hourly pay. Motion carried by a unanimous vote of the Council present. The pool manager position will be reviewed prior to the pool season.
ITEMS TO NOTE: Crimson Ridge – Attorney Albers and Joe Wright have been working on a draft agreement between the City and Crimson Ridge. Albers recently received copies from the City of Kamiah on two sewer extensions where the State asked how the City had the right to provide service outside of their jurisdiction. Public Works Director Gortsema explained that Crimson Ridge proposed a revision of the line that is requiring additional research on his part. They are proposing having a pig loading station on the pressurized line instead of cleanouts. Gortsema has been researching this option and has received conflicting information. Because of these additional items to consider, the agreement is not ready to be signed.
The meeting adjourned at 8:40 P.M.
_________________________________
Terry Vanderwall - Mayor
ATTEST:
_________________________
Tonya Kennedy – City Clerk
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