September 20, 2004 Regular Meeting

The City Council met in regular session on September 20, 2004 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:
Wes Lester
Bruce Walker
Jane Kissinger
Georgia DeHaas
James Zehner

Councilmembers absent:
Mike McDonald

City employees present were Public Works Director Gortsema, Chief Sedam, City Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the September 7th regular meeting were approved as presented by Councilwoman Kissinger second by Councilwoman DeHaas. Motion carried by a unanimous vote of the Council present.

VISITORS: Becky Robinson requested permission to place a 40” retaining wall in the South C Street right of way. Councilman Walker asked the width requirement for a sidewalk in the commercial zone. Public Works Director Gortsema stated the minimum width for sidewalks is 4 feet; however, there is not a different requirement for commercial versus residential. On motion by Councilwoman Kissinger, second by Councilman Lester to allow Becky Robinson to build a 40” retaining wall in the South C Street right of way and to have Becky sign an agreement as drawn up by Attorney Albers on the owner responsibilities. Motion carried by a unanimous vote of the Council present.

SIDEWALK WAIVER: Bill and Ruth Jacobs requested a sidewalk waiver at Jacobs Oil. They are building an addition for the business, but due to truck traffic at the plant it would be hard to maintain sidewalks. On motion by Councilman Lester, second by Councilwoman DeHaas to approve an indefinite sidewalk waiver on C and Pine Street for Jacobs Oil at 410 North C Street. Motion carried by a unanimous vote of the Council present.

Public Works Director Gortsema requested a sidewalk waiver at the Hall Street Booster Station. Councilman Lester made a motion, second by Councilman Zehner to grant an indefinite sidewalk waiver on East South 10th and South Hall Street to the City at the Hall Street Booster Station. Motion carried by a unanimous vote of the Council present.

ORDINANCE NO. 775

(Ordinance No. 775 in its entirety on file in the City’s Ordinance File)

An ordinance of the City of Grangeville amending section 7-1-25 of the Grangeville municipal code relating to solid waste collection rates; providing for the retention and the potential ability of the City Council to adopt future rates by resolution; providing initial rates for the mandatory use of mechanical residential carts as defined in section 7-1-1 of this title; providing for the City’s maintenance fee to be established by ordinance at the outset of the mandatory cart use; providing for the City’s amended rates by ordinance on this occasion; providing for the repeal of ordinances or parts of ordinances in conflict herewith; providing for the ordinance becoming effective upon its passage, approval, and publication.

Councilman Zehner made a motion, second by Councilman Lester that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:

Councilman Zehner - Yes
Councilman Lester - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes

The motion passed.

On motion by Councilman Lester, second by Councilwoman Kissinger that the rules be suspended, the second and third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:

Councilman Zehner - Yes
Councilman Lester - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 775 duly approved and adopted.

ORDINANCE NO. 776

(Ordinance No. 776 in its entirety on file in the City’s Ordinance File)

An ordinance of the City of Grangeville amending section 7-1-1 of the Grangeville municipal code relating to solid waste, including within that ordinance, which provides definitions for the solid waste title of the Grangeville municipal code. A further definition of mechanical container and residential 95 gallon cart; providing for the retention of the balance of the definitions in section 7-1-1; providing for the ordinance becoming effective upon its passage, approval, and publication

After the first reading, changes were made to clarify the carts are owned by Walco and provided to residences and businesses. Walco covers the expense, except during theft and fire. Discussion occurred over who should be responsible. Attorney Albers suggested if a theft occurred, Walco and the City could split the cost of replacement. No decision was made on theft and fire.

On motion by Councilman Lester, second by Councilman Zehner that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. A roll call vote was duly taken with the following results:

Councilman Zehner - Yes
Councilman Lester - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 776 duly approved and adopted.

YARD WASTE PROGRAM OFFERED BY WALCO: Walco presented a letter to Clerk Kennedy explaining the use of an extra cart for yard waste, as explained below, for those customers that do not want to use regular garbage cans or sacks.

1. Walco proposed a $20.00 fee for the 4 months of May to September which would be
billed and collected by Walco.
2. Walco would deliver carts on May 1st or before and pick up the carts on September 1st or
after.
3. If a customer orders a cart during the Yard Waste Season the fee will be $20.00 for the
cart.
4. The cart will be marked Yard Waste, either by a different color lid, sticker or both.
5. Walco will address any issues that may arise with an individual missing the Yard Waste
cart.
6. Walco will still accept bags and 32 gallon cans weighing no more than 40 pounds. All
brush and tree clippings must still be tied and bundled with no more than 3’ or 4’ lengths.

ORDINANCE NO. 777

(Ordinance No. 777 in its entirety on file in the City’s Ordinance File)

An ordinance of the City of Grangeville amending section 7-1-13 of the Grangeville municipal code requiring mandatory use of the residential mechanical carts within the City; providing for the continued use of manual containers (garbage cans) for yard waste and for other limited

purposes hereinafter defined; providing for the ordinance becoming effective upon its passage, approval, and publication.

Councilman Walker made a motion, second by Councilman Lester that the first reading be approved and the ordinance pass to the second reading. A roll call vote was duly taken with the following results:

Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lester - Yes
Councilman Zehner - Yes

The motion passed.

On motion by Councilwoman Kissinger, second by Councilman Lester that the rules be suspended, the second and third reading be waived and the ordinance be passed and adopted. A roll call vote was duly taken with the following results:

Councilwoman DeHaas - Yes
Councilwoman Kissinger - Yes
Councilman Walker - Yes
Councilman Lester - Yes
Councilman Zehner - Yes

The motion passed. Mayor Vanderwall then declared Ordinance No. 777 duly approved and adopted.

Attorney Albers stated he would be drafting a new contract with Walco, based upon the ordinances adopted.

RESOLUTION NO. 183

(Resolution No. 183 printed in its entirety on Page 231 in the Resolution Book)

The following resolution was introduced by Councilwoman Kissinger who moved for its adoption. Second by Councilman Walker.

A resolution by the Mayor and City Council of the City of Grangeville, opposing the proposed settlement agreement to the Snake River Basin adjudication and the water claims of the Nez Perce Tribe.

A roll call vote was duly taken with the following results:

Councilman Zehner - Yes
Councilman Lester - Yes
Councilman Walker - Yes
Councilwoman Kissinger - Yes
Councilwoman DeHaas - Yes

The motion passed. Mayor Vanderwall then declared Resolution No. 183 duly approved and adopted.

EQUITY BUY-IN, J-U-B, JIM KIMBALL: Mayor Vanderwall and Clerk Kennedy had a conference call with Jim Kimball asking him to get ready to start on the equity buy-in. Clerk Kennedy sent him some sewer information and Jim Kimball will be meeting with Public Works Director Gortsema on Wednesday, September 22nd at 9:30 a.m.

BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

Payroll Fund $41,357.16
General Fund $48,426.72
Street Fund $15,301.66
Library Fund $ 3,268.28
Recreation Fund $15,063.92
Snowhaven Fund $ 293.77
Medical Insurance Fund $14,103.78
Water Fund $82,036.88
Sewer Fund $20,289.97
Sanitation Fund $33,818.48

EMPLOYEE HANDBOOK MODIFICATION-HEALTH INSURANCE: Due to the changes in health insurance made by the health insurance committee, the handbook was modified to allow the City to pay the actual costs for an employee to have their family on a non-City policy. The employee can be paid up to a maximum of 70% of the cost to have the employee and family on the City’s policy. On motion by Councilman Walker, second by Councilwoman DeHaas to accept the revision to the handbook under Health Insurance. Motion carried by a unanimous vote of the Council present. The Council will have an employee breakfast on September 28th at 7:30 a.m. at Brodocks to discuss the changes in health insurance.

AUDIT PROPOSAL: The audit proposal is higher this year since GASB34 requirements must be met. The proposal is a “not to exceed $12,300.00”. According to Jo Bolen, the price will probably decrease next year. On motion by Councilwoman Kissinger, second by Councilman Zehner to accept the audit proposal, not to exceed $12,300.00. Motion carried by a unanimous vote of the Council present.

SIDING AND ROOFING ALLOWED IN EACH ZONE: Clerk Kennedy asked the Council to clarify whether galvanized siding is allowed within the City and if so, what zones. Councilman Lester feels that galvanized metal should not be allowed within the City because of its reflective characteristics. The airport has a new hanger and it reflects and could be a hazard to incoming and outgoing planes. Attorney Albers suggested changing the ordinance to allow repair of existing galvanized siding and roofing, but not allowing galvanized on new construction. On motion by Councilman Walker, second by Councilman Lester to have Attorney Albers modify the ordinance that addressed galvanized siding and roofing and change it to require colored siding and roofing in all zones. Motion carried by a unanimous vote of the Council present.

HALL STREET BOOSTER STATION ROOF: Public Works Director Gortsema explained when the new chlorination room is built, the new roof won’t match the existing roof. For $600.00 the entire building can be roofed to match. A change order will be coming before the Council at a future meeting.

WATER GRANT PROJECT, CHANGE ORDER #2, HALL STREET BOOSTER STATION: Public Works Director Gortsema explained three changes that resulted in an increase of $12,500.00. Councilwoman Kissinger made a motion, second by Councilman Lester to approve Change Order #2, especially as relating to valves, in the amount of $12,500.00. Motion carried by a unanimous vote of the Council present.

Gortsema also requested he be allowed to approve change orders when less than $5,000.00 as the Council had granted previously. On motion by Councilwoman Kissinger, second by Councilwoman DeHaas to allow Gortsema to approve change orders up to $5,000.00. The change order would then be on the next agenda for the Council to ratify. Motion carried by a unanimous vote of the Council present.

ENTRANCO SUPPLEMENT TO CONTRACT FOR EXTRA WORK: As discussed earlier when the generators were moved from the water grant to the water bond, engineering work would be added to the grant. The budget with the Department of Commerce has already adjusted and now the City has received the contract from Entranco. On motion by Councilman Walker, second by Councilwoman Kissinger to authorize the Mayor to sign the Entranco supplement to the contract for extra work. Motion carried by a unanimous vote of the Council present.

JIM AND SERENA BROGAN-REQUEST FOR COMPENSATION: Jim Brogan at 1013 Scott Street, had standing water in his back yard that the City originally thought may be a sewer backup. The City ran the main and didn’t find any blockage. The City recommended that Brogan have a plumber run his service line. Brogan found that his line was clean and worked on digging up his sewer line (not at the request of the City). Brogan dug out the entire service line and didn’t find a leak. In the process he tore up a large amount of his yard and landscaping. During a visit to the property, the City also thought there was a possibility that the pond was being overfilled and flooding the yard. The City ended up finding out that the water came from a 2” City water line (which was not shown on any maps) that was looped from a recently abandoned 2” City water line that had been cut and capped.

On motion by Councilman Lester, second by Councilwoman Kissinger to pay Jim and Serena Brogan $960.48 as requested for their costs in trying to find the cause of the water in their yard. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: The Council received copies of the August 26, 2004 Clearwater RC&D Council Minutes.

Clerk Kennedy will be at the Clerk’s conference in Boise, September 22nd-24th.

The meeting adjourned at 9:20 P.M.


_________________________________
Terry Vanderwall - Mayor
ATTEST:


_________________________
Tonya Kennedy – City Clerk